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Remote Executive Assistant Startup Jobs in Indiana

VALESCA Inc.

Puesto de trabajo : Nuestra empresa esta buscando un asistente ejecutivo capacitado que pueda brindar apoyo a Valesca Inc TeleCom de manera proactiva y oportuna. Los deberes de un asistente ejecutivo ...

Lone Star Careers

Remote Account Executive

Gary, IN · Remote

$69K/yr

Remote Insurance Representative | Flexible Schedule | Commission Only This position offers flexible ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

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What is a remote executive assistant?

A Remote Executive Assistant in a startup is a professional who provides administrative and organizational support to company executives from a remote location. Their responsibilities typically include managing calendars, scheduling meetings, handling correspondence, coordinating travel, and assisting with various projects. In a startup environment, these assistants often take on a wide range of tasks and must be adaptable, tech-savvy, and comfortable working in a fast-paced, evolving setting. The role is crucial in helping executives stay organized and focused on strategic priorities while allowing for flexible work arrangements.

What are the key skills and qualifications needed to thrive as a remote executive assistant in a startup?

To thrive as a Remote Executive Assistant in a startup, you need strong organizational skills, time management, and proficiency in administrative tasks, often supported by experience or relevant certifications. Familiarity with collaboration tools like Slack, Zoom, Google Workspace, and project management systems such as Asana or Trello is typically required. Excellent communication, adaptability, and proactive problem-solving are standout soft skills in this fast-paced environment. These abilities are crucial for efficiently supporting executives, ensuring smooth operations, and contributing to the startup's rapid growth and evolving needs.

What are some unique challenges of working as a remote executive assistant for a startup, and how can I effectively manage them?

Working as a Remote Executive Assistant for a startup often means adapting to a fast-paced and rapidly changing environment. You may be required to wear multiple hats, juggle competing priorities, and help establish new processes as the company grows. Communication can be a challenge, so proactively scheduling check-ins and using collaboration tools is essential. Flexibility, strong organizational skills, and the ability to anticipate the executive's needs are crucial for thriving in this role. Building strong relationships remotely and staying adaptable will help you succeed and grow with the startup.

What are popular job titles related to Remote Executive Assistant Startup jobs in Indiana?

For Remote Executive Assistant Startup jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Remote Executive Assistant Startup jobs in Indiana look for?

The top searched job categories for Remote Executive Assistant Startup jobs in Indiana are:

What cities in Indiana are hiring for Remote Executive Assistant Startup jobs?

Cities in Indiana with the most Remote Executive Assistant Startup job openings:

Remote Executive Assistant Startup jobs near you
Infographic showing various Remote Executive Assistant Startup job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant to the Executive Director of Major & Planned Gifts (Part-Time)

Indiana Wesleyan University

Marion, IN • On-site, Remote

Part-time

This job post has expired today. Applications are no longer accepted.

Indiana Wesleyan University rating

8.6

Company rating: 8.6 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

70th of 625 rated colleges and universities

Job description

Administrative Assistant to the Executive Director of Major & Planned Gifts (Part-Time)
Job no: 495205
Work type: Hourly (Part Time)
Location: Marion, IN, Hybrid (2 Office / 3 Remote)
Categories: Office/Clerical
Job Title: Administrative Assistant to the Executive Director of Major & Planned Gifts (Part-Time)
Reporting Relationship: Executive Director of Major and Planned Gifts
Unit: Central Administration
Department: University Relations-Central Administration
Campus Location: Alumni House, Marion, IN (Hybrid schedule: 2 days onsite and 3 days remote)
Summary of Position: The Administrative Assistant to the Executive Director of Major & Planned Gifts provides administrative, financial, and organizational support to the Executive Director of Major & Planned Gifts (EDMPG). This part-time position assists with calendar management, donor hospitality, meeting coordination, correspondence, financial administration, donor cultivation, engagement, and stewardship activities, and special projects that support Development's fundraising and stewardship efforts.
The Administrative Assistant serves as a trusted representative of University Advancement while maintaining the highest standards of professionalism, confidentiality, hospitality, and customer service.
Duties and Responsibilities
  • Provide primary administrative support to the Executive Director of Major & Planned Gifts
  • Maintain the EDMPG's calendar and coordinate meetings, travel arrangements, donor visits, and related logistics to support stewardship and donor engagement activities
  • Compose, proofread, edit, and distribute correspondence
  • Prepare meeting agendas, materials, presentations, and minutes as requested
  • Answer phones and assist with donor and constituent communications
  • Provide high-impact hospitality for donors and guests, representing Indiana Wesleyan University with professionalism and excellence
  • Assist with stewardship and engagement activities for donor portfolio, including donor gifts, birthday cards, correspondence, meeting preparation, and follow-up communication
  • Complete purchase card reconciliation and assist with budget tracking, invoice processing, check requests, journal entries, and other financial documentation for the Development team
  • Provide support with donor-related events and engagement activities (i.e. She Gives)
  • Enter contact reports and maintain accurate donor records and data within Advancement's donor database
  • Maintain organized electronic and physical files and records while exercising a high level of confidentiality regarding donor, financial, and University information
  • Provide limited administrative support for Development team members and initiatives as assigned
  • Assist with details for University Advancement meetings, initiatives, and projects as requested by the Executive Assistant to the Vice President for University Advancement
  • Perform other duties as assigned by the EDMPG

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.
Education
  • Bachelor's Degree (preferred)

Experience
  • Three to five (3-5) years of experience in an office setting

Required Skills
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and electronic communications; experience with CRM or donor database systems preferred
  • Passion for Indiana Wesleyan's world-changing mission
  • Strong interpersonal, organizational, written communication, and hospitality skills
  • Strong attention to detail and ability to manage multiple priorities
  • Strong understanding of the confidential nature of donor information
  • Ownership mentality, with the persistence to independently see tasks through to completion

IWU Kingdom Diversity Statement
IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Advertised: 18 Aug 2026 Eastern Daylight Time
Applications close: 20 Sep 2026 Eastern Daylight Time
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