Remote Admin Jobs in Springfield, MA (NOW HIRING)

Come Join Our Fine Fettle Family!

About the Company:

Fine Fettle is a family owned, locally run multi-state cannabis company with operations across Connecticut, Georgia, and Massachusetts. As a leading cannabis retailer, our mission is to create comfort in cannabis while enabling customers and patients to realize cannabis' full potential to improve their lives. We are dedicated to providing exemplary products and superior customer experiences. We believe that we can truly make a difference in the lives of our patients and customers by utilizing our expertise to educate them about the plant and provide them with the right products to enhance their health and wellbeing. We help customers incorporate cannabis into their lives in ways that optimally fit their individual needs. To support this mission, we are seeking driven, dedicated, and collaborative individuals who are passionate about contributing to our continued growth within the dynamic cannabis industry.

About the Role:

This role is structured as a part-time opportunity, with a focus on supporting essential HR administrative responsibilities. The Human Resources Administrator plays a key role in supporting core HR functions, with a primary focus on managing employee cannabis licensing requirements in the states of Connecticut and Massachusetts. This position is responsible for coordinating and executing all administrative aspects of the employee lifecycle, including onboarding and offboarding processes, maintaining accurate and compliant personnel records, and administering the Form I-9 verification process in accordance with federal guidelines.

In addition, this role provides essential administrative support to the Human Resources department and contributes to a variety of HR initiatives and responsibilities that enhance operational efficiency and employee experience. The Human Resources Administrator reports directly to the Executive Vice President of Human Resources and collaborates closely with cross-functional HR team members.

This is a remote position that requires occasional in-office presence at our Hartford, Connecticut corporate office. Preference will be given to candidates based in Connecticut or within a reasonable commuting distance.

Primary Responsibilities Include, but Are Not Limited To:

• Oversee employee cannabis licensing requirements and renewals in alignment with state regulations in Connecticut and Massachusetts, ensuring ongoing compliance
• Prepare and distribute offer letters and facilitate background check processes for new hires and applicable annual renewals, ensuring a smooth and timely hiring experience
• Execute onboarding processes, including accurate entry of new hires into the HRIS, company intranet, and Learning Management System (LMS), while ensuring full compliance with Form I-9 requirements
• Administer and monitor required employee trainings and certifications via Traliant, ensuring completion and timely follow-up
• Support employment verification requests with professionalism, accuracy, and confidentiality
• Maintain accurate and up-to-date personnel records, ensuring compliance with company policies and applicable regulations
• Provide general administrative support to the HR team, including job requisitions, applicant tracking activities, documentation and tracking of employee volunteer initiatives, and some responsibilities within the employee offboarding process
• Handle sensitive and confidential information with a high level of discretion and professionalism

Skills and Qualifications:

• High school diploma
• 2+ years of Human Resources experience, with a focus on pre-employment documentation, onboarding, and offboarding processes
• Experience working with HRIS, ATS, or other HR systems (e.g., onboarding platforms, document management systems) is valuable
• Proactive and responsive approach, with the ability to deliver timely, high-quality administrative support
• Working knowledge of federal and state employment laws and regulations, including Form I-9 compliance is preferred
• Strong organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment
• Exceptional attention to detail and accuracy, with a commitment to maintaining high-quality work standards
• Strong data entry and recordkeeping skills, with an emphasis on accuracy and audit readiness
• High level of integrity and discretion, with the ability to handle sensitive and confidential information with care
• Effective written and verbal communication skills, with the ability to build positive working relationships across teams
• Proficiency in Google Workspace, particularly Google Sheets and Gmail, with the ability to effectively manage data, communication, and collaboration tools
• Self-motivated and results-driven, able to work independently while also collaborating with the HR team and seeking guidance when needed
• Ability to pass a Federal Background Check with no felony convictions

Working Conditions and Physical Demands:

• Normal office environment
• May be exposed to extreme temperatures
• Must be able to sit for long periods of time
• Must be able to lift 50 pounds without assistance
• Frequent bending and moving from sitting to standing and reverse

Benefits:

• Competitive pay with opportunities for growth, development, and advancement.
• Paid time off, including holidays and sick days.
• 401(k) Retirement Savings Plan with Employer Matching Contributions.
• Generous Employee Discount.
• A collaborative and supportive work environment at a growing company.

Americans With Disabilities Statement:

Must be able to perform all essential functions of this position with reasonable accommodation. If you need accommodation during the application and/or hiring process, please reach out to our HR Department.

EEO Statement:

We are an Equal Opportunity Employer. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veterans' status, and will not be discriminated against on the basis of disability or any other applicable legally protected characteristic.