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Assistant Admin Jobs in Springfield, MA (NOW HIRING)

Hhs

Aviation Admin Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team.

Monarch Place

Sales Admin

Springfield, MA · On-site

$20 - $27.50/hr

Description: Sales Administrator for Hotel We are seeking a detail-oriented and proactive Sales ... Key Responsibilities: - Assist the sales team in preparing proposals, contracts, and sales ...

JP Carroll Roofing

Production Admin

Bloomfield, CT · On-site

$55K - $60K/yr

Production Administrators play a key role in ensuring projects run smoothly and customers receive a white-glove experience. Highly organized and detail-oriented, they coordinate across crews, clients ...

JP Carroll Roofing

Production Admin

Bloomfield, CT · On-site

$55K - $60K/yr

Production Administrators play a key role in ensuring projects run smoothly and customers receive a white-glove experience. Highly organized and detail-oriented, they coordinate across crews, clients ...

JP Carroll Roofing

Production Admin

Bloomfield, CT · On-site

$55K - $60K/yr

Production Administrators play a key role in ensuring projects run smoothly and customers receive a white-glove experience. Highly organized and detail-oriented, they coordinate across crews, clients ...

Infosys

Azure Databricks Admin

Hartford, CT · On-site

The Azure Databricks Admin role involves contributing to the requirements elicitation process ... assist other similar projects Qualifications : Required : • Expertise in Databricks platform ...

Lexus of Great Neck

Warranty Administrator

Hartford, CT · On-site

The Warranty Administrator will assist the dealerships to improve performance and service quality. The Warranty Administrator assists in warranty submission, provides dealerships with warranty best ...

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Assistant Admin information

See Springfield, MA salary details

$11

$20

$31

How much do assistant admin jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant admin in Springfield, MA is $20.97, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.22 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Springfield, MA?

The most popular types of Admin jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Assistant Admin jobs?

Cities near Springfield, MA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Springfield, MA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,615 per year, or $21 per hour.

Assistant District Administrator (Program Coordinator III)

Massachusetts Department of Transportation

Northampton, MA • On-site

Full-time

Posted 25 days ago

Massachusetts Department Of Transportation rating

8.8

Company rating: 8.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

145th of 849 rated public administrative organizations

Job description

Position Summary
The position provides senior administrative leadership and oversight of district-wide personnel matters, labor relations, payroll, fiscal (accounts payable), training, and other administrative operations. The role serves as a key advisor to the District Administrator.
Duties and Responsibilities
  • Assist the District Highway Director, District Administrator, and Senior Staff with management and oversight of all human resources, labor relations, fiscal, and administrative functions within the District. This includes but isn't limited to: payroll, fiscal, overtime, differentials, leave, mileage, reimbursements, workers' compensation, training, and time reporting.
  • May make recommendations to senior leadership and/or attend meetings on behalf of the District Administrator in their absence.
  • Supervise, coordinate, and evaluate administrative and fiscal staff; approve time and attendance and conduct performance evaluations.
  • Manage MassDOT benefit information and serve as the primary point of contact for employee benefit inquiries.
  • Provide guidance to managers and employees on HR policies, collective bargaining agreements, ADA matters, labor relations, disciplinary actions, grievances, and investigations.
  • Coordinate interviews, review and prepare recommendation packages, submit requisitions.
  • Tracks and processes Form 30s (job description forms) and related documentation.
  • Assists with new hire orientations, exit interviews, retirements, terminations, and offboarding activities.
  • Coordinate with MassDOT Headquarters on payroll, benefits, HR, and labor relations matters.
  • Assist with District intern and co-op programs, including recruitment, onboarding, training coordination, and program administration.
  • Design, implement, and monitor administrative processes and District-wide initiatives to improve efficiency and ensure compliance with policies and procedures.
  • Maintain staffing, vacancy, and position tracking records.
  • Assist with special projects, attend meetings and conferences, prepare reports, maintain records, and perform related duties as required.

Preferred Qualifications
  • Knowledge of and experience in Benefits administration.
  • Strong Accounts Payable or Budget Oversight experience.
  • Knowledge of Payroll processing/auditing.
  • Collective bargaining experience.

NOTE: This is a Confidential position.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers .
MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Qualifications:
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
  • For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
  • For general questions regarding MassDOT, call the Human Resources Service Center at 857 - 368 - 4722.
  • For a disability - related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857 - 274 - 1935.

Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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