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Assistant Admin Jobs in Springfield, MA (NOW HIRING)

Dennis Group

Contracts Administrator I

Springfield, MA · On-site

The Contracts Administrator is responsible for supporting the full contract lifecycle, from review ... Support pre-qualification of new vendors by ensuring contract and insurance compliance. * Assist ...

LETS DANCE LLC

Administrative Assistant

CT

$18 - $22/hr

Opportunity for advancement Are you an Admin Assistant, Receptionist or Office Manager who loves music and loves to talk to people? Not afraid to make a fool of yourself and enjoy working with a team ...

Hebron Public Schools

Assistant Principal - HES

Hebron, CT · On-site

$125K - $140K/yr

Assistant Principal - Hebron Elementary School SALARY: $125,000 - $140,000 (Based on the 2024-2028 Admin Contract, 205 Work Days) Benefits Offered: * Paid Time Off: Includes sick and personal time.

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How much do assistant admin jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for assistant admin in Springfield, MA is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $23.22 per hour, depending on experience, location, and employer.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or handle correspondence to ensure smooth workflow.

What are the most common challenges faced by Assistant Admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What job makes $10,000 a month without a degree?

An Assistant Admin role typically does not reach $10,000 a month without significant experience or specialized skills. High-paying administrative or executive assistant positions, especially in high-demand industries or with executive-level responsibilities, can approach this salary level, often requiring strong organizational skills, proficiency with office software, and sometimes certifications. However, most roles at this pay scale usually demand experience, advanced skills, or working in lucrative sectors.

What are the key skills and qualifications needed to thrive as an Assistant Admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

How much is an admin assistant's salary?

The average salary for an administrative assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries often include benefits such as health insurance and paid time off.

What jobs do admin assistants do?

Administrative assistants perform tasks such as managing schedules, handling correspondence, organizing files, preparing reports, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are Assistant Admins?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.
What are the most commonly searched types of Admin jobs in Springfield, MA? The most popular types of Admin jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Assistant Admin jobs? Cities near Springfield, MA with the most Assistant Admin job openings:
Assistant Admin jobs near you

Quality Systems Administrator

Vibram Corporation

North Brookfield, MA • On-site

Other

Posted 13 days ago

Job description

Description

Quality Systems Administrator

(Integrated Management System - ISO 9001, 14001, 45001, 50001)

Position Summary

The Quality Systems Administrator is responsible for maintaining, improving, and ensuring compliance of the company's Integrated Management System (IMS) in accordance with ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (Health & Safety), and ISO 50001 (Energy Management).

This role serves as the primary owner of document control, audit readiness, nonconformance tracking, and system data integrity, ensuring that policies, procedures, and records remain current, effective, and aligned with operational needs.

The Quality Systems Administrator works cross-functionally with Operations, Engineering, EHS, Supply Chain, and Leadership to ensure processes are clearly defined, consistently followed, and continuously improved. This position plays a key role in maintaining certification status while strengthening operational discipline and supporting a culture of continuous improvement.

________________________________________

Key Responsibilities

Integrated Management System (IMS) Administration

  • Maintain and continuously improve the Integrated Management System covering ISO 9001, 14001, 45001, and 50001. 
  • Ensure policies, procedures, and work instructions remain aligned with operational practices and ISO requirements. 
  • Maintain the IMS structure, including process maps, document hierarchy, and system interrelationships. 
  • Ensure alignment between quality, environmental, safety, and energy management processes to avoid duplication and improve usability. 
  • Support Management Review preparation, including KPI tracking and performance summaries. 

________________________________________

Document Control & Configuration Management

  • Maintain controlled documents including procedures, forms, work instructions, specifications, and standards. 
  • Ensure proper revision control, approval workflows, version history, and document accessibility. 
  • Ensure obsolete documents are removed from circulation and retained per record retention requirements. 
  • Maintain document templates and standard formats for consistency across departments. 
  • Support development and improvement of visual work instructions and standardized work documentation. 

________________________________________

Audit Coordination & Compliance

  • Coordinate internal audit schedules across ISO 9001, 14001, 45001, and 50001. 
  • Prepare documentation and evidence for external registrar audits and surveillance visits. 
  • Track audit findings and ensure timely completion of corrective actions. 
  • Maintain audit schedules, audit records, and compliance status dashboards. 
  • Support development of audit checklists aligned with ISO clauses and company processes. 

________________________________________

Nonconformance, CAPA, and Risk Management

  • Administer the Nonconformance Report (NCR) system and ensure consistent documentation of issues. 
  • Track corrective and preventive actions (CAPA) to ensure timely completion and effectiveness verification. 
  • Support root cause analysis activities using structured problem-solving methods (5 Why, Fishbone, A3, etc.). 
  • Maintain risk and opportunity registers aligned with ISO requirements. 
  • Monitor trends in nonconformances, corrective actions, safety incidents, and environmental events. 

________________________________________

Data Management, Reporting, and KPI Tracking

  • Develop and maintain dashboards and reports related to quality, environmental, safety, and energy performance metrics. 
  • Track key performance indicators such as: 
  • Internal and external defect rates 
  • Customer complaints and returns 
  • Audit findings and closure rates 
  • Safety incidents and near misses 
  • Environmental metrics 
  • Energy performance indicators (EnPIs) 
  • Ensure accuracy and consistency of IMS-related data. 
  • Support data-driven decision making by providing clear and structured reports to leadership. 

________________________________________

Cross-Functional Process Support

  • Partner with Operations, Engineering, EHS, and Supply Chain teams to ensure procedures reflect actual practices. 
  • Support rollout of new processes, forms, and standards. 
  • Assist in developing standardized workflows that improve consistency and reduce variation. 
  • Ensure changes to processes are properly documented and communicated. 
  • Support implementation of continuous improvement initiatives impacting system documentation. 

________________________________________

Training & System Awareness

  • Support development of training materials related to IMS processes. 
  • Ensure employees have access to current procedures and understand document usage requirements. 
  • Assist in maintaining training records related to ISO system requirements. 
  • Promote awareness of quality, safety, environmental, and energy responsibilities across departments. 

________________________________________

Qualifications

Education & Experience

  • Associate or Bachelor's degree in Quality, Engineering, Environmental Science, Occupational Safety, Manufacturing, or related technical field preferred. 
  • 3+ years of experience supporting quality systems or document control in a manufacturing environment. 
  • Experience working within an ISO-certified organization preferred. 
  • Experience with integrated management systems strongly preferred. 

________________________________________

Technical Skills

  • Working knowledge of ISO standards: 
  • ISO 9001 - Quality Management Systems 
  • ISO 14001 - Environmental Management Systems 
  • ISO 45001 - Occupational Health & Safety 
  • ISO 50001 - Energy Management Systems (preferred but not required) 
  • Familiarity with document control and revision management practices. 
  • Experience supporting audits and compliance activities. 
  • Understanding of structured problem solving methodologies. 
  • Proficiency with Microsoft Office (Excel, Word, PowerPoint, SharePoint). 
  • Experience with QMS or document control software preferred. 

________________________________________

Core Competencies

  • Strong attention to detail and documentation accuracy. 
  • Highly organized with strong follow-through. 
  • Ability to manage multiple priorities and deadlines. 
  • Strong written communication skills. 
  • Ability to work cross-functionally with technical and operational teams. 
  • Process-oriented mindset with continuous improvement focus. 
  • Ability to translate ISO requirements into practical business processes.

Vibram is a growth company seeking motivated individuals to grow with it. We offer a supportive work environment, professional development, and a collaborative culture.
 

Vibram is committed to diversity and inclusion in our workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.


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