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Recruiting Assistant Jobs in San Ramon, CA (NOW HIRING)

Einstellen.io

Recruiting Coordinator

Alameda, CA · On-site

$35 - $45/hr

As a Recruiting Coordinator, you will serve as a key representative of the company's mission, helping shape how top talent interacts with the company. In this high-impact role, you will be partnering ...

Astera

Recruiting Coordinator

Emeryville, CA · On-site

$80K - $100K/yr

Recruiting at Astera is highly relational: residency cohorts join twice a year, candidate pipelines shift dramatically by discipline, and we often hire for roles that don't exist anywhere else.

Zip

Recruiting Coordinator

San Francisco, CA · On-site

$75K - $90K/yr

We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

IXL Learning

Recruiting Specialist

San Mateo, CA · On-site

$71K - $80K/yr

You will also handle recruiting for our software engineering summer internship positions. Our ideal candidate thrives in a fast-paced environment and possesses a sharp eye for detail. As a self ...

Einstellen.io

Recruiting Coordinator

Fremont, CA · On-site

$35 - $45/hr

As a Recruiting Coordinator, you will serve as a key representative of the company's mission, helping shape how top talent interacts with the company. In this high-impact role, you will be partnering ...

Poetic

Recruiting Coordinator

San Francisco, CA · On-site

$100K - $135K/yr

About the Role We're hiring a Recruiting Coordinator to help scale how Poetic hires. This role sits at the center of our recruiting process - ensuring candidates move quickly, interviews are tightly ...

TEEMA Group

Recruiting Coordinator

Union City, CA · Remote

$27 - $30/hr

We are seeking an engaging Talent Acquisition Coordinator to support our Talent Management team with full-cycle recruiting and onboarding operations! In this key role, you will work under the ...

IXL Learning

Recruiting Coordinator

San Mateo, CA · On-site

$25 - $31/hr

Partner with our recruiting team to deeply understand and support hiring needs * Host and manage onsite interview candidates while they are in the office * Schedule a high volume of candidate ...

Anysphere, Inc

Recruiting Coordinator

San Francisco, CA · On-site

$23.50 - $31.50/hr

About the Role As a Recruiting Coordinator at Cursor, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep ...

Swoon

Executive Recruiting Coordinator

San Francisco, CA · On-site

$23.50 - $31.50/hr

Partner with recruiters, hiring managers, executive assistants, and executive business partners * Communicate clearly and professionally with candidates, interviewers, and stakeholders * Troubleshoot ...

Vercel

Recruiting Coordinator (Contract)

San Francisco, CA · On-site +1

$96K - $125K/yr

Utilize recruiting software such as Gem Scheduling and Greenhouse to track candidate progress and maintain accurate records. * Assist in the preparation of s and job postings, ensuring they are clear ...

Ivo

Recruiting Coordinator

San Francisco, CA · On-site

$80K - $100K/yr

What You'll Do We are seeking a highly organized and resourceful Recruiting Coordinator who can keep our hiring pipeline moving. This role is ideal for someone who enjoys checklists, fast turnarounds ...

Cypress HCM

Recruiting Ops Specialist

San Francisco, CA · On-site

$60 - $69/hr

You'll collaborate closely with RecOps Program Managers and the Recruiting team to keep hiring ... ChatGPT (AI assistant) - AI-powered operational support and automation Pay Rate: $60-$69/hour

Vantedge

Recruiting Coordinator Temporary

Stockton, CA · On-site

$26 - $32/hr

Ensure full cycle recruitment policies and procedures are followed by leaders and hiring managers to avoid gaps or delays in talent acquisition process. * Assist in the review and screening of ...

Zoox

Manager, Technical Recruiting

Foster City, CA

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

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All JobsRecruiting JobsRecruiting Assistant JobsRecruiting Assistant Jobs in San Ramon, CA

Recruiting Assistant information

See San Ramon, CA salary details

$13

$20

$28

How much do recruiting assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for recruiting assistant in San Ramon, CA is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.55 per hour, depending on experience, location, and employer.

What does a recruiting assistant do?

A recruiting assistant is involved in a company’s recruiting process. They are often employed in human resources departments (HR) and specialize in the recruitment of candidates for employment with the company. Job duties include contacting potential candidates, scheduling interviews, following up during the recruitment process, and updating employee records. They may also perform background checks and verify a candidate’s qualifications and experience. Qualifications for a career as a recruiting assistant usually include an undergraduate degree.

What does a recruiting assistant do?

A Recruiting Assistant supports the recruitment process by handling administrative tasks such as scheduling interviews, communicating with candidates, maintaining applicant tracking systems, and assisting recruiters with job postings and candidate sourcing. They help ensure that the hiring process runs smoothly and efficiently for both the HR team and applicants. Recruiting Assistants also may help with onboarding new hires, conducting initial screenings, and organizing recruitment events.

What are the key skills and qualifications needed to thrive as a recruiting assistant, and why are they important?

To thrive as a Recruiting Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by a relevant associate’s or bachelor’s degree. Proficiency with applicant tracking systems (ATS), HR software, and tools like Microsoft Office is typically required. Excellent communication, time management, and interpersonal skills help you build relationships with candidates and support recruiters effectively. These capabilities ensure efficient hiring processes, positive candidate experiences, and overall team success in a fast-paced recruiting environment.

What are some common challenges faced by recruiting assistants, and how can they be managed effectively?

Recruiting Assistants often manage multiple job openings and candidate pipelines simultaneously, which can lead to a fast-paced and sometimes high-pressure environment. Balancing competing priorities, such as coordinating interviews, responding promptly to candidate inquiries, and supporting recruiters with administrative tasks, is a core challenge. Effective time management, attention to detail, and clear communication with both candidates and team members can help manage these demands. Leveraging applicant tracking systems and organizational tools also streamlines workflows and ensures nothing falls through the cracks.

What is the difference between Recruiting Assistant vs HR Coordinator?

AspectRecruiting AssistantHR Coordinator
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeBachelor's degree in HR, Business, or related field
Work EnvironmentOffice setting, supporting recruiting teamsOffice environment, handling broader HR functions
Employer UsageUsed in staffing and recruitment agencies, corporate HR teamsCommon in HR departments across industries
Comparison Search IntentOften searched together for entry-level HR rolesBroader HR responsibilities, but related to recruiting

The main difference is that a Recruiting Assistant primarily supports the recruitment process, focusing on scheduling interviews and candidate communication. An HR Coordinator handles a wider range of HR functions, including onboarding, employee relations, and compliance. Both roles require similar credentials but differ in scope and responsibilities within the HR field.

More about Recruiting Assistant jobs

What are the most commonly searched types of Recruiting jobs in San Ramon, CA?

The most popular types of Recruiting jobs in San Ramon, CA are:

What are popular job titles related to Recruiting Assistant jobs in San Ramon, CA?

For Recruiting Assistant jobs in San Ramon, CA, the most frequently searched job titles are:

What job categories do people searching Recruiting Assistant jobs in San Ramon, CA look for?

The top searched job categories for Recruiting Assistant jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Recruiting Assistant jobs?

Cities near San Ramon, CA with the most Recruiting Assistant job openings:

Recruiting Assistant jobs near you
Infographic showing various Recruiting Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,579 per year, or $21 per hour.

Recruiting Coordinator

Einstellen.io

Alameda, CA • On-site

$35 - $45/hr

Other

Posted 13 days ago

Job description

About the role:

Einstellen is partnering with a venture-backed, hyper-growth tech company in San Francisco, CA that is aggressively scaling its engineering and AI divisions. We are looking for a problem-solving, opportunity-finding Recruiting Coordinator with a sense of urgency, someone who wants to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.


As a Recruiting Coordinator, you will serve as a key representative of the company’s mission, helping shape how top talent interacts with the company. In this high-impact role, you will be partnering with recruiters, hiring managers, and cross-functional teams, you will deliver a smooth, high-touch, and engaging candidate journey. 


Contract Duration: 12 Month Contract with potential for contract to hire.

Pay Range: $35-45/hr.


Key Responsibilities:

  • Complex Scheduling: Drive high-volume interview scheduling across rapidly scaling technical, infrastructure, and/or corporate teams, coordinating multi-stakeholder interviews across varying levels of roles with speed and precision.
  • Candidate Experience: Act as a primary point of contact for prospective hires, delivering a polished, candidate-first experience that reflects company’s standards of excellence and values. Partner with Recruiters to communicate interview logistics with clarity and urgency, ensuring both candidates and interviewers are fully prepared and aligned.
  • Proactive Calendar Navigation: Navigate complex, ever-changing calendars across leaders and cross-functional stakeholders, proactively resolving scheduling conflicts before they become blockers.
  • Scalable Operational Excellence: Build and maintain structured, scalable scheduling processes that support company's rapid hiring growth and enhance operational efficiency.
  • Data Compliance: Ensure job descriptions are current, compliant, and maintained while upholding data accuracy and compliance within the ATS and additional recruiting tools.


Required Qualifications:

  • Recruiting & Operations Background: 2+ years of experience in recruiting coordination, operations, or a similar high-volume support role within a fast-paced environment.
  • Calendar Management Prowess: Exceptional scheduling and calendar management skills with strong attention to detail and a track record of managing heavy interview loads.
  • Strong Communication: Exceptional communication skills. You are polished, professional, and approachable across all candidate and internal interactions.
  • Confidentiality & Discretion: Proven ability to manage confidential talent information with discretion and sound judgment. 
  • Ownership: Highly organized with a strong sense of ownership. You know how to prioritize and ensure nothing falls through the cracks.
  • Collaborative Problem-Solving: A collaborative, solutions-oriented mindset and the ability to build strong relationships with recruiters, leaders, and employees across a wide range of functions and levels.
  • Attention to Detail & Candidate Experience: Keen attention to detail and a genuine commitment to delivering an exceptional candidate experience.
  • Team Player: Absolute team-player dedicated to continuous improvement and company growth. 


Preferred: 

  • Experience with Ashby ATS
  • Proficient and/or passionate about AI trends and Talent Acquisition best practices
  • Familiarity with SOP creation and workflow documentation

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