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Records Supervisor Jobs (NOW HIRING)

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

The Student Records Supervisor is responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government ...

Bizzell

Student Records Supervisor

Guthrie, OK · On-site

Directly supervises the records clerk and systems administrator. Plan, coordinate, and manage the administrative and student records activities of the department. Track and communicate OBS to ...

Amentum

Logs & Records Supervisor

Corpus Christi, TX · On-site

The Aircraft Logs & Records Supervisor is responsible for the management and sustainment of all aircraft logs books, aeronautical equipment service records, aircraft maintenance files, records and ...

Pain & Rehabilitative Consultants Medical Group

Be Seen First

Medical Records Supervisor

Emeryville, CA · On-site

$60K - $103K/yr

POSITION SUMMARY The Medical Records Department Supervisor is responsible for overseeing the daily operations of the Medical Records Department to ensure the accurate maintenance, security, and ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

The Student Records Supervisor is responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

The Student Records Supervisor is responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

The Medical Records Supervisor provides supervision of medical records staff as well as administrative support, in the operation of the medical department by overseeing and performing varied and ...

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Records Supervisor information

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$63.2K

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How much do records supervisor jobs pay per year?

As of Sep 12, 2026, the average yearly pay for records supervisor in the United States is $63,173.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $76,500.00 per year, depending on experience, location, and employer.

What does a records supervisor do?

A Records Supervisor oversees the management, organization, and maintenance of an organization's records and documents. They ensure that records are stored securely, are easily retrievable, and comply with legal and regulatory requirements. The role often involves supervising a team, implementing record-keeping policies, and training staff on proper records management procedures. Records Supervisors may also coordinate the destruction or archiving of documents according to retention schedules.

What are the key skills and qualifications needed to thrive as a records supervisor, and why are they important?

To thrive as a Records Supervisor, you need expertise in records management, organizational skills, and a background in information science or a related field, often supported by relevant certifications. Familiarity with electronic records management systems (ERMS), document control software, and data privacy regulations is typically required. Strong attention to detail, leadership, and effective communication are essential soft skills for overseeing staff and ensuring compliance. These skills and qualities are vital for maintaining accurate records, supporting organizational efficiency, and safeguarding sensitive information.

What are some common challenges faced by records supervisors, and how can they be addressed?

Records Supervisors often face challenges such as managing large volumes of sensitive data, ensuring compliance with regulations, and implementing efficient filing systems. Staying up-to-date with changing privacy laws and records management technologies can be demanding. To address these challenges, Records Supervisors should invest in ongoing training, foster strong communication within their teams, and leverage digital records management solutions to streamline processes and reduce errors.

What is the difference between Records Supervisor vs Records Clerk?

AspectRecords SupervisorRecords Clerk
Required CredentialsHigh school diploma; some roles may prefer associate's or bachelor's degreeHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teams in offices or institutionsPerforming clerical tasks in office settings, handling record entry and filing
Employer & Industry UsageUsed in healthcare, legal, government, and corporate sectors for managing recordsCommon in similar sectors for basic record-keeping tasks
Comparison Search IntentUnderstanding supervisory responsibilities and qualificationsLearning about entry-level record-keeping duties

The main difference between a Records Supervisor and a Records Clerk lies in their responsibilities and experience level. The Records Supervisor oversees record management teams, ensuring accuracy and compliance, while the Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in maintaining organized records, but the supervisor position requires more experience and often additional certifications.

Is records management a stressful job?

Records management can be a demanding role due to the need for accuracy, organization, and adherence to privacy regulations. Supervisors often handle tight deadlines, data security, and staff coordination, which can contribute to workplace stress. However, the level of stress varies based on workload, organizational support, and experience.
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What states have the most Records Supervisor jobs?

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Records Supervisor jobs near you
Infographic showing various Records Supervisor job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $63,173 per year, or $30.4 per hour.

Police Records Supervisor

Mount Vernon, WA • On-site

City of Mount Vernon, WA
See more jobs at City of Mount Vernon, WAexternal

$85K - $113K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Salary : $85,896.00 - $113,028.00 Annually
Location : Mount Vernon, WA, WA
Job Type: Regular Full-time
Job Number: 26-00042
Department: Police Department
Opening Date: 09/02/2026
Closing Date: 9/27/2026 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: NR
Summary
Under limited supervision and working under the direction of a Lieutenant, the Police Records Supervisor plans, supervises, and reviews all of the activities and personnel of the Records and Property Divisions of the Department. The position responds to, delegates, and monitors responses to Public Disclosure Requests and ensures compliance with all legally mandated time frames.
Essential Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
  • Manages employees of the Records and Property Divisions; answers questions, schedules, plans, organizes, and directs; schedules and deploys personnel according to Division needs.
  • Monitors flow of department records; develops, reviews, and adjusts records and property procedures to ensure compliance with state and federal requirements.
  • Coordinates and administers state and national software systems that hold warrants, protection orders, stolen items, public disclosure requests, fingerprinting, etc.
  • Manages Public Disclosure Requests, responds when appropriate, and ensures all requests are responded to in a timely manner.
  • Oversees, reviews, and corrects all department timesheets and submits timesheets to finance; makes deposits of incoming funds to City Hall Finance Department.
  • Trains and coordinates the training for personnel on legislative changes, new software, or updates to existing procedures; attends regular training to keep abreast of laws related to public disclosure, gun laws, legislation pertinent to Records and Property Divisions.
  • Participates in the selection and hiring process; trains personnel; reviews and evaluates Records/Property employees annually.
  • Prepares for and attends division meetings and staff meetings; prepares presentations and information for various groups and audiences; reports on Division conditions and activities.
  • Responds to daily media inquiries and coordinates responses with the Criminal Investigations Lieutenant or Department PIO.
  • Conducts annual reporting of statistical information and ensures all required monthly data reporting occurs.
  • Oversees audits for OJJ Detained Juveniles, state and national Criminal Justice Information entries, state public disclosure request reporting, semi-annual property room and any other records or property audit requirements.
  • Manages compliance with state and federal databases and oversees related compliance audits.
  • Re-backgrounds existing employees annually for criminal history and driving record.
  • Helps prepare the Division budget and oversees expenditures; submits invoices for payment; determines equipment needs and orders items.
  • Performs related duties as assigned.
Qualifications
Education, Training and Experience Guidelines
  • High school diploma or GED.
  • Must be 21 years of age.
  • Five (5) years of related experience in police operations or police records including experience in National Incident-Based Reporting System (NIBRS) and Records Management Systems AND three (3) years of supervisory experience; OR an equivalent combination of education, training, and experience.
  • An Associate's Degree in Criminal Justice, Business Management, or a closely related field is preferred.

Knowledge, Skills and Abilities
Knowledge of:
  • Municipal, federal, and state laws around records retention and schedule.
  • Laws related to Public Disclosure, firearm purchases and Concealed Pistol License, protection orders, property maintenance and disposal, and fiscal management.
  • Budget preparation and monitoring.
  • Timekeeping information relative to payroll.
  • Supervisory and personnel management skills.
  • General office policies, procedures, and equipment.
  • Customer service principles, practices, and etiquette.
  • State and national software systems related to police records.

Skill in:
  • Leading, training, directing, and motivating employees.
  • Developing and maintaining accurate records and filing systems.
  • Interacting tactfully and professionally with City staff, outside agencies, and the public.
  • Organizing and prioritizing tasks to meet deadlines.
  • Completing multiple tasks simultaneously.
  • Preparing clear and concise communications, reports, and documents.
  • Analyzing complex problems of an emergency nature, thinking quickly, and acting calmly and effectively to work towards resolution.
  • Establishing and maintaining cooperative working relationships.
  • Communicating effectively verbally and in writing.
  • Comprehending and communicating the Department's policing philosophy.
  • Maintaining confidentiality and privacy on all police information.

LICENSE AND CERTIFICATION REQUIREMENTS
  • Must be able to successfully pass the Oral Civil Service Examination.
  • Must be able to successfully pass the Background Investigation.
  • Must be able to successfully pass the Polygraph Examination.
  • CPR, First Aid, and AED Certification is required.
  • Access II (State Database System) Certification is required within six (6) months of hire.

BENEFITS:
  • Medical dental and Vision Insurances
  • Life Insurance policy
  • Employee Assistance Program
  • Department of Retirement Systems Retirement Plan
  • Paid vacation, holidays and sick leave
  • Gym Membership reimbursement
  • Deferred Compensation (voluntary)
APPLICATION PROCESS:
Interested applicants must submit a cover letterandresume with their application. Applications must be received no later than 11:59 p.m. on Sunday, September 27, 2026.
Selected candidates must agree to the following process:
  • Fingerprint and criminal history search
  • Personal background investigation
  • Polygraph examination
For additional information, or a complete job description, please click on
The City of Mount Vernon provides and enforces a drug-free workplace and maintains a smoke free work environment. The City of Mount Vernon is an Equal Opportunity Employer.
  • Medical, Dental and Vision Insurances
  • Life Insurance policy
  • Employee Assistance Program
  • Department of Retirement Systems Retirement Plan
  • Paid vacation, holidays and sick leave.
  • Gym Membership reimbursement.
  • Deferred Compensation (voluntary)

01
Are you at least 21 years of age at the time of this application?
  • Yes
  • No

02
Do you have an Associate's degree or higher in Criminal Justice or Business Management or a closely related field?
  • Yes
  • No

03
If your degree is in a closely related field, please list the field in your degree?
04
Do you have any Records Management experience?
  • Yes
  • No

05
If you answered yes to question # 4 above, please describe your records management experience.
06
Do you have any experience in a supervisory role?
  • Yes
  • No

07
If you answered yes to question # 6 above, please explain in detail your level of supervisory experience.
08
Do you have any prior experience working with law enforcement?
  • Yes
  • No

Required Question

Apply