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Records Assistant Jobs in Silver Spring, MD (NOW HIRING)

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site

$65K - $80K/yr

Interpret both NARA and OST record retention schedules; assist in coordination of the schedule approval with OST offices and NARA * Use NARA's ERA system * Lead teams of records analysts and/or RLOs ...

Inspired Options Inc

Administrative Assistant

Columbia, MD · On-site

$17.75 - $23.75/hr

Records Management * File monthly program documentation. * Maintain organized office records. * Assist staff with the organization's electronic health record system (CIMS). Additional ...

NEXT Oncology

MEDICAL RECORDS CLERK

Fairfax, VA

$16 - $19.50/hr

Creates and maintains the patient medical record for each patient; in electronic format and in ... Ability to assist in the guidance and training of less experienced staff. Ability to maintain a ...

Opensity Solutions

Legal Records Specialist

Baltimore, MD · On-site

$21/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

New

K2services

Legal Records Specialist

Baltimore, MD

$21/hr

Safeguard sensitive and confidential records by following established security protocols. * Assist staff with locating and retrieving records in a timely and efficient manner. Compliance & Regulatory ...

IST Management

Administrative Assistant

Washington, DC · On-site

$28 - $30/hr

Maintain accurate individual and organizational records within membership and business databases, including data entry, updates, data cleanup, and committee information. * Assist members and ...

New

ClearanceJobs

Records Manager Jobs

Bethesda, MD · On-site

The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR, USC, and NARA mandates. * Requirements include aiding in the development of a Records Control ...

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Records Assistant information

See Silver Spring, MD salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for records assistant in Silver Spring, MD is $19.20, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Silver Spring, MD?

The most popular types of Records jobs in Silver Spring, MD are:

What are popular job titles related to Records Assistant jobs in Silver Spring, MD?

For Records Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Silver Spring, MD look for?

The top searched job categories for Records Assistant jobs in Silver Spring, MD are:

What cities near Silver Spring, MD are hiring for Records Assistant jobs?

Cities near Silver Spring, MD with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Silver Spring, MD as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,929 per year, or $19.2 per hour.

Medical Office Assistant II - Medicine

University of Maryland Faculty Physicians

Baltimore, MD

$35K - $52K/yr

Full-time

Medical, Life, Retirement

Re-posted 19 hours ago

Job description

Medical assistant to perform clerical duties in a medical office including such functions as complete demographic and insurance registration, charge entry, scheduling patients and/or verifying insurance information. Clinically assist with triaging patient records, assist with patient medication authorizations/ appeals. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties assigned.

ESSENTIAL FUNCTIONS

  • Gathers and documents brief history and chief complaint in the medical record.
  • Follows established guidelines to obtain necessary testing based on the chief complaint prior to the exam. Prepares patient for examination by the health care provider.
  • Performs routine office testing, including but not limited to; phlebotomy, sweat and hydration tests, urinalysis, vision testing, hearing screening, pulmonary function testing, temperature, pulse and blood pressure.
  • Assists provider with procedures and minor surgical procedures.
  • Obtains necessary blood and urine specimens.
  • Administers and documents injections and other medications given.

EDUCATION and/or EXPERIENCE

  • High school diploma or general education degree (GED) preferred.
  • Graduation from an accredited training program (school) or 3-5 years of supervised work experience in a medical setting. Exemptions will be vetted by Human Resources Director and Department Director.
  • Medical Assistant certification (such as NAHP, NCCT, AAMA, NHA, AMT, etc.) is required.
  • · Demonstrated skill in venipuncture.
  • · Ability to perform all medical assisting responsibilities under state and faculty guidelines.
  • CPR certification required.
  • General understanding and application of basic accounting principles.
  • PC proficiency.
  • Strong customer service skills.
  • Accurate data entry skills.
  • Current knowledge of payer requirements for referrals and pre-authorization.
  • Knowledge of GE, EPIC or similar computerized billing system.
  •  Medical terminology preferred.

Total Rewards
The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications.  University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits.

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About University of Maryland Faculty Physicians

Sourced by ZipRecruiter

University of Maryland Faculty Physicians, Inc. is made up of more than 1,000 faculty members from the University of Maryland School of Medicine. Our providers conduct cutting-edge research and clinical trials, and offer care in more than 40 medical specialties. With offices located all across Maryland, as well as access to services from one of the nation's leading academic medical centers, patients can receive the highest-quality care and latest treatment options available, right in their neighborhood.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Baltimore, MD, US

Year founded

1983

Social media

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