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Records Assistant Jobs in Silver Spring, MD (NOW HIRING)

BryceTech

Records Management Analyst

Washington, DC · On-site

Compile data and assist in generating reports, dashboards, and compliance metrics as requested by the Agency Records Officer (RO). * Initiate process-improvement including identifying issues ...

BryceTech

Records Management Analyst

Washington, DC · On-site

Compile data and assist in generating reports, dashboards, and compliance metrics as requested by the Agency Records Officer (RO). * Initiate process-improvement including identifying issues ...

NEXT Oncology

MEDICAL RECORDS CLERK

Fairfax, VA

$16 - $19.50/hr

Creates and maintains the patient medical record for each patient; in electronic format and in ... Ability to assist in the guidance and training of less experienced staff. Ability to maintain a ...

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Records Assistant information

See Silver Spring, MD salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for records assistant in Silver Spring, MD is $19.20, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the most commonly searched types of Records jobs in Silver Spring, MD?

The most popular types of Records jobs in Silver Spring, MD are:

What are popular job titles related to Records Assistant jobs in Silver Spring, MD?

For Records Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Silver Spring, MD look for?

The top searched job categories for Records Assistant jobs in Silver Spring, MD are:

What cities near Silver Spring, MD are hiring for Records Assistant jobs?

Cities near Silver Spring, MD with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Silver Spring, MD as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,929 per year, or $19.2 per hour.

Office Assistant (School of Medicine, Pediatric GI)

Johns Hopkins University

Baltimore, MD • On-site

$35K - $43K/yr

Full-time

Re-posted 4 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

188th of 618 rated colleges and universities

Job description

School of Medicine, Pediatric GI is seeking an Office Assistant to provide general clerical and administrative support to the assigned office or department.
Specific Duties & Responsibilities
  • Maintain calendar and schedule appointments and meetings.
  • Complete various requests for office supplies and equipment.
  • Assist with preparation of correspondence, manuscripts, and grant proposals.
  • Type, format, edit, and proof materials and communications.
  • Support the coordination and execution of special events.
  • Make routine travel and hotel accommodations.
  • Organize and maintain paper and electronic files.
  • Perform data entry.
  • Open, sort and screen mail.
  • Support and organize various office activities and/or priorities.
  • Collect documents and scan physical documents into digital formats.
  • Resolve inquiries and advise on university procedures as needed.
  • Greet and assist visitors and customers.
  • Answer telephone, screen and assist callers, and relay messages.
  • Other duties as assigned.

In addition to the responsibilities described above
  • Manage incoming electronic faxes and distribute documents appropriately within the electronic medical record system.
  • Scan, upload, index, and maintain patient medical records in accordance with departmental procedures and compliance standards.
  • Ensure timely processing of patient-related documentation, including laboratory results, referrals, authorizations, and ancillary testing records.
  • Assist with preparation, organization, and packing of purge files for off-site storage and records retention activities.
  • Perform other clerical and administrative support duties as assigned to support daily clinic operations.

Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Six months of related experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Customer service experience.
  • Experience with electronic medical records systems.
  • Ability to manage high-volume document processing in a fast-paced medical office environment.

Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $25.25 HRLY ($22.00 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F; days and hours will vary
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Gastroenterology
Personnel area: School of Medicine

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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