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Records Assistant Jobs in Texas (NOW HIRING)

CAPPS

TCEQ - Administrative Assistant V

Houston, TX · On-site

$4.1K/mo

  • Medical

  • Dental

  • Vision

  • Retirement

Work closely with the Records Administrator to ensure agency records management policies and ... Administrative Assistant V Position 2 * Respond to Public Information Requests (PIRs) for Air ...

AtWork

Records Clerk

Tyler, TX · On-site

$16 - $17/hr

Verify accuracy and completeness of documents before filing. * Assist with data entry and record updates in internal systems. * Maintain confidentiality of sensitive information. * Respond to ...

Tamus

Research Assistant

College Station, TX · On-site

$16 - $22/hr

... records. -Assist with purchasing of equipment and supplies . -Installs, operates, maintains, and/or repairs research equipment. -Operates tractors and farm equipment. -Performs other related duties ...

GLC Business Services, LLC

Records Associate

Dallas, TX · On-site

The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists ... Collaborate with team members on office management tasks to enhance workflow. * Assist in clerical ...

GLC Business Services

Records Associate

Dallas, TX · On-site

Temporary Records Clerk Position This temporary position starts in August, expected to last for ... Collaborate with team members on office management tasks to enhance workflow. * Assist in clerical ...

AtWork!

Records Clerk

Tyler, TX · On-site

$16 - $17/hr

Verify accuracy and completeness of documents before filing. * Assist with data entry and record updates in internal systems. * Maintain confidentiality of sensitive information. * Respond to ...

City of College Station

Records Technician

College Station, TX · On-site

$18.45 - $29.61/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Perform administrative support functions to assist with various requests, to include but not limited to, process and compile data for administrative and public report requests and record checks ...

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Texas

Records Assistant information

See Texas salary details

$7

$17

$28

How much do records assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for records assistant in Texas is $17.30, according to ZipRecruiter salary data. Most workers in this role earn between $14.33 and $18.80 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Texas?

The most popular types of Records jobs in Texas are:

What are popular job titles related to Records Assistant jobs in Texas?

For Records Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Texas look for?

The top searched job categories for Records Assistant jobs in Texas are:

What cities in Texas are hiring for Records Assistant jobs?

Cities in Texas with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $35,984 per year, or $17.3 per hour.

TCEQ - Administrative Assistant V

CAPPS

Houston, TX • On-site

$4.1K/mo

Full-time

Medical, Dental, Vision, Retirement

Posted 10 days ago

Job description

Job Description
Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?
Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.
YOUR FUTURE TEAM
As part of TCEQ Compliance and Enforcement, you would help ensure that those we regulate comply with the state's environmental laws. See details about what we do .
This position is a member of our Houston regional staff.
HERE'S WHAT YOU'LL BE DOING
Administrative Assistant V Position 1
  • Assist staff in compiling information, proofreading data, preparing correspondence and mailouts, copying and distributing reports, and coding reports for central records, assist in the development of SOPs and guidelines.
  • Assist with answering telephones and distributing calls and messages. Greet visitors and direct them to appropriate staff. Receive and route incoming packages, mail, faxes and electronic documents.
  • Develop and/or maintain databases for tracking information and producing spreadsheets and maintain filing systems. Assist in the implementation of efficiencies to these tracking mechanisms.
  • Work closely with the Records Administrator to ensure agency records management policies and procedures are followed in the division to include records retention, storage, access, and destruction. Assist in the communication of new procedures and coding.
  • Compile information and review data relative to reference information for staff and public and/or private entities issues.
  • Assist with general office activities and support services such as travel, procurements, etc., and coordinate administrative assignments/tasks with other staff in the region. Assist with training new administrative staff regarding the program area.
  • Interpret administrative rules, regulations, policies and procedures related to program area, and communicate with agency staff, management and the general public.

Administrative Assistant V Position 2
  • Respond to Public Information Requests (PIRs) for Air, Water, and Waste regulatory programs, ensuring compliance with the Texas Public Information Act and related procedures. Interpret requests and queries databases for responsive information. Coordinate fulfillment of requests with the Central File Room, Copy Center, and Program Area contacts. Track progress of assigned PIRs and take action to resolve issues.
  • Maintain and coordinate the regional records system to include coding, retention, storage, access, and destruction of technical program records. Monitor records management activities to ensure conformance to agency standards and program requirements. Initiate correction of nonconformities. Serve as point of contact for communicating and implementing requirements relating to program records.
  • Assist in the development of work standards. Advise and/or train technical and administrative support staff engaged in records management, responsive information analysis, and the PIR process. Conduct audits and make recommendations for process improvement.
  • Provide administrative support with retrieving incoming mail, processing outgoing mail, customer reception, and answering phone calls. Handle and process cash for the region. Develop, coordinate, and maintain databases and record keeping and filing systems using cloud tools. Develop written Standard Operating Procedures for administrative functions.

KEY QUALIFICATIONS
  • Experience providing customer service in an office setting by greeting or assisting customers and/or answering, screening, or routing telephone calls.
  • Experience preparing and/or proofreading correspondence, forms, brochures, manuals, and/or charts.
  • Experience having primary responsibility for overseeing a records management system for a large or complex organization.
  • Experience in responding to Public Information Requests/Open Records Requests.

REQUIRED EDUCATION & EXPERIENCE
Graduation from a standard senior high school or its equivalent plus five years of fulltime experience providing administrative support in an office setting.
OR
Two years as an Administrative Assistant IV at TCEQ.
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.
TRANSCRIPT/ COLLEGE HOURS or COURSE WORK:
See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.
Work Schedule
Standard business hours are MF, 8:00 a.m. 5:00 p.m.
Individual and work group schedule determined by the TCEQ Houston Region Office.
BENEFITS
  • Optional 401(k) and 457 plans
  • Insurance: Health, Vision, Dental, and optional FSA
  • Paid day(s) off from work on national holidays and holidays that the state observes
  • Professional development opportunities
  • Longevity pay based on your number of years working for the state
  • Wellness Program and Activities
  • Onsite Nurse Practitioner in HQ
  • WorkLife Balance

CONDITION OF EMPLOYMENT
TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.
In compliance with ADA, if you need accommodation during the employment process, please contact HRSS for assistance at (512) 2390102.
MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES
Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.
Texas Commission on Environmental Quality is an Equal Opportunity Employer.
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About CAPPS

Sourced by ZipRecruiter

A statewide software solution developed by the Texas Department of Information Resources, CAPPS consolidates financial management, HR, and payroll operations for state agencies. Designed as a unified enterprise resource system, CAPPS replaced legacy tools in the early 2000s with a scalable, integrated platform tailored to agencies of varied size and complexity.

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Austin, TX, US

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