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Records Assistant Jobs in Tennessee (NOW HIRING)

DHD Consulting

Financial Assistant

Clarksville, TN · On-site

Financial Record Keeping: * Maintain accurate and up-to-date financial records, both physical and digital, to facilitate easy retrieval for audits and reporting. * Organize and file financial ...

Lancesoft INC

Administrative Assistant

Nashville, TN · On-site

$24 - $29/hr

Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records. Assist with contracts ...

Quality Home Health

Medical Records

Cookeville, TN · On-site

MEDICAL RECORDS & OFFICE SECRETARY/RECEPTIONIST Responsible for performing office clerical support ... Copy documentation and assist with ADR preparation; * Update HCHB and computer programs as ...

Quality Home Health

Medical Records

Cookeville, TN · On-site

MEDICAL RECORDS & OFFICE SECRETARY/RECEPTIONIST Responsible for performing office clerical support ... Copy documentation and assist with ADR preparation; * Update HCHB and computer programs as ...

Quality Staffing

Administrative Assistant

Nashville, TN · On-site

$28.50/hr

Support advisory committee and collaborative meetings, including scheduling, preparing meeting materials, transcribing recordings, taking meeting minutes, and maintaining records. * Assist with ...

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Records Assistant information

See Tennessee salary details

$7

$16

$27

How much do records assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for records assistant in Tennessee is $16.85, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $18.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Tennessee? The most popular types of Records jobs in Tennessee are:
What are popular job titles related to Records Assistant jobs in Tennessee? For Records Assistant jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Tennessee look for? The top searched job categories for Records Assistant jobs in Tennessee are:
What cities in Tennessee are hiring for Records Assistant jobs? Cities in Tennessee with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $35,056 per year, or $16.9 per hour.

Medical records Assistant PRN

Green Hills Center for Rehabilitation and Healing

Nashville, TN • On-site

Other

Posted 4 days ago

Job description

MEDICAL RECORDS Assistant PRN as needed

DEPARTMENT: NURSING

RESPONSIBILITY: Medical records Director

JOB SUMMARY: The purpose of this position is to maintain and store the medical records of all residents according to state and federal regulations.

QUALIFICATIONS:

1. A high school diploma. 2. Trained or experience in the processing of medical records is preferred. 3. Must be able to read, write, and speak English in an understandable manner.

JOB REQUIREMENTS:

1. Must be physically and mentally capable of performing routine job duties. 2. Good managerial, organizational, and planning skills.
  1. Be personable with residents, families, and staff in a professional and cooperative manner. 4. Must have compassion, tolerance, and understanding for the elderly. 5. Knowledge of JCAHO, OBRA, IDPH, and HFS regulations relevant to medical records.

MAIN DUTIES:

A. Support the facility's philosophy of care and strive to achieve its goals and objectives.

B. Maintain EMR and/or in-house charts according to facility policy.

C. Make sure all orders or paper forms requiring a physician's signature are signed , dated and scanned into EMR.

D. Scan & attach to pertinent resident file any paper documents such as lab results, x-rays, consultant reports, etc. E. Maintain medical record room in a neat and orderly fashion. Ensure all equipment such as copier, scanner are in working order.

F. Maintain file of all paper records of discharged and deceased residents.

Arrange for medical records destruction for paper records which no longer need to be maintained.

G. Notify Administration of any record request. Copy, print or download on disc

resident’s record as requested.

H. Maintain the confidentiality of resident information and honor his/her personal and property rights

I. Follow established fire, disaster, safety, infection control and evacuation policies and procedures.

J. Perform other related duties as directed by the DON and Administrator.

K. Admission agreement duties

(This will be a Full-time job for the next 13 weeks after hired)

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