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Records Assistant Jobs in Tennessee (NOW HIRING)

DHD Consulting

Financial Assistant

Clarksville, TN

Financial Record Keeping: * Maintain accurate and up-to-date financial records, both physical and digital, to facilitate easy retrieval for audits and reporting. * Organize and file financial ...

Quality Home Health

Medical Records

Cookeville, TN · On-site

MEDICAL RECORDS & OFFICE SECRETARY/RECEPTIONIST Responsible for performing office clerical support ... Copy documentation and assist with ADR preparation; * Update HCHB and computer programs as ...

TNBR Careers

Assistant Athletic Director

Dyersburg, TN · On-site

$40K - $50K/yr

Maintain travel records and supporting documentation for audits and reporting purposes. Compliance and Athletic Oversight * Assist the Athletic Director with monitoring compliance related to:

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How much do records assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for records assistant in Tennessee is $16.85, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $18.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Tennessee? The most popular types of Records jobs in Tennessee are:
What are popular job titles related to Records Assistant jobs in Tennessee? For Records Assistant jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Tennessee look for? The top searched job categories for Records Assistant jobs in Tennessee are:
What cities in Tennessee are hiring for Records Assistant jobs? Cities in Tennessee with the most Records Assistant job openings:
Records Assistant jobs near you

Medical Records Assistant (Non Nurse)

Life Care Center of Tullahoma

Tullahoma, TN • On-site

Other

Posted 5 days ago

Job description

Position Summary

The Medical Records Assistant (Non Nurse) assists with patients' clinical records, including coding, auditing, and record management in accordance with all applicable laws, regulations, and Life Care standards.

Education, Experience, and Licensure Requirements
  • High school diploma or equivalent
  • Prior medical records experience preferred
Specific Job Requirements
  • Demonstrate knowledge of State and Federal legal requirements relating to documentation, confidentiality, and legal issues pertaining to health information
  • Effectively communicate with physicians, nursing staff, and allied health personnel
  • Demonstrate efficient usage of complex computer software systems
  • Functional knowledge in field of practice
  • Make independent decisions when circumstances warrant such action
  • Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility
  • Implement and interpret the programs, goals, objectives, policies, and procedures of the department
  • Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation
  • Maintains professional working relationships with all associates, vendors, etc.
  • Maintains confidentiality of all proprietary and/or confidential information
  • Understand and follow company policies including harassment and compliance procedures
  • Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training
Essential Functions
  • Accurately audit and complete ongoing reviews of all patients' clinical records to ensure documentation and performance compliance
  • Accurately maintain current, overflow, and discharged record filing system
  • Understand and apply LTC payment systems, including Medicare
  • Apply the use of ICD 10 CM coding
  • Understanding of HIPAA requirements
  • Exhibit excellent customer service and a positive attitude towards patients
  • Assist in the evacuation of patients
  • Demonstrate dependable, regular attendance
  • Concentrate and use reasoning skills and good judgment
  • Communicate and function productively on an interdisciplinary team
  • Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours
  • Read, write, speak, and understand the English language

An Equal Opportunity Employer

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