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$85.5K

How much do record retention jobs pay per year?

As of Aug 19, 2026, the average yearly pay for record retention in the United States is $61,368.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $74,500.00 per year, depending on experience, location, and employer.

What is a record retention specialist?

Record retention specialists are professionals responsible for managing, organizing, and ensuring the secure storage and disposal of an organization’s records and documents. They develop and implement retention policies that comply with legal, regulatory, and business requirements. Their duties often include maintaining electronic and physical records, conducting audits, and ensuring confidential information is handled appropriately. By doing so, they help organizations reduce risks and improve efficiency in information management.

What are the key skills and qualifications needed to thrive as a record retention specialist?

To thrive as a Record Retention Specialist, you need a solid understanding of records management principles, organizational policies, and relevant regulations, often supported by a degree in information management or a related field. Familiarity with electronic document management systems (EDMS), compliance software, and industry certifications like Certified Records Manager (CRM) is typically required. Attention to detail, discretion, and strong organizational skills help ensure accuracy and confidentiality in handling sensitive information. These skills are crucial for maintaining regulatory compliance, protecting organizational data, and ensuring efficient access to records when needed.

What are some common challenges faced in a record retention role, and how can they be addressed?

One frequent challenge in Record Retention roles is ensuring compliance with complex and evolving legal and regulatory requirements for document storage and destruction. Managing large volumes of physical and digital records while maintaining organization and security can also be demanding. To address these challenges, professionals often develop detailed retention schedules, stay up to date on relevant laws, and collaborate closely with IT and legal teams to implement secure, compliant storage solutions. Regular training and clear internal policies help maintain consistency and reduce the risk of errors.

What is the difference between Record Retention vs Data Analyst?

AspectRecord RetentionData Analyst
Primary RoleManaging and maintaining company records and documents for compliance and legal purposesAnalyzing data to identify trends, generate reports, and support decision-making
Required SkillsKnowledge of recordkeeping policies, organizational skills, attention to detailData analysis, statistical skills, proficiency with data tools
Work EnvironmentOffice setting, records management departmentsOffice or remote, data analysis teams
Industry UsageLegal, healthcare, finance, governmentMarketing, finance, technology, consulting

While Record Retention focuses on managing and preserving organizational records for compliance, Data Analysts interpret data to support business decisions. Both roles require analytical skills but serve different functions within organizations.

More about Record Retention jobs

What cities are hiring for Record Retention jobs?

Cities with the most Record Retention job openings:

What states have the most Record Retention jobs?

States with the most job openings for Record Retention jobs include:

What job categories do people searching Record Retention jobs look for?

The top searched job categories for Record Retention jobs are:

Record Retention jobs near you
Infographic showing various Record Retention job openings in the United States as of August 2026, with employment types broken down into 75% Full Time, 19% Part Time, and 6% Temporary. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $61,368 per year, or $29.5 per hour.

Medical Records Supervisor

Peachtree Orthopedics

Atlanta, GA • On-site

Other

Posted 26 days ago

Peachtree Orthopedics rating

8.0

Company rating: 8.0 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description


Job Title: Medical Records Supervisor
Department: Medical Records
Reports To: Senior Administrative Operations Manager, VP of Administration
FLSA Status: Non-Exempt
Approval Date: June 2, 2026
Summary
The Medical Records Supervisor oversees the operational, compliance, and records management functions of the Medical Records department. This role is responsible for medical record maintenance, release of information processes, document management, mail operations, staff oversight, regulatory compliance, and departmental reporting. The Medical Records Supervisor partners with patients, providers, attorneys, insurance companies, hospitals, and internal departments to ensure accurate record management, timely information release, regulatory compliance, and exceptional customer service.
Essential Duties and Responsibilities
  • Oversee daily Medical Records operations, including record maintenance, document management, release of information requests, and departmental workflow coordination.
  • Process andmonitormedical record requests received from patients, attorneys, insurance companies, physicians, clinics, hospitals, and other authorized entities.
  • Ensure medical records, scanned documents, operative notes, correspondence, and electronic files are accurately indexed, uploaded, andmaintainedwithin the electronic medical record system.
  • Manage retrieval and storage of archived records through off-site storage vendors and document management services.
  • Distribute electronic faxes, stat faxes, electronic medical record documents, and other correspondence toappropriate personnel.
  • Monitor departmental turnaround times, service levels, record accuracy, and compliance standards while preparing operational reports and performance metrics.
  • Respond to incoming calls, emails, escalated record requests, and departmental inquiries while ensuring exceptional customer service.
  • Collaborate with Clinical Services, Revenue Cycle, Operations, Compliance, and other departments to resolve records-related issues and improve workflows.
  • Ensure compliance with HIPAA, medical record retention requirements, release-of-information standards, state and federal regulations, and organizational policies.
  • Develop, implement, andmaintaindepartmental procedures related to medical records management, document retention, andrelease-of-informationprocesses.
  • Conduct quality reviews and audits of medical records, document management activities, and release-of-information workflows to ensure accuracy and compliance.
  • Assistwith onboarding, training, workflow guidance, and performance support for Medical Records personnel.
  • Support mailroom operations, document processing activities, and specialprojects asassigned.
  • Identifyprocess improvement opportunities and implement operational efficiencies to enhance service levels, compliance, and departmental performance.
  • Otherduties as assigned.
Qualifications
  • High school diploma or equivalent required; Associate degree in Health Information Management, Healthcare Administration, Business Administration, or related field preferred.
  • Minimum2 years of medical records, healthcare administration, document management, or healthcare operations experiencerequired.
  • Previoussupervisory, lead, training, or workflow coordination experience preferred.
  • Knowledge of HIPAA regulations, medical record retention requirements,release-of-informationstandards, healthcare documentation practices, and regulatory compliancerequired.
  • Experience with Athena EMR, Microsoft Office Suite, electronic document management systems, and healthcare information systems preferred.
  • Strong organizational, communication, customer service, analytical, and problem-solving skills.
  • Ability to manage multiple priorities whilemaintainingaccuracy, confidentiality, and attention to detail in a fast-paced healthcare environment.
Supervisory Responsibilities
Provides day-to-day leadership, workflow oversight, training, coaching, and performance support for Medical Records personnel. Assists with onboarding, employee development, workload management, quality monitoring, and operational oversight of the Medical Records department.
Certificates, Licenses, Registrations
    • Nonerequired.
      • Registered Health Information Technician (RHIT) preferred.
      • Registered Health Information Administrator (RHIA) preferred.
      • Certified Electronic Health Records Specialist (CEHRS) preferred.

Physical Demands & Work Environment
Primarily office-based role requiring prolonged computer use, data entry, document management, and frequent communication with patients, providers, attorneys, insurance representatives, and staff. Ability to lift, move, push, and pull up to 50 pounds may be required. Work is performed in a fast-paced healthcare environment requiring strong attention to detail, organization, confidentiality, customer service, and the ability to manage competing priorities.
Work Schedule
The anticipated schedule for this position is Monday through Friday; however, work hours may vary based on operational needs, staffing requirements, and departmental priorities. Additional hours may be required to support business operations and service level expectations.
Peachtree Orthopedics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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