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Custodian Of Records Jobs (NOW HIRING)

City of El Paso

Police Records Manager

El Paso, TX · On-site

Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings ...

City of El Paso

Police Records Manager

El Paso, TX

$70K - $88K/yr

Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings ...

City of West St. Paul

Records Unit Manager

Saint Paul, MN

$42.70 - $53.36/hr

Serves as the Department's Responsible Authority Designee and Custodian of Records, ensuring compliance with the Minnesota Government Data Practices Act, applicable court orders, retention schedules ...

City of El Paso, TX

Police Records Manager

El Paso, TX · On-site

$70K - $88K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings ...

City of El Paso, TX

Police Records Manager

El Paso, TX · On-site

$70K - $88K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings ...

GovernmentJobs.com

Police Records Manager

El Paso, TX · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings ...

City of Los Angeles

Senior Administrative Clerk

New York, NY · On-site

$18.50 - $23.75/hr

The Custodian of Records Unit is seeking a highly motivated and organized Senior Administrative Clerk. This unit is responsible for managing work-related subpoenas, court orders, and claims filed ...

City of West St. Paul, MN

Records Unit Manager

Saint Paul, MN · On-site

$42.70 - $53.36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Serves as the Department's Responsible Authority Designee and Custodian of Records, ensuring compliance with the Minnesota Government Data Practices Act, applicable court orders, retention schedules ...

New

City of West St. Paul, MN

Records Unit Manager

West Saint Paul, MN · On-site

$42.70 - $53.36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Serves as the Department's Responsible Authority Designee and Custodian of Records, ensuring compliance with the Minnesota Government Data Practices Act, applicable court orders, retention schedules ...

Town of Superior

Town Clerk

Louisville, CO

$101K - $146K/yr

This position also serves as an Administrative Officer of the Town, is the custodian of the Town Seal, serves as Town Recorder and is the Clerk of the Town Council. Works under the general ...

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How much do custodian of records jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for custodian of records in the United States is $15.89, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $17.55 per hour, depending on experience, location, and employer.

What are common challenges faced by a custodian of records, and how can they be managed?

Custodians of Records often face challenges related to maintaining data accuracy, ensuring timely retrieval of documents, and staying compliant with evolving legal and privacy regulations. Managing large volumes of information across various formats and systems can be demanding, especially during audits or legal requests. To address these challenges, effective organization, regular training on regulatory changes, and leveraging secure records management software are essential. Additionally, strong communication with legal and compliance teams helps ensure procedures are consistently followed.

Who can be a custodian of records?

A custodian of records is typically an individual responsible for maintaining, safeguarding, and providing access to official records within an organization. This role often requires attention to detail, organizational skills, and knowledge of record-keeping policies; in some cases, certifications or background checks may be necessary. The custodian can be an employee designated by the organization, such as an administrative staff member or records manager.

What is a custodian of records?

Custodians of Records are individuals or entities responsible for maintaining, securing, and providing access to official records and documents for an organization. They ensure that records are properly stored, preserved, and made available in compliance with legal and regulatory requirements. Their duties often include responding to requests for information, overseeing records retention schedules, and protecting sensitive data from unauthorized access.

What is the difference between Custodian Of Records vs Records Clerk?

AspectCustodian Of RecordsRecords Clerk
CredentialsMay require certifications in records management or related fieldsTypically requires high school diploma or equivalent
Work EnvironmentHandles sensitive, legal, or official records, often in government or corporate settingsPerforms administrative record-keeping tasks in offices or government agencies
Employer & IndustryGovernment agencies, legal firms, healthcare institutionsGovernment offices, hospitals, legal offices

The Custodian Of Records is responsible for safeguarding and managing official records, often with legal or compliance responsibilities. In contrast, Records Clerks focus on organizing, filing, and maintaining records for administrative purposes. While both roles involve handling records, the Custodian Of Records typically has more oversight and security responsibilities, especially in legal or governmental contexts.

What skills and qualifications are needed to thrive as a custodian of records?

To thrive as a Custodian of Records, you need a keen attention to detail, strong organizational skills, and a solid understanding of records management practices, often supported by relevant experience or education in information management. Familiarity with electronic document management systems (EDMS), legal compliance tools, and sometimes certification such as Certified Records Manager (CRM) is typically required. Integrity, discretion, and effective communication are vital soft skills for handling sensitive information and collaborating with various departments. These skills and qualities are crucial to maintain data integrity, ensure legal compliance, and enable efficient information retrieval within an organization.
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Custodian Of Records jobs near you
Infographic showing various Custodian Of Records job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $33,056 per year, or $15.9 per hour.

Manager of Records and Information Management

Teacher Retirement System of Texas

Austin, TX • On-site

Full-time

Re-posted 10 days ago

Job description

The Manager of Records & Information Management is responsible for the planning and management of the Records & Information Management Program. The incumbent will plan, organize, coordinate, direct, and monitor all activities and operations of the Records & Information Management Program, manage and oversee the work of others, and provide training and technical guidance and assistance. The incumbent will serve as the agency's Records Management Officer. This position will proactively work with the Records & Information Management and Imaging and Quality Assurance teams, Division staff, members of the TRS executive and leadership team, and agency employees.
WHAT YOU WILL DO:
Records & Information Management Program Management
 Participates in the planning, organization, and management of the Records & Information Management (RIM) Program.
Manages, assigns, and evaluates RIM staff; provides significant input on hiring, monitoring, evaluating, motivating and rewarding staff.
Manages department workflow and staff schedules; takes corrective action to meet productivity and quality goals.
Assesses training needs and provides training, coaching, and technical assistance.
Develops, reviews, revises, and implements RIM policies, procedures, and systems.
Oversees the management of agency records and information.
Coordinates with vendors for records management software, equipment, and services, including specifications, requests for proposals, requests for bids.
Assists with evaluating and selecting vendors and managing contracts.
Trains and advises executives, managers, and staff on RIM policies, procedures, operations, activities, achievements, and issues.
Develops, prepares, and delivers reports and presentations on department activities.
Identifies program concerns and change management opportunities, provides timely recommendations to Division leadership.
Assists with development and oversight of the annual budget.
Ensures compliance with applicable laws, policies, procedures, rules, and regulations.
Leads or participates in special projects and serves on agency committees and task forces.
Records & Information Management
 Serves as the agency's Records Management Officer.
Oversees the development, implementation, and maintenance of the agency's records retention program and schedule.
Ensures compliance with records retention related agency, state, and federal policies, statutes, rules, and regulations.
Develops and oversees procedures for maintaining historical artifacts; including preparing basic inventories, indexes, guides, and aids to facilitate access to information.
Designs and manages records keeping systems such as electronic repositories and configures governance, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information.
Oversees the submission of reports to the Texas State Library and Archives regarding records retention issues.
Evaluates the applicability of new records management automated systems, equipment, software and other technology.
Serves as the agency Custodian of Records.
Serves as the agency technical expert for managing eDiscovery cases and handling legal holds.
Performs related work as assigned.

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