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Receptionist Therapist Office Jobs in Wayne, NJ (NOW HIRING)

NJ STEPS

Part Time Medical Office Reception

Caldwell, NJ

$18 - $21.75/hr

NJ Steps, a warm and welcoming pediatric speech therapy office, is seeking a reliable and organized Part-Time Medical Office Receptionist to join our team. We are committed to creating a positive ...

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How much do receptionist therapist office jobs pay per hour?

As of May 27, 2026, the average hourly pay for receptionist therapist office in Wayne, NJ is $17.67, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $19.81 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Receptionist in a Therapist Office, and why are they important?

To thrive as a Receptionist in a Therapist Office, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and basic billing tools is typically required. Exceptional interpersonal skills, discretion, and the ability to remain calm under pressure help you provide a welcoming and confidential environment for clients. These skills ensure efficient office operations, client satisfaction, and the protection of sensitive information in a therapeutic setting.

What are the main challenges a receptionist faces in a therapist's office, and how can they effectively manage them?

Receptionists in a therapist's office often navigate sensitive situations, such as handling client confidentiality and managing emotionally distressed clients. Balancing administrative tasks—like scheduling appointments—while maintaining a calm, welcoming environment is key. Effective communication, empathy, and strong organizational skills are essential to address these challenges. Receptionists can prepare by familiarizing themselves with privacy regulations (such as HIPAA), using practice management software, and developing strategies for de-escalating stressful situations.

What are the main responsibilities of a receptionist in a therapist's office?

A receptionist in a therapist's office manages the front desk, greets clients, schedules appointments, answers phone calls, and handles administrative tasks such as maintaining records and processing payments. They ensure patient confidentiality and create a welcoming, professional environment. Receptionists also coordinate communication between therapists and clients, helping the office run smoothly and efficiently.

What is the difference between Receptionist Therapist Office vs Therapist?

AspectReceptionist Therapist OfficeTherapist
CredentialsTypically no formal credentials required; may have administrative or healthcare certificationsRequires state licensure and relevant degrees (e.g., Master's or Doctorate in therapy)
Work EnvironmentFront desk, administrative area within therapy or healthcare clinicsPrivate practice, clinics, hospitals, or healthcare facilities
Employer & IndustryTherapy clinics, mental health centers, healthcare organizationsLicensed mental health providers, healthcare organizations
Search & Comparison IntentUnderstanding administrative roles in therapy officesUnderstanding licensed mental health professionals

The main difference is that a Receptionist Therapist Office handles administrative tasks and front desk duties without requiring licensure, while a Therapist is a licensed mental health professional providing therapy services. Both roles are essential in healthcare settings but serve different functions within the industry.

What are popular job titles related to Receptionist Therapist Office jobs in Wayne, NJ? For Receptionist Therapist Office jobs in Wayne, NJ, the most frequently searched job titles are:
What job categories do people searching Receptionist Therapist Office jobs in Wayne, NJ look for? The top searched job categories for Receptionist Therapist Office jobs in Wayne, NJ are:
What cities near Wayne, NJ are hiring for Receptionist Therapist Office jobs? Cities near Wayne, NJ with the most Receptionist Therapist Office job openings:
Receptionist Therapist Office jobs near you
Office Receptionist

Office Receptionist

Body Harmony Physical Therapy

Manhattan, NY

$16.75 - $21.50/hr

Other

Posted 16 days ago

Job description

Front Desk Receptionist

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our physical therapy clinic. As the first point of contact for our patients, you will play a key role in creating a welcoming and professional environment while supporting daily administrative operations. This position requires excellent communication skills, the ability to multitask, and a genuine interest in patient care.

Key Responsibilities:

  • Greet patients warmly and check them in for appointments
  • Answer incoming calls, schedule/reschedule appointments, and manage the appointment calendar
  • Verify insurance information and collect co-pays or payments at time of service
  • Maintain accurate patient records and update contact or insurance details as needed
  • Handle patient intake paperwork and ensure all forms are completed correctly
  • Communicate professionally with physical therapists and other staff to ensure smooth clinic operations
  • Maintain a clean, organized, and welcoming reception area
  • Process incoming and outgoing mail and faxes
  • Follow HIPAA guidelines to protect patient confidentiality at all times

Qualifications:

  • High school diploma or equivalent required
  • Prior experience as a receptionist, front desk associate, or administrative assistant (preferably in a healthcare or therapy setting)
  • Knowledge of medical terminology, insurance verification, and patient scheduling is a plus
  • Proficient with computer systems and basic software (Microsoft Office, EMR/EHR systems)
  • Strong interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Ability to multitask and remain calm in a fast-paced environment

Hours:

  • Mornings - 8 am to 12 pm
  • Tuesdays to Fridays

Preferred Skills:

  • Experience with physical therapy or rehabilitation clinic workflows
  • Familiarity with scheduling software (e.g., WebPT, Clinicient, or similar)

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