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Reception Assistant Jobs in Wisconsin (NOW HIRING)

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

$52 - $72/hr

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen ...

Wegner CPAs

Executive Assistant

Baraboo, WI · On-site

The Executive Assistant is also responsible for supporting Firm Partners with a variety of ... Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen ...

Cherry Tree Dental

Dental Assistant

Racine, WI · On-site

$17 - $22/hr

Maintain a clean, welcoming, and organized front reception area. * Assist in coordinating temporary staffing coverage as needed. * Review treatment plans with patients and explain treatment and ...

Cherry Tree Dental

Dental Assistant

Racine, WI · On-site

$17 - $22/hr

Maintain a clean, welcoming, and organized front reception area. * Assist in coordinating temporary staffing coverage as needed. * Review treatment plans with patients and explain treatment and ...

Jetro / Restaurant Depot

Receptionist

Monona, WI

$15 - $15.50/hr

Manage reception desk operations to ensure consistent coverage during business hours * Greet and assist customers, vendors, and visitors in a professional and efficient manner * Answer and direct ...

Jetro Restaurant Depot

Receptionist

Monona, WI · On-site

$15 - $15.50/hr

Manage reception desk operations to ensure consistent coverage during business hours * Greet and assist customers, vendors, and visitors in a professional and efficient manner * Answer and direct ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Wisconsin?

The most popular types of Reception jobs in Wisconsin are:

What cities in Wisconsin are hiring for Reception Assistant jobs?

Cities in Wisconsin with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Wegner CPAs

Baraboo, WI • On-site

Full-time

Posted 6 days ago

Job description

Position Mission: The Executive Assistant is responsible for making clientele feel welcomed and comfortable. Greeting clients cheerfully and with enthusiasm, making them "feel good" about Wegner from the moment they enter or phone the firm. The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties.How will you achieve this mission? Communicate and handle incoming and outgoing electronic communications on behalf of the Partner.Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.Maintain sponsorship spreadsheet.Assist Partner with preparation of presentation materials.Create, review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.Arrange travel schedule and reservations for Partner as needed.Calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings.Actively practice 5-Star customer service to internal and external customers. Immediately greet all internal and external clients in a warm, friendly and professional manner as they enter the lobby. Offer beverages and our coat closet to guests. Maintain positive client relationships.Answer phones, ideally in three rings or less, with attentiveness and a smile in your voice.Retrieve and route all voicemail accumulated after hours.Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen, etc.) when not assisting clients.Complete tax return assembly process daily based on need (significant increased levels during tax season). Financial statement report assembly (significant increased levels during tax season).Set up new clients in Practice Management, Axcess Tax and XCM.Log-in clients and create scan cover sheet as workpapers are received.What do you need to achieve this mission?4 year degree preferredThree to five years of experience directly related to the duties and responsibilities specified, preferably in a professional services firm.One to three years administrative support experience at the executive level.Ability to multi-task and remain calm in high task situations.Must be proficient with Microsoft office Suite.Must present a professional image.Demonstration of effective oral and written communication skills.Proven record of excellent interpersonal skills.Knowledge of multi-phone line operations.Demonstrated outstanding time management skills.Wegner provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.Please be aware that as part of our hiring process, Wegner CPAs participates in E-Verify. Your employment eligibility will be confirmed through the E-Verify program upon hire.
Job Posted by ApplicantPro