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Reception Assistant Jobs in Wisconsin (NOW HIRING)

Mueller Sports Medicine

Receptionist

Prairie Du Sac, WI

$14.50 - $19/hr

Coordinate with Executive Assistant to assure reception coverage is met including lunch, breaks and days off. Upon arrival make sure appropriate lights are turned on and doors unlocked. Upon ...

MUELLER SPORTS MEDICINE INC

Receptionist

Prairie Du Sac, WI · On-site

$14.50 - $19/hr

Coordinate with Executive Assistant to assure reception coverage is met including lunch, breaks and days off. * Upon arrival make sure appropriate lights are turned on and doors unlocked. Upon ...

CFS

Front Desk Receptionist

Waunakee, WI · On-site

$20 - $22/hr

Maintain an organized and presentable reception area Accounts Payable Support * Assist with invoice entry and coding * Update and maintain vendor records * Support reconciliation processes * Assist ...

City of La Crosse

Assistant Clerk

La Crosse, WI · On-site

$21.88/hr

Description The City of La Crosse is seeking to hire a full-time Assistant Clerk to become an ... The purpose of this position is to perform a wide variety of clerical, reception, and ...

Quad

Medical Assistant PRN

Lomira, WI · On-site

QuadMed is looking for a PRN Medical Assistant to join our team in Lomira, WI. Join our employer ... Front office duties including but not limited to reception, patient check-in/check-out, payment ...

Quad

Medical Assistant PRN

Lomira, WI · On-site

QuadMed is looking for a PRN Medical Assistant to join our team in Lomira, WI. Join our employer ... Front office duties including but not limited to reception, patient check-in/check-out, payment ...

Cherry Tree Dental

Dental Assistant

Chippewa Falls, WI · On-site

$17.50 - $22.75/hr

Maintain a clean, welcoming, and organized front reception area. * Assist in coordinating temporary staffing coverage as needed. * Review treatment plans with patients and explain treatment and ...

Cherry Tree Dental

Dental Assistant

Chippewa Falls, WI · On-site

$17.50 - $22.75/hr

Maintain a clean, welcoming, and organized front reception area. * Assist in coordinating temporary staffing coverage as needed. * Review treatment plans with patients and explain treatment and ...

Ascension

Dental Assistant

Milwaukee, WI · On-site

$17.75 - $23.25/hr

... * Assist with patient assessments, treatments, diagnostic radiographs, and obtaining dental ... Manage clerical tasks including reception, scheduling, data entry, and patient registration. * Keep ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Wisconsin? The most popular types of Reception jobs in Wisconsin are:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Wisconsin as of June 2026, with employment types broken down into 4% As Needed, 23% Full Time, 64% Part Time, 2% Temporary, and 7% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Receptionist

Receptionist

Mueller Sports Medicine

Prairie Du Sac, WI

$14.50 - $19/hr

Other

Posted 12 days ago

Job description

Receptionist

Corporate Headquarters - Prairie du Sac, WI 53578

Overview

Position Type Full Time Job Shift M-F; 8 am - 4:30 pm Travel Percentage Negligible Category Administrative

Description

Answers and directs incoming phone calls to the proper associates. Greets visitors.

Position Functions:

  • 90% - Reception: Accurately answer phone calls and greet visitors in a friendly, energetic, personable and professional manner. Act as first point of contact for visitors. Ensure reception desk is manned and main phone line always has coverage during normal business hours. Coordinate with Executive Assistant to assure reception coverage is met including lunch, breaks and days off. Upon arrival make sure appropriate lights are turned on and doors unlocked. Upon departure make sure appropriate lights are turned off and doors locked. Maintain reception area supplies and keep reception area organized. Assist with mail duties as assigned.
  • 10% - Administration: Reserve company vehicles and conference rooms upon request. Assist accounting department with various duties, as assigned.
  • NA - Other duties as assigned to meet the needs of the organization.

Position Functions for this position consist of all items listed under any category that make up 5% or more of the position duties. This position description is subject to change without notice.

Minimum Qualifications:

General equivalency degree (GED) or high school diploma combination of education and experience sufficient to perform the position functions of the job. Ability to understand and comply with the Mueller Quality System and current regulatory requirements. Ability to utilize a multi-line telephone system and other office equipment.

Qualifications

Required Skills:

  • Exercises judgment within broadly defined practices and policies.
  • Makes sound decisions based on analysis, discussion, experience and judgment.
  • Demonstrated team player with active participation in meetings.
  • Strong planning and project management skills.
  • Strong ability to transition efficiently from working independently to working collaboratively.
  • Anticipates emerging and future trends accurately based on broad knowledge and perspective.
  • Excellent written and verbal communication skills, with ability to communicate at all levels of the organization including with the board.
  • Develops and maintains interpersonal relationships.
  • Strong organizational and problem-solving skills, attention to detail, and the ability to balance multiple priorities.
  • Strong use of Microsoft products, including Word, Outlook and Excel, and related industry applications.
  • Responsible to appropriately protect the confidentiality, security, and integrity of the organization's systems and data as well as client data.

Physical Requirements: While performing the duties of this job, the team member is required to have ordinary ambulatory skills; ability to stand or sit, bend or stoop, and manipulate (lift, carry, move) light weights of up to 10 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate office equipment and read. The team member frequently is required to sit, reach with hands and arms, talk and hear. Position requires frequent typing.

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