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Reception Assistant Jobs in Wisconsin (NOW HIRING)

Marquette University

Administrative Assistant I

Milwaukee, WI · On-site

$17.75 - $24/hr

... Assistant I State Employment Status Full Time Position Status Regular If Limited Term (End Date of ... Oversee daily office operations • Answer and triage incoming phone calls • Manage reception ...

Marquette University

Administrative Assistant I

Milwaukee, WI · On-site

$17.75 - $24/hr

... Assistant I State Employment Status Full Time Position Status Regular If Limited Term (End Date of ... Oversee daily office operations • Answer and triage incoming phone calls • Manage reception ...

Acupuncture and Holistic Health Associates

Be Seen First

Front Desk Reception

Glendale, WI · On-site

$15.15 - $17/hr

We are seeking a reliable, detail-oriented Clinical & Front Desk Assistant to support acupuncturists and the front office. This is a hands-on, cross-trained role that moves between the treatment area ...

Refractory Service, Inc.

Administrative Assistant

Jackson, WI · On-site

$17.25 - $23.25/hr

Administrative Assistant Keep the day moving at Refractory Services, Inc. (RSI). We're seeking a ... High school diploma or equivalent. * 3 years of administrative, reception, and/or sales-support ...

Refractory Service, Inc.

Administrative Assistant

Jackson, WI · On-site

$17.25 - $23.25/hr

We're seeking a highly dependable, organized administrative assistant to support our CEO, office ... High school diploma or equivalent. * 3 years of administrative, reception, and/or sales-support ...

Refractory Service, Inc.

Administrative Assistant

Jackson, WI · On-site

$17.25 - $23.25/hr

Enter and track invoices, route expense reports, and assist accounts payable activities. * Handle ... High school diploma or equivalent. * 3 years of related administrative, reception, and/or sales ...

City of Milwaukee

HUMAN RESOURCES ASSISTANT

Milwaukee, WI

$36K - $47K/yr

Front Desk Reception Area Support: Provide immediate support to the front desk operations staff, including primary support for breaks and lunches. Assist with training and support to current and new ...

Recoveron Services

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Administration Assistant

Green Bay, WI · On-site

$18 - $22/hr

The Administration Assistant provides essential support across multiple departments by managing a ... This role ensures smooth office operations through effective scheduling, reception duties, file ...

Nakoma Golf Club Inc

Server Assistant

Madison, WI · On-site

$14/hr

Reservation taking We are seeking a skilled server assistant to join our team at Nakoma Golf Club ... reception, and reservation taking. A willingness to cross-train in other positions is a plus.

Nakoma Golf Club Inc

Server Assistant

Madison, WI · On-site

$14/hr

Reservation taking We are seeking a skilled server assistant to join our team at Nakoma Golf Club ... reception, and reservation taking. A willingness to cross-train in other positions is a plus.

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All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Wisconsin

Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Wisconsin?

The most popular types of Reception jobs in Wisconsin are:

What cities in Wisconsin are hiring for Reception Assistant jobs?

Cities in Wisconsin with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant - Front Desk

Shine Technologies Corp

Janesville, WI • On-site

$19.23 - $21.63/hr

Other

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Administrative Assistant - Front Desk Receptionist

SHINE Technologies is seeking an Administrative Assistant - Front Desk Receptionist to manage SHINE's Janesville headquarters front desk and reception area. The role greets and directs all visitors, vendors, clients and job candidates, ensures completion of visitor sign-in and security procedures, and provides administrative and clerical support to the team in compliance with applicable safety, quality and regulatory standards.

The base salary range for this position is $19.23 - $21.63 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities of the Administrative Assistant - Front Desk Receptionist:
  • Manage the HQ reception desk. Greet visitors, vendors, clients and job candidates professionally and with positivity. Accurately maintain the visitor log and route incoming calls and visitors while following controlled access procedures.
  • Answer, screen, and route incoming phone calls; take and relay accurate messages with call-back numbers.
  • Maintain a neat, organized reception area, including magazines, refreshments, and general office atmosphere; offer coffee or refreshments to visitors.
  • Provide administrative and clerical support to colleagues, including copying, scanning, filing, and data entry as requested.
  • Maintain accurate filing systems, records, and databases, both physical and electronic.
  • Manage collection of mail and outgoing shipping needs.
  • Provide meeting scheduling support for office staff and leadership.
  • Prepare and process expense reports and assist with basic invoicing or purchase orders as needed.
  • Manage announcement bulletins and employee celebrations.
  • Manage the condition of conference rooms adjoining the reception area.
  • Monitor, maintain, and order office and kitchen supplies; coordinate with vendors as needed.
  • Prep desks, welcome bags, and nametags for new employees.
  • Escort vendors as needed.
  • Assist corporate support with meetings, company events, and catering needs, keeping dietary restrictions in mind.
  • Support on-site logistics for company meetings and events.
  • Support special administrative projects and initiatives as needed.
  • Other duties as assigned.
Requirements:
  • High School Diploma or equivalent experience.
  • 2+ years of front desk, administrative, or customer service experience preferred.
  • Strong computer skills, effective communication skills, friendly and outgoing personality, organizational skills, and ability to respond to requests in an efficient and timely manner.
  • Proficient in the Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work independently with limited supervision.
  • Ability to prioritize and adapt in a fast-paced, high-visibility environment.
Working Conditions and Physical Effort:
  • Ability to use a computer, telephone and standard office equipment.
  • Ability to comply with safety and security requirements, including access-controlled areas.
  • Exposure to standard office noise and lighting conditions.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • Moderate physical activity. Requires handling of average weight objects up to 40 pounds or standing and/or walking for 2-3 hours per day.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies, LLC maintains affirmative action plans for individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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