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Reception Assistant Jobs in Wisconsin (NOW HIRING)

Illuminus

Administrative Assistant

Janesville, WI · On-site

$17.75 - $23.75/hr

Job Type Full-time Description St Elizabeth, an Illuminus Community, is seeking a detail-oriented, friendly, and customer-focused Administrative Office & Reception Assistant. This role is responsible ...

Illuminus

Administrative Assistant

Janesville, WI · On-site

$17.75 - $23.75/hr

Description St Elizabeth, an Illuminus Community, is seeking a detail-oriented, friendly, and customer-focused Administrative Office & Reception Assistant. This role is responsible for answering ...

Marquette University

Administrative Assistant I

Milwaukee, WI · On-site

$17.75 - $24/hr

... Assistant I State Employment Status Full Time Position Status Regular If Limited Term (End Date of ... Oversee daily office operations • Answer and triage incoming phone calls • Manage reception ...

AmeriVet

Veterinary Assistant

Lodi, WI · On-site

$15.75 - $19.75/hr

Part time or Full time opening for a Veterinary Technician Assistant within the Companion Animal ... medications, reception duties and monitoring hospitalized patients. We are a fast paced full ...

Amerivet

Veterinary Assistant

Lodi, WI

$15.75 - $19.75/hr

Part time or Full time opening for a Veterinary Technician Assistant within the Companion Animal ... medications, reception duties and monitoring hospitalized patients. We are a fast paced full ...

Acadia Healthcare

Administrative Assistant

Madison, WI

$18 - $24.25/hr

Administrative Assistant 8a-4:30pm Monday - Friday Why Join • Competitive compensation with ... May cover the reception desk when required. * Calendar management, schedule appointments, update ...

New

Ozaukee County

Office Assistant III

Port Washington, WI · On-site

... reception, performs data entry, reviews and transmits forms and reports, and performs other records ... Assist managers and supervisors in supplying new employees with uniforms. Schedule and attend ...

Ozaukee County

Office Assistant III

Port Washington, WI · On-site

$22.73 - $29.04/hr

... reception, performs data entry, reviews and transmits forms and reports, and performs other records ... Assist managers and supervisors in supplying new employees with uniforms. Schedule and attend ...

QuadMed Onsite Health and Wellness

Be Seen First

Medical Assistant

Janesville, WI · On-site

$17.50 - $22.50/hr

QuadMed is looking for a Medical Assistant to join our team in Janesville, WI. Join our employer ... Front office duties including but not limited to reception, patient check-in/check-out, payment ...

Madison Spring Inc

Administrative Assistant

Lodi, WI · On-site

$18 - $24.25/hr

... reception area • Provide excellent customer service in person, by phone, and via email • ... • Assist with incoming and outgoing mail and package handling • Update internal databases ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Wisconsin? The most popular types of Reception jobs in Wisconsin are:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Office Assistant - Payroll & Reception

Office Assistant - Payroll & Reception

Celestial Care

Wauwatosa, WI

$35K - $40K/yr

Part-time

Posted 15 days ago

Job description

Office Assistant - Payroll & Reception

Job Summary:

Celestial Care is seeking a highly organized and detail-oriented Office Assistant - Payroll & Reception to join our team in Wauwatosa, Wisconsin. As an Office Assistant, you will provide administrative support to our office, ensuring the smooth operation of our daily activities. This is a part-time position from 8:00 AM to 2:00 PM, requiring a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Greet all guests and manage phone calls to the right department

  • Process payroll and maintain accurate records

  • Understand and implement company policies and procedures

  • Provide administrative support to the office as needed

  • Maintain confidentiality and handle sensitive information with discretion

  • Perform various administrative tasks, such as data entry, filing, and document preparation

Requirements:

  • Associate's degree or equivalent experience

  • Minimum 1 year of experience in an administrative role

  • Strong communication and organizational skills

  • Ability to work in a fast-paced environment with multiple priorities

  • Detail-oriented and able to maintain accuracy

  • Basic computer skills, including Microsoft Office and Google Suite

  • Ability to maintain confidentiality and handle sensitive information with discretion

What We Offer:

  • Competitive salary range of $31,500 to $35,360 annually

  • Opportunity to work in a dynamic and growing company

  • Part-time schedule from 8:00 AM to 2:00 PM

  • Ability to make a meaningful impact in the lives of our clients and their families

How to Apply:

If you are a motivated and detail-oriented individual who is looking for a new challenge, please apply for this exciting opportunity. Your passion for providing exceptional service and your ability to work in a fast-paced environment will make you a valuable addition to our team.