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Virtual Reception Jobs in Wisconsin (NOW HIRING)

Robert Half

Legal Secretary

Brookfield, WI · On-site

$23 - $26/hr

... reception area. * Manage incoming calls, direct inquiries appropriately, and ensure visitors ... Coordinate conference room usage, oversee meeting calendars, and support in-person, virtual, and ...

Paradigm Oral Health

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Maintains reception area in a neat and orderly condition. * Maintains professional relationship ... Medical (including Virtual Care), Dental and Vision Coverage * Basic and Supplemental Life ...

Paradigm Oral Surgery

Scheduling Coordinator

Madison, WI · On-site

$18 - $22.75/hr

Maintains reception area in a neat and orderly condition. * Maintains professional relationship ... Medical (including Virtual Care), Dental and Vision Coverage * Basic and Supplemental Life ...

Chula Vista Resort

Sales & Catering

Wisconsin Dells, WI · On-site

$48K - $61K/yr

Host professional site visits and virtual tours tailored to the client's goals. * Confirm fit ... Corporate training (40-60 rooms over 2 nights, two breakout spaces, AV, reception). * Social ...

Chula Vista Resort

Sales & Catering

Wisconsin Dells, WI · On-site

$48K - $61K/yr

Host professional site visits and virtual tours tailored to the client's goals. * Confirm fit ... Corporate training (40-60 rooms over 2 nights, two breakout spaces, AV, reception). * Social ...

SGS U.S. Holding Inc.

Office Manager

Appleton, WI · On-site

$55K - $75K/yr

Provide support to reception and marketing team * Plan and execute social events, team-building ... Online training courses, virtual and classroom development experiences, tuition reimbursement ...

SGS

Office Manager

Appleton, WI · On-site

$55K - $75K/yr

Provide support to reception and marketing team * Plan and execute social events, team-building ... Online training courses, virtual and classroom development experiences, tuition reimbursement ...

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Virtual Reception information

What does a virtual receptionist do?

A virtual receptionist manages incoming calls, emails, and messages for a business remotely. They often use communication tools like phone systems and scheduling software to handle client inquiries, schedule appointments, and provide customer service from a remote location.

What is the difference between Virtual Reception vs Virtual Assistant?

AspectVirtual ReceptionVirtual Assistant
Primary RoleHandling incoming calls, greeting clients, managing front-desk tasks remotelyPerforming a variety of administrative tasks, including scheduling, email management, research
Skills & CertificationsExcellent communication, customer service, basic tech skillsOrganizational skills, communication, proficiency in office software
Work EnvironmentRemote, often client-facing, focused on reception dutiesRemote, versatile, supporting multiple business functions
Industry UsageCommon in customer service, hospitality, healthcareCommon across various industries like marketing, real estate, admin support

While both roles are remote and involve administrative skills, a Virtual Reception primarily manages incoming calls and front-desk tasks, focusing on customer interaction. A Virtual Assistant handles a broader range of administrative duties, supporting overall business operations. Understanding these differences helps employers and job seekers find the right fit for their needs.

What are the most commonly searched types of Reception jobs in Wisconsin?

The most popular types of Reception jobs in Wisconsin are:

Virtual Reception jobs near you
Infographic showing various Virtual Reception job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 75% Physical, 3% Hybrid, and 22% Remote job distribution.

Legal Secretary

Robert Half

Brookfield, WI • On-site

$23 - $26/hr

Temporary

This job post has expired today. Applications are no longer accepted.

Job description

We are looking for an experienced and dependable Legal Secretary to support daily office operations in Wisconsin. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-desk responsibilities with administrative coordination in a detail-oriented legal environment. The person in this role will help create a smooth office experience for visitors, attorneys, and staff while managing scheduling, communications, and document-related tasks. Success in this position requires strong organization, excellent service instincts, and the ability to handle multiple priorities with care and accuracy.
Responsibilities:
• Welcome clients, guests, and team members in a detail-oriented manner while maintaining an organized and inviting reception area.
• Manage incoming calls, direct inquiries appropriately, and ensure visitors receive timely assistance upon arrival.
• Coordinate conference room usage, oversee meeting calendars, and support in-person, virtual, and multi-office meeting arrangements.
• Prepare, revise, and proofread correspondence, reports, and other materials using Microsoft Office and firm-related systems.
• Maintain electronic and physical records by filing, retrieving, and organizing documents through document management tools.
• Assist with expense submissions, reimbursement support, and invoice processing while meeting internal deadlines.
• Monitor meeting details proactively, helping confirm room setup, technology readiness, and catering or hospitality needs.
• Respond to office and facilities-related requests under supervisor direction, including submitting work orders when needed.
• Support clerical and administrative projects such as mailings, file organization, and general office coordination tasks.
• Participate in office safety and emergency response procedures in coordination with local office leadership.• Prior administrative, receptionist, or legal support experience in an office setting that requires strong attention to detail.
• Strong calendar management skills with the ability to coordinate meetings across multiple participants and locations.
• Experience handling multi-line phone systems and directing calls accurately and courteously.
• Proficiency with Microsoft Office applications and confidence editing and proofreading business documents.
• Familiarity with document filing processes, including electronic records management and e-Filing.
• Excellent verbal and written communication skills with a consistent customer-service mindset.
• Ability to manage competing priorities, meet deadlines, and remain detail-oriented in a fast-paced environment.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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