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Reception Assistant Jobs in Florida (NOW HIRING)

GAIA USA LLC

RECEPTION MANAGER

Miami Beach, FL · On-site

J O B T I T L E RECEPTION MANAGER D E P A R T M E N T FRONT OF THE HOUSE R E P O R T S T O GENERAL ... Perform additional duties as assigned by the General Manager or Assistant General Manager. PERSONAL ...

GAIA USA LLC

RECEPTION MANAGER

Miami Beach, FL · On-site

J O B T I T L E RECEPTION MANAGER D E P A R T M E N T FRONT OF THE HOUSE R E P O R T S T O GENERAL ... Perform additional duties as assigned by the General Manager or Assistant General Manager. PERSONAL ...

WestCare

Mental Health Technician (52425)

Key West, FL · On-site

$16.75 - $22.75/hr

Complete required state and intake paperwork * Back up front office/reception. Assist with scheduling appointments, super bills/payments, answering phones. * Complete and comply with Request for ...

New

Puttshack

Host / Hostess / Reception

Miami, FL

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Dania Beach, FL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

The Risk Management Group

Office Reception

Mary Esther, FL · On-site

$16 - $18/hr

... smile and assist them as they arrive for appointments. Manage our main phone line, directing ... Maintain the neat, professional appearance of our reception area so clients feel comfortable the ...

Puttshack

Host / Hostess / Reception

Dania Beach, FL

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Dania Beach, FL · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are the most commonly searched types of Reception jobs in Florida?

The most popular types of Reception jobs in Florida are:

What cities in Florida are hiring for Reception Assistant jobs?

Cities in Florida with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Front Desk Coordinator, Miami FL

Now Hiring You, LLC

Miami, FL • On-site

$70K - $75K/yr

Full-time

Posted 14 days ago

Job description

Overview


A leading firm is seeking a polished, highly organized, and service-oriented Reception Assistant to serve as the first point of contact for our Miami headquarters. This role is ideal for an individual who takes pride in delivering an exceptional client experience, thrives in a fast-paced professional environment, and enjoys supporting a collaborative team. The Reception Assistant will work closely with the Office Manager and Executive Assistants to ensure the seamless day-to-day operation of the office while maintaining the highest standards of professionalism and discretion.

Years of Experience

2 – 5 years

Minimum Education

Bachelor’s degree preferred

 

Key Responsibilities

·      Welcome and host clients, investors, candidates, and visitors, ensuring a warm, professional, and seamless arrival experience.

·      Manage conference room bookings, meeting schedules, and guest logistics, including coordinating catering and room setup as required.

·      Answer and direct incoming telephone calls, manage general correspondence, and serve as a liaison with building management, vendors, and service providers.

·      Provide administrative support to the team, including coordinating travel arrangements, processing expense reports, scheduling meetings, and assisting with calendar management.

·      Partner closely with the Office Manager and Executive Assistants to support office operations, internal events, and other administrative initiatives.

·      Maintain reception and common areas to the highest professional standards, ensuring the office consistently reflects the firm's premium brand and culture.

·      Exercise sound judgment and maintain strict confidentiality when handling sensitive information and interacting with clients, investors, and senior executives.

·      Assist with special projects and other administrative duties as assigned.


Qualifications

·      Bachelor's degree preferred, or equivalent professional experience.

·      2–5 years of experience in a receptionist, front office, hospitality, executive support, or administrative role, preferably within financial services, professional services, or a corporate environment.

·      Exceptional interpersonal and communication skills with a polished, client-focused demeanor.

·      Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

·      High level of attention to detail, professionalism, and discretion.

·      Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

·      Ability to work independently while collaborating effectively with cross-functional teams.

·      A proactive, positive attitude with a willingness to assist wherever needed.