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Reception Assistant Jobs in California (NOW HIRING)

Leigh and Co.

Assistant Wedding Coordinator

Napa, CA

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Brown Advisory

Executive Assistant

San Francisco, CA · On-site

This role is diverse, with responsibilities that include reception coverage, executive support ... Executive Assistant Responsibilities * Coordinate communications, including taking calls ...

Mindlance

Administrative Assistant

Mountain View, CA · On-site

$21 - $28.50/hr

Administrative Assistant Location: Mountain View, CA Contract Duration: 1 year About the Role An ... Key Responsibilities Reception & Office Support Oversee the reception desk and lobby. Welcome and ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in California?

The most popular types of Reception jobs in California are:

What cities in California are hiring for Reception Assistant jobs?

Cities in California with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Medical Assistant/Front Reception Hybrid

Monterey Bay Vascular

Salinas, CA • On-site

$22 - $28/hr

Full-time

Medical, Dental

Re-posted 3 days ago

Job description

Position Description: Medical Assistant
At Monterey Bay Vascular, our physicians set the standard in providing the best patient outcomes by providing the highest quality care through our exceptional clinical and support staff. Our amazing staff are gifted and caring professionals that treat our patients just like "family". We pride ourselves in finding talented professionals that encompass hard work, positive mindset, and team centered approach to complete the full spectrum of patient care. We offer a competitive salary and comprehensive benefits package. We maintain a drug-free workplace and perform pre-employment substance abuse testing and background checks. We are proud to be an EEO/AA employer M/F/D/V.
We are seeking a qualified/certified Medical Assistant to work onsite at our Salinas and Aptos locations. The ideal candidate will have 2-3 years' experience in direct patient care in the emergency room, PACU, ICU, cath lab or equivalent experience. Additionally, a self-starter, that can work with a dynamic healthcare team. Experience in interventional radiology, dialysis, and cath lab is a plus.
The Medical Assistant will perform patient care under the supervision of an RN and/or physician. Gather and input historical patient data, monitor patient and medications during procedures, maintain prescription drug logs, and provide assistance to the clinical team during pre- and post-procedure duties. Additional duties consist of infection control coordination, safety/ environment of care responsibilities, and other clinical administrative tasks. This is a challenging, fast-pace job with Monday to Friday schedule, NO nights and possible weekend shifts. Hours are Monday - Friday, 7 am to 5 pm. Our employees enjoy a great work/life balance and a highly supportive management team.
We offer competitive pay commensurate with experience.
Excellent benefits package including the following:
  • Health, Dental

Successful completion of pre-employment screening and background check before employment.
Responsibilities and Duties:
  • Be involved in all aspects of patient care from patient check-in, discharge, and follow-up phone calls.
  • Gather patient clinical information prior to procedures including patient assessments and patient history.
  • Assist in procedure room preparation; maintain sterile techniques; assist with pre-and post-procedures including assessment of discharge.
  • Provide ongoing patient information to the surgeon and clinical team during procedures to deliver vascular surgery care to the patient including but not limited to cardiac monitoring, aldrete score, and pain status. May monitor patient vitals (HR, BP, O2Sat, EKG) during procedures (as allowed per state license).
  • Assist in post-anesthesia care unit following vascular procedures
  • Perform the duties of a surgical technologist during procedures as necessary
  • Performs administrative support activities including answering and routing calls, correspondence, filing, faxing, mailing.
  • Other duties as assigned.

Experience:
  • Medical Assistant: 2-3 years (Preferred)
  • Basic Computer Skills
  • Bilingual Spanish is a plus
  • Demonstrated superior customer service
  • Ability to adapt and learn at an excelled pace
  • Willing to train a superior candidate with commensurate experience outside of specialty

Position Requirements:
  • Current Medical Assistant Certification (CMA/NCMA/RMA)
  • State Required Certifications
  • 2 years' clinical experience in dialysis, critical care or medical/surgical
  • Basic Life Support (BLS) certification
  • Advance Cardiac Life Support (ACLS) (Preferred)
  • Monterey Bay Vascular provides equal employment opportunities (EEO) to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Monterey Bay Vascular complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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