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Virtual Reception Jobs in California (NOW HIRING)

Marqeta

Workplace Experience Specialist

Oakland, CA · On-site

$85K - $107K/yr

Cover the front desk as needed for absences, breaks, and lunches, including Envoy and virtual reception management. Garage & Building Amenities: Manage bike parking requests, parking validations and ...

Marqeta

Workplace Experience Specialist

Oakland, CA · On-site

$85K - $107K/yr

Cover the front desk as needed for absences, breaks, and lunches, including Envoy and virtual reception management. Garage & Building Amenities: Manage bike parking requests, parking validations and ...

Tempo

Reception and Office Administrator

San Diego, CA

$68K - $71K/yr

We are seeking a dynamic and resourceful Reception & Office Administrator to join our rapidly ... Coordinate meeting logistics, including room booking (virtual/physical) and required technology.

DIAMOND WELLNESS INC

Be Seen First

Reception and Sales

San Francisco, CA · On-site

$21 - $30/hr

To provide pain relief and improved quality of life for clients across the globe via in-person and virtual therapeutic services and programs. * To provide business support and education for ...

DIAMOND WELLNESS INC

Be Seen First

Reception and Sales

San Francisco, CA · On-site

$21 - $30/hr

To provide pain relief and improved quality of life for clients across the globe via in-person and virtual therapeutic services and programs. * To provide business support and education for ...

AllRight Jobs Inc

Mail Handler ARJJ/155

San Jose, CA · On-site

$24/hr

Two rounds - initial virtual interview followed by in-person interview for selected candidates ... production center, reception, hospitality, and conference room setups - Perform job duties ...

The Wonderful Company

Winery Concierge

Napa, CA · On-site

$24 - $26/hr

Guest Reception and Engagement: * Welcomes guests with a friendly and professional demeanor ... consultations * virtual mental health resources * life coaching * engaging employee community ...

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Virtual Reception information

How can I make 2000 a week working from home?

A virtual reception job can pay around $2000 per week if you have strong communication skills, experience with scheduling and customer service, and work full-time hours. Increasing earnings may involve taking on multiple clients, offering specialized services, or working for companies that pay higher rates for remote receptionists.

Is AI replacing receptionists?

AI technology is increasingly used to automate tasks traditionally performed by receptionists, such as answering calls, scheduling appointments, and providing information. However, human receptionists are still valued for their interpersonal skills, problem-solving, and personalized service, especially in complex or high-touch environments. AI can augment receptionist roles but is unlikely to fully replace them in the near future.

What is the best virtual receptionist?

The best virtual receptionist is one who provides professional, reliable, and friendly phone answering services, often using advanced call management tools and secure communication systems. They should have strong communication skills, basic technical knowledge, and the ability to handle multiple calls efficiently, often working remotely on flexible schedules.

What does a virtual receptionist do?

A virtual receptionist manages incoming calls, emails, and messages for a business remotely. They often use communication tools like phone systems and scheduling software to handle client inquiries, schedule appointments, and provide customer service from a remote location.

What is the difference between Virtual Reception vs Virtual Assistant?

AspectVirtual ReceptionVirtual Assistant
Primary RoleHandling incoming calls, greeting clients, managing front-desk tasks remotelyPerforming a variety of administrative tasks, including scheduling, email management, research
Skills & CertificationsExcellent communication, customer service, basic tech skillsOrganizational skills, communication, proficiency in office software
Work EnvironmentRemote, often client-facing, focused on reception dutiesRemote, versatile, supporting multiple business functions
Industry UsageCommon in customer service, hospitality, healthcareCommon across various industries like marketing, real estate, admin support

While both roles are remote and involve administrative skills, a Virtual Reception primarily manages incoming calls and front-desk tasks, focusing on customer interaction. A Virtual Assistant handles a broader range of administrative duties, supporting overall business operations. Understanding these differences helps employers and job seekers find the right fit for their needs.

What are the most commonly searched types of Reception jobs in California? The most popular types of Reception jobs in California are:
What cities in California are hiring for Virtual Reception jobs? Cities in California with the most Virtual Reception job openings:
Virtual Reception jobs near you
Infographic showing various Virtual Reception job openings in California as of July 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 2% Temporary, and 2% Contract. Highlights an 97% Physical, and 3% Remote job distribution.

Workplace Experience Specialist

MQ Referrals Only

Oakland, CA • On-site

$85K - $107K/yr

Full-time

Medical, Retirement

Posted 8 days ago

Job description

As a Workplace Experience Coordinator, you will be part of the team responsible for all the functional and operational aspects of Marqeta's corporate Headquarters in Oakland, CA. Core duties will range from event coordination and onsite vendor management to supporting key employee programs like emergency preparedness and accommodations. You will leverage both written and verbal communications skills to help shape employee communications and support the successful execution of Oaksites, onsite events & meetings. Alongside partners in Workplace experience and the People team, you'll help bring Marqeta's culture to life by fostering a welcoming, positive and inclusive environment.
This role must be performed on site at our Headquarters in Oakland, CA. We'd love for you to join us!
What You'll Do
Food, Beverage & Kitchen Oversight: Manage Crafty (snacks & beverages) and Cater2me (lunch) vendor operations, including weekly lunch setups, snack/beverage replenishment, and inventory at Oakland HQ. Utilize DoorDash, Instacart, and Amazon for backup needs. Track costs and review invoices for accuracy.
Event Coordination: Manage WPX operations for onsite meetings (Oaksites) and events, including planning, logistics, execution, setup, catering, happy hours, supplies, special requests, and internal communications.
Front Desk Support: Cover the front desk as needed for absences, breaks, and lunches, including Envoy and virtual reception management.
Garage & Building Amenities: Manage bike parking requests, parking validations and tracking, garage access and inquiries, EV management, and 12/F gym access.
Restroom Management: Manage restroom vendors (including Cintas restroom services), inventory, and the overall presentation. Utilize 3rd party vendors to replenish toiletries and restroom supplies and monitor condition and cleanliness.
Badging (Onboarding & Offboarding): Manage badge access and data for current and departing employees, including badge creation, expiration, report pulls, and data hygiene.
Facilities Support: Assist with space planning and WMS system updates, new workstation assignments and setup, supplies management and procurement, site aesthetics, intranet updates, light maintenance, large event logistics, and internal communications.
Shipping, Receiving & Mail: Support inbound and outbound FedEx/UPS deliveries, mail, scanning, and shipping requests including international shipments.
Business Cards: Fulfill business card requests as needed.
Accommodations: Manage the Workplace team's accommodations program and ensure OSHA and ADA compliance.
Health & Safety: Manage Cintas first aid kits and emergency supplies; maintain familiarity with fire and emergency plans.
JIRA: Triage and manage Workplace team requests via JIRA.
Employee Engagement: Manage employee inquiries and promote Marqeta values while delivering an exceptional experience for all Marqetans.
What We're Looking For
  • 2+ years in a workplace/facility coordinator and/or Workplace experience role preferred
  • Experience with managing workplace amenity programs and vendor management
  • Experience with corporate event coordination, planning and logistics
  • Ability to remain flexible and assist in cross-functional duties when required
  • Experience with G-suite and Microsoft office tools and a basic knowledge of AI
  • Strong Customer service skills with the ability to build positive relationships with authenticity at all levels of the organization
  • Strong organizational skills, attention to detail, metrics reporting and critical thinking using data and metrics to determine and drive improvements
  • Working knowledge of FedEx and UPS shipping and receiving including international
  • Ability to work on-site daily 5 days a week
  • Strong written, verbal and interpersonal communication
  • Experience designing and/or implementing programs specifically focused on corporate culture and employee engagement
  • Ability to work independently and as part of a team

Your Managers
  • Peter Schuetz - Sr. Workplace Experience Manager
  • Maija Muncy Chief of Staff

Typical Process
  • Application submission
  • Recruiter video call
  • Hiring manager interview(s)
  • Stage 2 Onsite interview(s)
  • Offer!

Compensation and Benefits
  • National: A baseline tier that applies to most of the geographic territory of the United States.
  • Premium: Slightly elevated from the National tier, and oriented toward a narrower set of higher cost-of-living areas, such as Los Angeles CA and Seattle WA
  • Premium Plus: A tier for the most expensive working areas, like the San Francisco Bay area and New York City.

Visit this page or consult with a Recruiter to determine which tier would be applicable to you.
When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary range for this position is:
  • Premium Plus:$85,600- $107,000

We also believe in recognizing the contributions of our people. That's why we award annual bonuses to eligible employees, rewarding both individual performance and the success of the entire company.
Along with monetary compensation, Marqeta offers
  • Multiple health insurance options
  • Flexible time off - take what you need
  • Retirement savings program with company contribution and after tax contributions
  • Equity in a publicly-traded company and an Employee Stock Purchase Program
  • Family-forming benefits, fertility support, and up to 20 weeks of Parental Leave
  • Free therapy sessions, financial and professional coaching, and legal advice
  • Monthly stipend to support our remote work model
  • Annual "development dollars" to support our people growth and development
  • Through Flex First, the freedom to live and work wherever you and your family thrive

Apply