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Reception Assistant Jobs in California (NOW HIRING)

San Simeon Travel

$17.75 - $22.50/hr

Join us and grow your skills in reception, administration, and guest relations, all within a close ... Assistant to be the warm, capable first impression of San Simeon Travel ~ on-site in Cambria, CA.

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Adecco

Mailroom Clerk

Los Angeles, CA

$19 - $20/hr

You will assist staff by receiving, labeling and delivering all packages/samples that come through the mail room and reception, assist in other ad hoc duties as assigned, and will work closely with ...

Adecco Colombia S.A.

Mailroom Clerk

Los Angeles, CA · On-site

$19 - $20/hr

You will assist staff by receiving, labeling and delivering all packages/samples that come through the mail room and reception, assist in other ad hoc duties as assigned, and will work closely with ...

Adecco US, Inc.

Mailroom Clerk

Los Angeles, CA · On-site

$19 - $20/hr

You will assist staff by receiving, labeling and delivering all packages/samples that come through the mail room and reception, assist in other ad hoc duties as assigned, and will work closely with ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in California?

The most popular types of Reception jobs in California are:

What cities in California are hiring for Reception Assistant jobs?

Cities in California with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant III - Radiological Sciences

UCLA Health

Manhattan Beach, CA • On-site

$30.36 - $43.89/hr

Full-time

Posted 6 days ago

UCLA Health rating

8.7

Company rating: 8.7 out of 10

Based on 137 frontline employees who took The Breakroom Quiz

6th of 898 rated healthcare providers

Job description

General Information
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Work Location: Manhattan Beach, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Saturday & Sunday, 6:30am - 6:30pm
Posted Date
08/25/2026
Salary Range: $30.36 - 43.49 Hourly
Employment Type
2 - Staff: Career
Duration
indefinite
Job #
32527
Primary Duties and Responsibilities
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As a Radiology Reception Assistant (Administrative Assistant III), you'll play an essential role in creating a positive, seamless experience for our patients from the moment they arrive. Under the direction of the Radiology Patient Support Services Supervisor, you'll provide critical administrative and patient-facing support for the Department of Radiological Sciences in a fast-paced clinical environment.
In this role, you will:
  • Welcome and register patients, ensuring a smooth and efficient arrival experience.
  • Obtain and verify clinical information needed for scheduled exams.
  • Collect and process cash, insurance, and authorization information.
  • Communicate with referring physicians and clinical teams regarding outpatient patient needs and exam-related matters.
  • Perform scheduling duties and assist with coordinating patient appointments.
  • Provide a variety of administrative support to help keep Radiology operations running efficiently.
  • Rotate between Radiology areas as needed, demonstrating flexibility and a willingness to support different teams and patient populations.

The ideal candidate is organized, adaptable, patient-focused, and comfortable managing multiple priorities in a dynamic healthcare environment. The Administrative Assistant III demonstrates strong multitasking skills, professionalism, and the ability to quickly adjust to the changing needs of Radiology while providing exceptional service to patients, families, physicians, and colleagues.
Salary Range: $30.36 - $43.89/Hourly
Job Qualifications
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Qualifications:
  1. Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
  2. Ability to establish comfortable relationships with patients and their family members.
  3. Ability to independently make decisions in the absence of superiors.
  4. Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.
  5. Strong working knowledge of personal computers and software such as EPIC, MagView, PACSCUBE CD Burner, Array Digitizer.
  6. Skill in typing with accuracy and moderate speed.
  7. Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.
  8. Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
  9. Basic organizational skills to ensure a workable efficient office including organization schedules, electronic and paper records and files.
  10. Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.
  11. Ability to handle confidentiality issues with tact and diplomacy.
  12. Ability to read and write correspondence and reports of a business nature using proper grammar, punctuation and syntax.
  13. Basic organization skills to ensure a workable, efficient office operation.
  14. Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.
  15. Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.

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About UCLA Health

Sourced by ZipRecruiter

UCLA Health, operating within the healthcare industry, is significantly recognized for its commitment to improving the health and wellbeing of people through the integration of patient care, research, and education. Located in Los Angeles, California, UCLA Health was founded and associated with the University of California, Los Angeles (UCLA) in 1955, entrenching its roots in quality healthcare service provision. Through a broad range of medical services, UCLA Health significantly stands as a cornerstone for comprehensive outpatient, inpatient, and emergency care services, specialized treatments, and wellness checks. Notable for pioneering an integrated, comprehensive medical approach, UCLA Health is consistently ranked among the top health systems in the US and world.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Los Angeles, CA, US

Year founded

1955

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