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Reception Assistant Jobs in California (NOW HIRING)

Allied Universal

Security Guard Reception

Van Nuys, CA · On-site

$23/hr

Security Guard Reception Job Locations US-CA-Van Nuys Category (Portal Searching) Security Officer ... Answer phones, assist with directions and general inquiries, and communicate with site contacts ...

Circles

Workplace Reception Concierge

San Francisco, CA · On-site

$28/hr

Manage the reception area, ensuring all guest needs are anticipated and handled with efficiency and ... Periodically inspects common area equipment to ensure good operating condition * Assist with the ...

Circles

Workplace Reception Concierge

Mountain View, CA · On-site

$28/hr

Manage the reception area, ensuring all guest needs are anticipated and handled with efficiency and ... Periodically inspects common area equipment to ensure good operating condition * Assist with the ...

Circles

Workplace Reception Concierge

Mountain View, CA · On-site

$28/hr

Manage the reception area, ensuring all guest needs are anticipated and handled with efficiency and ... Periodically inspects common area equipment to ensure good operating condition * Assist with the ...

Circles

Workplace Reception Concierge

San Francisco, CA · On-site

$28/hr

Manage the reception area, ensuring all guest needs are anticipated and handled with efficiency and ... Periodically inspects common area equipment to ensure good operating condition * Assist with the ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in California? The most popular types of Reception jobs in California are:
What cities in California are hiring for Reception Assistant jobs? Cities in California with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in California as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Administrative/Reception Volunteer

Administrative/Reception Volunteer

Claris Health

Los Angeles, CA

$18.25 - $22.25/hr

Other

Re-posted 13 days ago

Job description

Position: Administrative/Reception Volunteer

Hours: Part-time, minimum commitment of three months and at least two hours per week
Location: West LA or Lynwood Clinic
Reports To: Patient Services Director

General Description:
The administrative/reception volunteer will perform general office tasks as directed by CH staff. They will assist the clinic in administrative duties such as data entry, chart audits, inventory, research projects, etc. Reception tasks include checking patients in and out via the electronic medical record, assessing patient needs, and scheduling them with the appropriate appointment.

Qualifications:

  • Agree with and uphold the Claris Health Mission Statement, Core Values, and Policies and Procedures.

  • Possess excellent interpersonal skills, particularly the ability to work successfully with groups and organizations (both internal and external to the corporation).

  • Possess general computer skills and the ability to handle a multi-line phone system.

Responsibilities:

Administrative

  • Make copies of handouts as needed.

  • Assist in monthly chart audits.

  • Assist in organizing closets, shelves, and other related workspace.

  • Assist in research projects at the request of CH staff members.

  • Assist in office clean up: wiping down medical exam rooms, reception area, doorknobs, phones, etc.

Receptionist

  • Assess each patient's needs with a tone of warmth and compassion.

  • Provide accurate information on services provided and direct patients accordingly.

  • Retrieve all necessary information to create a new-patient file in the electronic medical record.

  • Make reminder calls for upcoming appointments.

  • Make follow-up calls: calling patients whose due dates have passed and checking on current needs.

Physical Demands:
While performing the duties of this job, the Admin/Receptionist Volunteer is regularly required to sit, stand, walk, speak, and hear. This position requires extensive computer use, so the volunteer must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The volunteer must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

Travel:
The admin/receptionist volunteer must be able to travel between locations and to attend conferences, training, and other events as required in order to acquire and maintain proficiency in fulfilling the responsibilities of the position.

Work Environment:
The Claris Health work environments are busy offices. The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions of the job.

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