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Rail Administrator Jobs (NOW HIRING)

Zephyr Rail

Project Administrator

Los Angeles, CA · On-site

$35 - $45/hr

About Zephyr Rail Zephyr Rail is an engineering design and construction management firm based in ... Job Summary As Project Administrator supporting our client, you will be the operational backbone of ...

KMM

Systems Administrator (Rail)

Lincoln, NE · On-site

The system administrator's role is to manage and tune in-house computer hardware and software systems and network connections to ensure high levels of availability and security of the supported ...

KMC

Systems Administrator (Rail)

Lincoln, NE · On-site

The system administrator's role is to manage and tune in-house computer hardware and software systems and network connections to ensure high levels of availability and security of the supported ...

Hitachi Rail

ATS & SCADA Technical Administrator

Honolulu, HI · On-site

$22.50 - $28.50/hr

Hitachi Rail is a global company focused on digital transformation and technology. They are seeking an Automatic Train Supervision (ATS) and SCADA Technical Administrator to oversee operations ...

Zephyr U A S Inc

Project Administrator

Los Angeles, CA · On-site

About Zephyr Rail Zephyr Rail is an engineering design and construction management firm based in ... Job Summary As Project Administrator supporting our client, you will be the operational backbone of ...

TrinityRail

Site Administrator, Mobile Repair

Vidor, TX · On-site

Trinity Rail is hiring a Site Mobile Repair Administrator at our Vidor, TX location. The Site Mobile Repair Administrator position is a great opportunity for a resilient, team-minded individual who ...

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How much do rail administrator jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for rail administrator in the United States is $30.35, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $38.22 per hour, depending on experience, location, and employer.

What is a rail administrator?

Rail Administrators are professionals responsible for overseeing the daily operations, coordination, and regulatory compliance of railway systems or networks. They manage administrative tasks such as scheduling, budgeting, and communication between various departments. In addition, they ensure that safety protocols and government regulations are strictly followed. Rail Administrators may work for public transit agencies, freight companies, or government bodies, playing a crucial role in maintaining efficient and safe rail services.

What are the key skills and qualifications needed to thrive as a rail administrator, and why are they important?

To thrive as a Rail Administrator, you need strong organizational skills, knowledge of railway operations, and typically a background in logistics, business administration, or transportation management. Familiarity with railway management software, scheduling platforms, and regulatory compliance tools is often required. Excellent communication, problem-solving abilities, and attention to detail are valuable soft skills in this role. These skills ensure efficient rail operations, regulatory compliance, and effective coordination among stakeholders.

What are some typical challenges faced by a rail administrator and how can they be effectively managed?

Rail Administrators often encounter challenges such as coordinating schedules across various teams, ensuring compliance with strict safety and regulatory standards, and managing real-time disruptions like delays or equipment failures. Effective management involves strong communication skills, proficiency with scheduling and logistics software, and the ability to remain calm under pressure. Collaborating closely with operations, maintenance, and safety teams helps ensure smooth rail service and rapid resolution of issues.
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Rail Administrator jobs near you
Infographic showing various Rail Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $63,118 per year, or $30.3 per hour.

Rail Freight Administrator - Temp to Hire

COLUMBIA GRAIN

Portland, OR

$60K - $68K/yr

Temporary

Medical, Dental, Life, Retirement, PTO

Posted 7 days ago

Columbia Grain rating

7.5

Company rating: 7.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

153rd of 443 rated food and drinks producers

Job description

Job Title: Rail Freight Administrator - Temp to Hire

Department: Corporate Office

Reports To: Domestic Freight Supervisor

Compensation: DOE

Organizational Background

Columbia Grain International, LLC is a global leader in the origination, processing, logistics and distribution of high-quality bulk grains, pulses, edible beans, oilseeds, and organics for domestic and worldwide export markets. We are headquartered in Portland, Oregon, and we own and operate over 50 facilities, including grain elevators and pulse processing plants across WA, ID, MT, NE, and ND.

At all levels of our organization, our employees are some of the most experienced and knowledgeable in the industry. We've spent over 40 years cultivating lasting partnerships with a wide network of producers and the local communities surrounding our facilities, which enables us to source the highest quality product and to fulfill our mission of feeding the world.

Position Description

The Rail Freight Administrator supports the Domestic Freight Supervisor through a series of daily, weekly and monthly tasks related to freight accruals, processing of freight invoices and analysis of potential demurrage claims, along with processing rail shipment documentation. The Rail Freight Administrator is a point of contact for internal and external customers, providing shipment information to accounting, bills of lading, freight invoices and secondary market trades. The Rail Freight Administrator will work with the other members of the Freight team to achieve operational goals while maintaining quality and efficiencies.

Primary Duties and Responsibilities

  • Collecting documentation from the origin for each rail shipment from the previous day and communicating to customers.
  • Checking freight rates for each rail shipment and disputing any erroneous charges.
  • Coordinating with corporate A/P and A/R shared services as needed.
  • Archiving all documentation per shipment into the company ERP.
  • Creating commodity movement orders in the company ERP to forward onto Great Falls Accounting.
  • Being the point of contact for internal and external customers who have any additional documentation/accounting needs.
  • Coordinating payment of rail freight invoices and reconciling in the company ERP.
  • Assisting in organizing payment of secondary freight/miscellaneous invoices.
  • Overseeing rail incentive submissions/payments.
  • Submitting railroad rebates.
  • Providing backup documentation for auditing purposes.
  • Tracing and billing railcars.
  • Overseeing inbound railcar logistics.
  • Other duties assigned.

Skills, Knowledge, Education and Experience

  • Three (3) years of administrative or related experience and training.
  • Highly organized with the ability to prioritize and manage multiple projects and assignments with deadlines.
  • Excellent communication skills and the ability to interact with all levels within the company, and with vendors and customers (orally and in writing).
  • Ability to write routine reports and correspondence.
  • Strong conceptual and problem-solving skills to evaluate problems and apply knowledge to identify appropriate solutions; ability to resolve issues effectively and efficiently.
  • Proficiency in Microsoft Office Suite products.
  • Accurate with numbers, calculations, etc.
  • Ability to be flexible and adaptive to successfully achieve the function of the position.
  • Good work ethic (team environment, both safe and quality), efficient and willingness to perform all required work with good attendance.
  • Ability to work all necessary hours, including off-site as necessary on nights, weekends, and holidays.

Benefits Offered

  • Comprehensive Health, Dental, and RX benefits
  • Company paid Life Insurance and Disability
  • Flexible Spending Plans
  • Employee Assistance Program
  • 401K Retirement savings plan
  • Paid Holidays, Vacation and Sick Leave

Successful completion of initial and ongoing employment screens, including but not limited to criminal background and vehicle record as required.

Columbia Grain is an Equal Opportunity Employer

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