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Quality Documentation Specialist Jobs (NOW HIRING)

Actalent

Quality Documentation Specialist

Omaha, NE

$22 - $28/hr

Quality Documentation Specialist We are seeking a meticulous Quality Documentation Specialist to ensure the highest standards of quality in raw materials and finished products. The role involves ...

New

Flex

Quality Documentation Specialist

Columbia, SC · On-site

The " Quality Documentation Specialist " will be based in Columbia, South Carolina reporting to David Bruce. What a typical day looks like: Report plans and directs activities concerned with the ...

DP World

Quality Documentation Specialist

Palmetto, GA · On-site

About DP World Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow ...

syncreon

Quality Documentation Specialist

Palmetto, GA · On-site

About DP World Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow ...

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How much do quality documentation specialist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for quality documentation specialist in the United States is $28.56, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $32.93 per hour, depending on experience, location, and employer.

What does a quality documentation specialist do?

A Quality Documentation Specialist is responsible for creating, organizing, and maintaining documents related to quality control and assurance within an organization. They ensure that all records meet regulatory and company standards, support audits, and facilitate communication between departments regarding compliance. Their role is vital in industries like pharmaceuticals, manufacturing, and healthcare, helping organizations maintain high standards and pass inspections. They often work closely with quality managers and regulatory agencies to ensure documentation is accurate and up to date.

What are the key skills and qualifications needed to thrive as a quality documentation specialist?

To thrive as a Quality Documentation Specialist, you need strong attention to detail, excellent organizational abilities, and knowledge of industry regulations, often supported by a degree in a relevant field such as life sciences or quality management. Familiarity with document management systems (DMS), quality management software, and ISO or FDA compliance standards is typically required. Superior written communication, problem-solving, and collaboration skills help ensure accuracy and consistency across documentation. These skills are crucial for maintaining regulatory compliance, supporting audits, and ensuring high-quality standards throughout organizational processes.

How does a quality documentation specialist typically collaborate with cross-functional teams to ensure compliance and document accuracy?

Quality Documentation Specialists regularly work with departments such as Quality Assurance, Regulatory Affairs, Manufacturing, and R&D to gather, review, and update essential documentation. Collaboration involves attending meetings, clarifying requirements, and ensuring that all documentation aligns with internal standards and external regulations. This role often acts as a liaison to ensure that updates or changes are communicated promptly and that all stakeholders are trained on new or revised procedures. Effective communication and attention to detail are key to maintaining compliance and supporting smooth operations across the organization.

What is the difference between Quality Documentation Specialist vs Quality Assurance Technician?

AspectQuality Documentation SpecialistQuality Assurance Technician
Primary FocusCreating, managing, and maintaining quality documentation and recordsInspecting, testing, and ensuring product quality through testing procedures
Required SkillsDocumentation skills, attention to detail, knowledge of quality standardsTesting methods, analytical skills, problem-solving
Work EnvironmentOffice, document management systems, quality departmentsManufacturing floors, labs, testing facilities
CertificationsISO standards, quality management certifications often preferredQuality control certifications, technical testing certifications

While both roles support quality objectives, the Quality Documentation Specialist primarily manages quality records and documentation, whereas the Quality Assurance Technician focuses on testing and inspecting products to ensure quality standards are met.

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Quality Documentation Specialist jobs near you
Infographic showing various Quality Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 3% Contract, and 1% Nights. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $59,398 per year, or $28.6 per hour.

Quality Documentation Specialist

Scientific Search

Malvern, PA • On-site

Other

Re-posted 25 days ago

Job description

Location: Malvern, PA
Overview
The Quality Documentation Specialist is responsible for reviewing and verifying documentation to ensure compliance with regulatory standards and internal quality control practices. The Quality Documentation Specialist will focus on maintaining accurate and organized record archives, conducting thorough reviews to ensure documentation is complete, accurate, and relevant, and supporting continuous improvement in documentation processes.
Job Function:The Quality Documentation Specialist is responsible for ensuring all documentation meets regulatory standards, internal quality guidelines, and industry best practices. The Quality Documentation Specialist will also support internal and external audits by ensuring documentation is audit-ready and compliant. Additionally, the specialist identifies and corrects documentation deficiencies, develops and improves documentation processes, and provides training to staff on document control procedures. Collaboration with cross-functional teams is essential to align documentation with organizational goals and resolve issues efficiently. The Quality Documentation Specialist also generates reports on document status, compliance issues, and process improvements, tracking key metrics to support continuous quality improvement.
Responsibilities
Utilizes independent judgment to initiate customer communication, request, review, and approve documentation. *
  • Has authority to make decisions on requesting and approving documents from suppliers as they pertain to food safety, quality, legality, or product authenticity. *
  • Serves as backup to the Quality Specialist. *
  • Reviews, approves, and prepares Certificates of Analysis (COAs) in accordance with customer and regulatory requirements. *
  • Reformats and maintains specification packages as necessary to ensure consistency and accuracy.
  • Fulfills customer document requests and uploads required documentation into customer systems (e.g., TraceGains, Safety Chain, or similar platforms). *
  • Participates in mock recalls and traceability exercises as required. *
  • Participates in department projects and process improvement initiatives; completes additional tasks as assigned.
Work Experience Requirements
  • Strong writing and organizational skills
  • Attention to detail
  • Proficiency in research and technical understanding
  • Effective communication abilities
  • Adaptability to industry changes,
  • Basic project management skills
  • A knack for problem-solving.
  • Intermediate computer skills required, with demonstrated proficiency in Microsoft Excel (e.g., data tracking, basic formulas, and reporting) and Microsoft Office Suite (Word, Outlook, PowerPoint).
Education
  • Bachelor’s degree preferred
The client offers a competitive salary package that is dependent on qualifications and experience, as well as a strong benefit package, plus participation in a company-wide bonus plan. For immediate consideration and faster response, please forward current resume to: sb@scientificsearch.com. Please include job # 19930 in subject line. Please note that all candidates applying must be a US Citizen or Permanent Resident. Client will NOT sponsor.

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