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Projects Assistant Jobs (NOW HIRING)

Dave Jones LLC

Project Assistant

Madison, WI · On-site

$22 - $25/hr

About the Role We're looking for a Project Assistant who can be a true swiss army knife -- someone ... Take on miscellaneous projects and duties across the Residential & Commercial Department * Provide ...

Dave Jones LLC

Project Assistant

Madison, WI · Hybrid

$22 - $25/hr

About the Role We're looking for a Project Assistant who can be a true swiss army knife - someone ... Take on miscellaneous projects and duties across the Residential & Commercial Department * Provide ...

Dashiell

Assistant Project Manager

Deer Park, TX · On-site

The Assistant Project Manager supports the planning, coordination, and execution of electrical ... Perform special projects and complete other duties as assigned or requested. How You Will Make an ...

Altium

Assistant Service Manager

Austin, TX · On-site

Monitor project labor productivity. * Attend project meetings if required. * Dispatch service calls and maintain/update Manboard to avoid scheduling conflicts. * Assist in the job closeout and ...

Dashiell

Assistant Project Manager

Salt Lake City, UT · On-site

With more than 60 years of experience executing large, complex projects, Dashiell specializes in ... Assistant Project Manager (APM) Job Location: 1750 W 11400 S Suite 130 South Jordan, UT 84095 ...

Dashiell

Assistant Project Manager

Austin, TX · On-site

With more than 60 years of experience executing large, complex projects, Dashiell specializes in ... Assistant Project Manager (APM) Job Location: 11501 Burnet Rd, Bldg 906, Suite 200 Austin, Tx 78758 ...

Dashiell

Assistant Project Manager

Houston, TX · On-site

With more than 60 years of experience executing large, complex projects, Dashiell specializes in ... Assistant Project Manager (APM) Job Location: 12301 Kurland Dr Houston, Tx 77034 Primary Function:

Dashiell

Assistant Project Manager

Raleigh, NC · On-site

With more than 60 years of experience executing large, complex projects, Dashiell specializes in ... Assistant Project Manager (APM) Job Location: 11000 Regency Pkwy STE 107, Cary, NC 27518 Primary ...

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Projects Assistant information

What does a projects assistant do?

A Projects Assistant supports project managers and teams by handling administrative tasks, coordinating schedules, preparing documentation, and assisting with communication among team members. They help ensure projects run smoothly by tracking progress, updating records, and managing logistics such as meetings and materials. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does a projects assistant typically collaborate with project managers and other team members?

As a Projects Assistant, you’ll regularly support project managers by coordinating schedules, preparing documentation, and assisting with communication between stakeholders. You may be responsible for maintaining project tracking systems, organizing meetings, and ensuring that team members have the resources they need. Collaboration is often dynamic, with frequent check-ins and updates, making strong organizational and interpersonal skills essential. This role offers a great opportunity to learn about project workflows and develop relationships across multiple departments.

What are the key skills and qualifications needed to thrive as a projects assistant, and why are they important?

To thrive as a Projects Assistant, you need strong organizational skills, attention to detail, and typically a degree or experience in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), Microsoft Office Suite, and sometimes basic data analysis tools is often required. Excellent communication, time management, and problem-solving abilities set standout candidates apart. These skills are crucial for efficiently supporting project managers, coordinating tasks, and ensuring project milestones are met on time.

What is the difference between Projects Assistant vs Project Coordinator?

AspectProjects AssistantProject Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, manages timelines, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationLeadership, planning, stakeholder management, problem-solving
Work EnvironmentOffice setting, administrative support rolesOffice or on-site, active project involvement
Common UsageEntry to mid-level support roles in projectsMid-level roles with more responsibility for project delivery

While both roles support project activities, a Projects Assistant primarily provides administrative and logistical support, whereas a Project Coordinator takes on more active management and coordination responsibilities to ensure project success.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Strong organizational, communication, and computer skills are important, along with experience in project management tools like Microsoft Office or project tracking software. Gaining experience through internships or entry-level positions can also improve job prospects.

How much is a projects assistant paid?

The salary of a projects assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is a projects assistant a good entry level job?

A projects assistant role is often suitable as an entry-level job, providing opportunities to develop skills in project coordination, communication, and organization. It typically requires basic administrative skills and familiarity with project management tools, making it accessible for those starting their careers in project support or administration.
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Projects Assistant jobs near you
Infographic showing various Projects Assistant job openings in the United States as of August 2026, with employment types broken down into 89% Full Time, 8% Part Time, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Executive Assistant / Special Projects Director

Los Angeles, CA • On-site

Tallis
See more jobs at Tallisexternal

$65K - $85K/yr

Other

Re-posted yesterday

Job description

Executive Assistant / Special Projects Director

Location: Sherman Oaks (In Office)

Salary: $65,000 - $85,000

Tallis Corp is looking for an Executive Assistant to support the COO and Corporate Partners. The Executive Assistant provides high-level administrative and project support to the COO and Partners overseeing seven skilled nursing facilities. This role is critical in ensuring efficient operations, timely completion of special projects, and accurate submission of regulatory documents to county and state agencies. The ideal candidate is highly organized, detail-oriented, and experienced in handling sensitive information in a healthcare environment.

Special Projects
  • Assist in planning, coordinating, and executing special projects across all seven skilled nursing facilities
  • Track project timelines, deliverables, and outcomes to ensure deadlines are met
  • Conduct research, compile data, and prepare summaries to support decision-making
  • Follow up with stakeholders to ensure completion of assigned initiatives
Regulatory & Compliance Support
  • Prepare and submit required documentation to county and state agencies in a timely and accurate manner
  • Maintain organized records of all submissions, licenses, permits, and compliance-related documents
  • Monitor deadlines for regulatory filings and proactively ensure all requirements are met
  • Coordinate with facility leadership to gather necessary documentation for submissions
Operational Coordination
  • Support communication and coordination among multiple facility locations
  • Assist with implementing operational improvements and system-wide initiatives
  • Maintain confidentiality of sensitive business, employee, and patient information
Qualifications
  • 2-3 years of experience in an executive assistant or project coordination role, preferably in healthcare or skilled nursing
  • Familiarity with healthcare regulations, compliance processes, or government submissions is highly desirable
  • Strong organizational, time management, and multitasking skills
  • Excellent written and verbal communication abilities
  • High level of discretion and professionalism
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

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