Project Development Assistant Jobs in Florida (NOW HIRING)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be based in our Fort Lauderdale office or Miami, West Palm, Jacksonville, Orlando.

General Description:

The Practice Development Assistant provides business development and marketing support to the firm's Marketing Department and assigned Section/Practice Group. This role will assist with event management, marketing projects, preparation of practice development and collateral materials, updating and keeping current the firm's attorney biographies and other related practice development information. Assists with internal and external communications, publications, and surveys.

Key Responsibilities and Essential Job Functions:

• Schedule, coordinate, and support events, client meetings, and receptions, including developing program materials, managing logistics, providing day-of support, and handling post-event follow-up.
• Provide assistance with marketing and business development initiatives by helping build visibility and engagement with major legal networks and strategic partner firms, as delegated.
• Track and manage inbound and outbound referrals, ensuring accurate documentation, timely follow-up, and reporting on outcomes.
• Conduct basic research on industries, prospective clients, firm experience, and competitors to support business development initiatives.
• Assist with preparation of marketing materials, presentations, and collateral supporting business development efforts.
• Maintain databases, calendars, and tracking systems related to initiatives, events, and relationships
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.
  

Required Skills:

• Exceptional written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and colleagues.
• Strong organizational, time management, and project management skills, including the ability to manage multiple priorities and deadlines simultaneously.
• Excellent writing, editing, and proofreading skills, with strong attention to detail.
• Proficiency in core administrative and office functions, including scheduling, database management, and document preparation.
• Ability to thrive in a fast-paced, deadline-driven environment while coordinating competing tasks and stakeholder demands.
• Demonstrated experience managing complex projects, including large-scale conferences, events, and multi-party initiatives.
• Strong work ethic with a high level of accountability and commitment to delivering high-quality outcomes.
• Proven adaptability and flexibility in responding to shifting priorities and evolving business needs.
• Collaborative mindset with the ability to work independently and as part of a team.
• High level of professionalism, discretion, and judgment when handling confidential information.
• Knowledge of or ability to learn Microsoft Office Suite, or Microsoft 365.
  

Required Qualifications & Education:

• Bachelor's degree in related discipline
• 3-5 years of experience in administrative, marketing, or professional services support roles
  

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.