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Documentation Project Manager Jobs in Florida (NOW HIRING)

Olgoonik Corporation

Project Manager

Tampa, FL · On-site

Develop and maintain project documentation, project charters, schedules, and executive-level status updates for PMO review. Supervisory Responsibilities: * The Project Manager is responsible for ...

Apex Informatics

Project Manager

Tallahassee, FL · On-site

Document project status, issues, risks, assumptions, and decisions. * Manage project documentation repository. * Attend, facilitate, and present at project meetings. * Collaborate with project team ...

HFS Company

Project Manager- Tampa, FL

Tampa, FL · On-site

$140K - $165K/yr

... documenting project meetings, managing project records, and providing recommendations that help the Government minimize delays, resolve issues, and maintain project progress.The PM provides ...

Stage Proaudio Corp

Project Manager

Miami, FL · On-site

$45K/yr

Document project progress and closeout documentation * Ensure compliance with safety and technical standards Qualifications: * 3+ years of experience managing AV, smart home, or low-voltage projects

Kavaliro

IT Project Manager

Orlando, FL · On-site

$91K - $108K/yr

Maintain documentation, project reports, and compliance with healthcare standards. Required Skills & Experience: * 3+ years of experience as a Project Manager (Intermediate or Senior level). * Proven ...

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Documentation Project Manager information

What does a documentation project manager do?

A Documentation Project Manager oversees the planning, creation, and maintenance of technical or business documentation within an organization. They coordinate teams of writers, set project timelines, ensure quality standards, and manage resources to deliver clear and accurate documents. Their role often involves collaborating with subject matter experts, tracking project progress, and implementing documentation best practices to meet organizational goals.

What are the key skills and qualifications needed to thrive as a documentation project manager?

To thrive as a Documentation Project Manager, you need strong project management skills, attention to detail, and a background in technical writing, often supported by a relevant degree and project management certification (such as PMP or Prince2). Familiarity with documentation tools like Confluence, MadCap Flare, or Microsoft SharePoint, as well as version control systems, is typically required. Exceptional communication, leadership, and organizational abilities help you coordinate teams and manage stakeholder expectations. These skills ensure documentation projects are completed efficiently, accurately, and aligned with organizational standards.

How does a documentation project manager typically collaborate with technical writers and subject matter experts during a project?

A Documentation Project Manager works closely with technical writers and subject matter experts (SMEs) by coordinating project timelines, clarifying documentation requirements, and facilitating regular communication between all parties. They often organize kickoff meetings, set milestones, and use project management tools to ensure everyone stays aligned on deliverables. The manager also reviews drafts, provides feedback, and resolves any issues or bottlenecks that arise during the documentation process. This collaborative approach helps maintain quality and consistency across all documentation produced.

What is the difference between Documentation Project Manager vs Technical Writer?

AspectDocumentation Project ManagerTechnical Writer
Primary RoleOversees documentation projects, manages teams, and ensures timely deliveryCreates, edits, and maintains technical documents and manuals
Required SkillsProject management, leadership, communicationWriting, editing, technical knowledge
Work EnvironmentProject teams, cross-department collaborationIndividual or small team writing tasks
CertificationsPM certifications (PMP), industry-specific certificationsTechnical writing certifications (e.g., STC)

While both roles involve documentation, the Documentation Project Manager focuses on managing documentation projects and teams, ensuring deadlines are met. The Technical Writer primarily produces and maintains technical content. The roles often collaborate but differ in scope and responsibilities.

What are the responsibilities of a documentation project manager?

A documentation project manager oversees the planning, development, and delivery of technical documentation, ensuring accuracy, clarity, and consistency. They coordinate with technical writers, subject matter experts, and stakeholders, manage project timelines, and often use tools like content management systems to track progress and revisions.

What are popular job titles related to Documentation Project Manager jobs in Florida?

For Documentation Project Manager jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Documentation Project Manager jobs in Florida look for?

The top searched job categories for Documentation Project Manager jobs in Florida are:

What cities in Florida are hiring for Documentation Project Manager jobs?

Cities in Florida with the most Documentation Project Manager job openings:

Documentation Project Manager jobs near you

Senior Project Manager (PMP)

Influx Infosys

Tallahassee, FL • On-site

$110 - $150/hr

Other

Posted 2 days ago

New

Job description

Influxinfosys Senior Project Manager (PMP) Tallahassee, FL·Contractor Company website

We are seeking an experienced Project Manager (PMP Certified) to lead a mission-critical modernization initiative for the Florida Department of Law Enforcement (FDLE). This role will oversee the replacement of the legacy AIMS system with a modern, cloud-based Records Management System (RMS) that supports more than 900 statewide users. The successful candidate will manage project planning, stakeholder engagement, vendor coordination, risk management, implementation, and overall project delivery while ensuring compliance with the State of Florida's project management standards.

DescriptionPosition Overview

We are seeking an experienced Project Manager (PMP Certified) to lead a mission-critical modernization initiative for the Florida Department of Law Enforcement (FDLE). This role will oversee the replacement of the legacy AIMS system with a modern, cloud-based Records Management System (RMS) that supports more than 900 statewide users.

The successful candidate will manage project planning, stakeholder engagement, vendor coordination, risk management, implementation, and overall project delivery while ensuring compliance with the State of Florida's project management standards.

Key Responsibilities
  • Serve as a key member of the project management team throughout the project lifecycle.
  • Manage project scope, schedule, budget, risks, issues, and deliverables.
  • Coordinate vendors, business stakeholders, IT teams, and executive leadership.
  • Ensure project milestones and contractual deliverables are completed on schedule.
  • Develop, maintain, and update project documentation, project plans, and implementation strategies.
  • Monitor project progress and proactively identify, assess, and mitigate risks.
  • Escalate issues that may impact project timelines or project success.
  • Facilitate project team, stakeholder, executive, and technical meetings.
  • Coordinate user acceptance testing (UAT), system integration testing (SIT), and implementation activities.
  • Support data migration, user training, cutover planning, and production deployment.
  • Prepare executive dashboards, steering committee reports, legislative status reports, and project communications.
  • Coordinate project resources across multiple workstreams.
  • Work closely with business users and technical teams to gather and validate business requirements.
  • Ensure compliance with the State of Florida's 60GG-1 Project Management and Oversight Standards.
  • Support grant documentation, budget requests, and executive reporting.
  • Perform additional project management duties as assigned.
Required Qualifications
  • Bachelor's degree in Computer Science, Information Systems, Business Administration, or a related field (or equivalent work experience).
  • Project Management Professional (PMP) Certification is required.
  • Minimum 5 years of IT experience, including 2+ years managing enterprise technology projects.
  • Experience managing cloud-based solution implementation projects.
  • Strong understanding of project management methodologies and best practices.
  • Experience managing multiple stakeholders, vendors, and cross-functional teams.
  • Strong analytical, organizational, and problem-solving skills.
  • Experience with Microsoft Office Suite, including Microsoft Project.
  • Ability to create and maintain:
    • Project schedules
    • Work Breakdown Structures (WBS)
    • Risk and issue logs
    • Project documentation
    • Executive status reports
  • Experience facilitating meetings and documenting project decisions.
  • Excellent written and verbal communication skills with technical and non-technical audiences.
  • Proven ability to deliver projects on schedule and within scope.
Preferred Qualifications
  • Experience with criminal justice, public safety, or law enforcement technology projects.
  • Experience replacing legacy enterprise applications.
  • Experience implementing cloud-based Records Management Systems (RMS).
  • Experience with data migration, change management, and organizational readiness.
  • Experience presenting project updates to executive leadership, steering committees, and legislative stakeholders.
  • Strong collaboration and leadership skills with the ability to foster a positive, innovative, and team-oriented work environment.
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