Project Administrative Assistant Jobs in Springfield, MA

CT - Drapelick Center - Bloomfield, CT 06002

Salary Range $19.75 - $19.75 Hourly Position Type Full Time Job Shift First Shift Education Level Bachelors Degree Travel Percentage Up to 25%

Title: Administrative Assistant, Drapelick Center, Bloomfield, CT

Schedule: Monday-Friday 8:00am to 4:00pm Starting Wage: $19.75/hr

Make a Real Impact in Your Community!

Are you passionate about helping individuals overcome substance abuse and reclaim their lives? At Community Solutions, Inc. (CSI) , we believe in second chances and providing the support people need to succeed. For over 60 years, we've been a pioneer in community-based services, transforming lives through innovative programs for individuals involved in the child welfare, juvenile justice, or criminal justice systems.

CSI is in need of a passionate Administrative Assistant for our Drapelick Center program located in Bloomfield, CT . The program is an adult residential facility that administers assessments, monitors clients' compliance with service plan goals, and involves clients in services that address their criminogenic tendencies. The Administrative Assistant will be responsible for assisting the Program Director in administrative matters and supports the program by managing the program's calendar and completing office management functions.

Why Work with Us?

• Life-Changing Work: Help individuals on parole rebuild their lives and contribute to their communities in meaningful ways.
• Trauma-Informed Approach: CSI is committed to understanding and addressing trauma. You'll receive ongoing training to ensure you can support clients with care and compassion.
• Collaborative Environment: Work closely with the Program Director, Clinicians, and external stakeholders in a supportive, team-oriented setting.
• Growth Opportunities: Expand your expertise with training, certification, and professional development options in a growing organization.

What You'll Do:

• Provide overall administrative support to the staff of CSI's Drapelick Center location, including, but not limited to: incoming calls, receiving and responding to emails, faxes, incoming and outgoing mail, and electronic meeting scheduling.
• Set up and maintain main office.
• Set up and maintain files and ensure compliance with Agency policy regarding confidential information.
• Computerize/input data and program and client information as received, and complete reports.
• Assist with scheduling related to staffing, clients, activities, funder requests, and facilities work.
• Participate in the administration, collection, data input, and reporting related to WAI surveys
• Submit and update electronic documentation into CSI and CSSD data collection systems as required or requested
• Research and compile information related to pricing of office supplies, printing, posting and office equipment
• Maintain an inventory of office and program supplies, and order/receive as needed
• Assist managers with weekly, monthly, quarterly reporting as assigned
• Assist managers with various projects such as proposals, proposal writing, grant requests, and new initiatives
• Provide coverage of front desk duties
• Register for and attend all required trainings and refreshers
• Serve as a role model to clients and staff by modeling pro-social behaviors
• Maintain a working knowledge of, and abide by, CSI's programs, policies and procedures
• Maintain and keep inventory of all keys
• Perform other duties as assigned by a supervisor.

Starting Salary: $ 19.75 /hour

Shift Information: Monday-Friday 8:00am to 4:00pm

About CSI:

Community Solutions Inc. (CSI) is a nonprofit organization that promotes the responsible citizenship, accountability, and well-being of individuals and families involved, or at risk of involvement, in the child welfare, juvenile justice, or criminal justice system. Since CSIs founding in 1962, it has been a pioneer in the community-based service. We have been delivering supervision, treatment, and comprehensive individualized services to help clients interact more effectively in their communities and become productive citizens. Using this plan we built the first ever halfway house in New England which has now been replicated and grown to almost 50 programs in 9 states. For over 50 years, CSI has been building upon its successful foundations and has been expanding its services to serve thousands of adults, youth, and families each year.

CSI understands clients and staff have been impacted by trauma. CSI is becoming a trauma-informed organization by hiring individuals with existing experience in trauma-informed practices as well as supporting ongoing staff development with trauma-informed practices. This will include learning to recognize symptoms of trauma and how to respond, through training starting at orientation and throughout their career at CSI. CSI is committed to systematically evaluating the integration of the trauma-informed values of safety, trustworthiness, choice, collaboration, and empowerment at all levels of the organization's policies, procedures, and structures to guard against the possibility of re-traumatization.

• A Bachelors Degree plus one year of Administrative experience. Education may be substituted with relevant experience on a one year for one year basis.
• Must have experience with Microsoft Word, Excel, Access, Windows, and Outlook.

BENEFITS:

CSI offers great benefits which include:

• Two (2) weeks vacation accrued within the first year, bumped to three (3) weeks accrual after 1 year of service.
• Sick time (7 days accrual basis), floating holiday time (4 days/year).
• Medical and Dental plans.
• Voluntary plan options for: Vision, FSA, voluntary STD, Accident, Hospital, Life insurance and AD&D.
• 401(k) Retirement savings plan with automatic enrollment and a company match of 100% up to 4% of your contribution.
• Tuition reimbursement after 1 year service.
• Ongoing training.

CSI is an Equal Opportunity Employer M/F/Disability/Vet. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.