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Project Administrative Assistant Jobs in Rochester, NY

Zirtual

Remote Virtual Executive Assistant

Rochester, NY

$1.5K - $3.8K/mo

... Administrative Support * Prepare documents, presentations, and reports * Handle data entry, file organization, and record maintenance * Assist with project coordination and task tracking Travel ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Position Summary The Communications Office Assistant provides administrative and communication ... Support special projects and administrative initiatives as assigned. Qualifications * Associate ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Rochester, NY

Project Administrative Assistant information

See Rochester, NY salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for project administrative assistant in Rochester, NY is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are popular job titles related to Project Administrative Assistant jobs in Rochester, NY?

For Project Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Project Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Project Administrative Assistant jobs?

Cities near Rochester, NY with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $48,511 per year, or $23.3 per hour.

Administrative Support Specialist

Center for Youth Services

Rochester, NY • On-site

Full-time

Posted 18 days ago

Job description

OVERVIEW:

This is a full-time position, 35 hours per week. The hours are Monday – Friday, 10 am – 6 pm.

The Administrative Support Specialist provides administrative and clerical support across multiple departments. This role plays a key part in keeping daily operations running smoothly by filling in where needed, supporting the Executive Director, Board of Directors, fund development, special events, volunteer activities, and program teams. The ideal candidate is organized, detail-oriented, and comfortable juggling a variety of tasks and priorities.

Key Responsibilities

General Administrative Support

  • Provide clerical and administrative assistance to Executive Director, Board of Directors and other department/directors as needed
  • Assist with managing in-kind donations and relationships with external sources
  • Perform data entry, file management (electronic and paper), copying, and document preparation

Fund Development & Special Events Support

  • Assist with data entry and database management related to donors and event participants
  • Support logistics and administrative prep for special events
  • Help ensure timely donor acknowledgments and record-keeping

Reception & Front Desk Coverage

  • Serve as backup to the receptionist for 1–2 hours daily, or more as needed
  • Greet visitors, answer and direct phone calls, receive deliveries, and maintain a welcoming front office environment

Cross-Departmental Assistance

  • Fill in as needed across departments for general clerical tasks
  • Provide administrative support during peak periods, staff absences, or special projects

Other Duties as Assigned

  • Assist with maintaining office supplies and organization
  • Perform other administrative tasks to help ensure smooth operation of programs and office functions as assigned

QUALIFICATIONS:

  • High school diploma or equivalent required; associate degree or administrative training a plus
  • 1–2 years of administrative or office support experience
  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook); experience with donor or CRM databases a plus
  • Excellent attention to detail and organizational skills
  • Ability to work independently and prioritize multiple tasks
  • Strong interpersonal and communication skills
  • Ability to handle confidential information with integrity.
  • Must have access to a vehicle and telephone and possess a valid Driver's license with a driving record acceptable to agency insurance carrier. In addition, must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage.

PHYSICAL REQUIREMENTS:

Prolonged periods sitting at a desk and working on a computer and visual acuity to read a computer screen and written documents. Occasional lifting of boxes or supplies (up to 25 lbs). May require occasional evening or weekend hours for special events

COMPUTER SKILLS:

Must be proficient in Microsoft Office Suite.

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