ZipRecruiter

Log In

1

Project Administrator Jobs in Rochester, NY (NOW HIRING)

Livingston County

Deputy County Administrator

Geneseo, NY · On-site

$155K - $175K/yr

Monitors, evaluates, and projects actual performance against budget and reports material variations and recommends financial management changes; Assists the County Administrator in working with ...

NVR Inc

Production Administrator

Pittsford, NY

$50K - $70K/yr

Daily communication with internal project management staff and division management team * Maintain ... Production Administrator Salary: $50,000 - $70,000 Employment Type: Full-Time

Ametek

IT Systems Administrator

Rochester, NY · On-site

We are seeking an IT System Administrator for our Navitar business segment. Navitar designs ... Strong problem-solving and project management skills. * Relevant certifications (e.g., Microsoft ...

next page

Showing results 1-20

All JobsProject Administrator JobsProject Administrator Jobs in Rochester, NY

Project Administrator information

See Rochester, NY salary details

$14

$28

$51

How much do project administrator jobs pay per hour?

As of Jul 10, 2026, the average hourly pay for project administrator in Rochester, NY is $28.57, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are popular job titles related to Project Administrator jobs in Rochester, NY? For Project Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Rochester, NY look for? The top searched job categories for Project Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Project Administrator jobs? Cities near Rochester, NY with the most Project Administrator job openings:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $59,427 per year, or $28.6 per hour.
Project Support (Rochester, NY)

Project Support (Rochester, NY)

LaBella Associates

Rochester, NY • On-site

$40K - $65K/yr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 6 days ago

LaBella Associates rating

7.8

Company rating: 7.8 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

175th of 359 rated engineering

Job description

We are currently hiring a Project Support in our Program Management Services Division, based out of our client's office in Rochester, NY. The position will be in office 5 days per week.
The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.
Salary Range: $40,000- $65,000
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Responsibilities
This Project Support will assist the Project Manager by handling key administrative and technical tasks, including SAP task-based routing, purchase requests, purchase orders and provide general support to different project and programs. The day-to-day responsibilities of this resource include:
  • Analytical Assignments - Perform a wide range of analyst tasks and resolve recurring issues independently with minimal supervision.
  • Data Parsing & Reporting - Parse data and present it in clear, meaningful formats for leadership review.
  • Financial & Budget Analysis - Analyze project financials, budgets, and cost trends.
  • Proactive Support - Anticipate upcoming responsibilities or needs and take initiative appropriately.
  • SAP Utilization -
    • Prepare purchase requests and purchase orders
    • Troubleshoot and resolve system errors with strong attention to detail
    • Process receipts, accruals, and invoices as part of the purchasing workflow
    • Create Work Orders

Requirements
  • Two-Year Degree in Business related field
  • 1 year experience in construction and project management
  • Excel, Microsoft, and PowerPoint Expertise. (Microsoft Excel utilization of pivot tables, v look up, algorithms, and excel other functions).
  • SAP experience preferred

Benefits
Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
  • Flexible Work Schedule
  • Health/Dental Insurance
  • 401k Plan with Employer Match
  • Short & Long Term Disability
  • Profit Sharing
  • Paid Time Off
  • Leadership Development Program
  • Fitness Reimbursement
  • Tuition Reimbursement
  • Referral Bonus Program
  • Wellness Program
  • Team Building Events
  • Community Service Events

    • Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
    • Flexible Work Schedule
    • Health/Dental Insurance
    • 401k Plan with Employer Match
    • Paid Parental Leave
    • Short & Long Term Disability
    • Profit Sharing
    • Paid Time Off
    • Leadership Development Program
    • Fitness Reimbursement
    • Tuition Reimbursement
    • Referral Bonus Program
    • Wellness Program
    • Team Building Events
    • Community Service Events

    LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
    LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.

What LaBella Associates employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply