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Project Administrator Jobs in Rochester, NY (NOW HIRING)

Livingston County

Deputy County Administrator

Geneseo, NY · On-site

$155K - $175K/yr

Monitors, evaluates, and projects actual performance against budget and reports material variations and recommends financial management changes; Assists the County Administrator in working with ...

United Striping Company Inc

Be Seen First

Office Administrator

Rochester, NY · On-site

$21 - $23/hr

The Office Administrator position is responsible for front office activities, including the ... projects as assigned. Must be highly organized and proactive. * Manages the reception area to ...

New

United Striping Company Inc

Be Seen First

Office Administrator

Rochester, NY · On-site

$21 - $23/hr

The Office Administrator position is responsible for front office activities, including the ... projects as assigned. Must be highly organized and proactive. * Manages the reception area to ...

New

Rochester Center

Assistant Administrator

Rochester, NY

$65K - $70K/yr

Rochester Center is hiring a Assistant Administrator in Rochester, NY. Centers Health Care is looking for a highly motivated individual interested in a rewarding career in long-term care. As an ...

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Project Administrator information

See Rochester, NY salary details

$14

$28

$51

How much do project administrator jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for project administrator in Rochester, NY is $28.57, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are popular job titles related to Project Administrator jobs in Rochester, NY? For Project Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Rochester, NY look for? The top searched job categories for Project Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Project Administrator jobs? Cities near Rochester, NY with the most Project Administrator job openings:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $59,427 per year, or $28.6 per hour.

Research Administrator II

University of Rochester

Rochester, NY • On-site

$70K - $105K/yr

Full-time

Posted 25 days ago

University Of Rochester rating

8.3

Company rating: 8.3 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

123rd of 613 rated colleges and universities

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
220 Hutchison Rd, Rochester, New York, United States of America, 14620
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
200050 Ofc for Research & Project Admin
Work Shift:
UR - Day (United States of America)
Range:
UR URG 112
Compensation Range:
$70,600.00 - $105,800.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
To perform independently a wide range of administrative tasks in ORPA's primary functional areas. Responsibilities include reviewing proposals for consistency with University and sponsor policies, negotiating sponsored program agreements, and providing assistance to those who apply for and receive external support. Demonstrates a working knowledge and technical expertise of University and sponsors' policies and procedures. Holds signature authority for assistance awards, sub-recipient awards and University proposals up to $750,000 per year.
ESSENTIAL FUNCTIONS
  • Reviews and submits the complete range of funding proposals to public and private sponsors, including complex RFP's in support of federal contracts. Ensures that all proposals conform to University and sponsor policies, and provides guidance to University applicants.
  • Independently negotiates contracts and grant terms and conditions to conform to University policies and business practices. Assumes responsibility for performing activities on all contracts and grants supported by a wide range of public or private sponsors. Applies a variety of policies and regulations to unique situations, articulates approaches to complex situations and provides guidance to the University community on the administration of awards.
  • Maintains responsibility for tasks to be performed by setting priorities and analyzing proposals and awards. Advises other subordinates or peer staff on sponsored program issues and about the priority of work to be done. Provides guidance to ORPA staff with respect to account establishment, proposal and award input and internal notice of award requirements. May be delegated to review work of entry-level research administrators.
  • Maintains good working relations with faculty, staff, sponsors' grant and contract officers and sub-recipient sites. Maintains good working relations with all University offices involved in sponsored funding, including UR Ventures, Office of Research Accounting and Costing Standards, Research Subjects Review Board, Research Privacy Officers, Office of Clinical Research, University Audit and Office of Counsel.
  • Writes, negotiates, authorizes, and administers lower-tier sub-recipient award documents according to University and sponsor policies, including the Federal Demonstration Partnership terms and conditions.
  • Utilizes, and maintains expertise in, the University's Integrated Online Research Administration System (IORA) in order to process proposals, negotiate awards, Maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff.
  • Provides guidance to assigned University departments on post-award issues, such as allowability of costs, rebudgeting requests to sponsors, requesting and approving no-cost extensions, and overall program management.
  • As assigned, assumes responsibility for special projects and studies. Develops or coordinates the development of major portions of University-wide policy, educational programs and represents ORPA at policy level meetings. Performs other related duties, including the presentation of seminars and instruction of sponsor and federal requirements and regulations, University policies and procedures and sponsored program compliance.
  • Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. Participates in professional meeting sessions or workshops as resources and time permit.

MINIMUM EDUCATION & EXPERIENCE
  • Bachelor's degree and 4 years of research administrative experience required
  • Training in an administrative area (e.g., Management, Accounting, Finance, Law, or Public Policy) preferred
  • Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES
  • Problem solving, communication and organizational skills, ability to prioritize workload, hard drive and software computer skills, budgeting knowledge required

LICENSES AND CERTIFICATIONS
  • Continuous Learning for Administrators of Sponsored Programs Certification (CLASP) upon hire required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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