Project Administrator Jobs in Rochester, NY (NOW HIRING)

About Us

We offer a broad spectrum of commercial and residential HVAC and facilities services, from rooftop to foundation and everything in between. In addition to HVAC repairs and maintenance, our portfolio of facilities services includes on-site personnel for building management operations and maintenance.

Job Summary

About Us: EMCOR Services Betlem has been in the facilities management and mechanical contracting business for over 100 years, maintaining facilities, designing, building, and servicing HVAC, refrigeration, controls, ductwork, and piping systems for new construction, renovation, and retrofit projects.

We are seeking a Project Manager who will lead all Mechanical Systems aspects of a construction project, including scoping and evaluating subcontractors, reviewing shop drawings and design drawings, Mechanical Systems coordination, coordinating field activities, assisting in the development of the Mechanical Systems, and managing subcontractors. You will also guide the Mechanical Systems portion of projects to successful completion, while producing top quality Mechanical Systems results.

Who you are

Others consider you a natural leader, and you're able to seamlessly switch between leading and managing a team, and interacting effectively with senior executives. You're a pro at communicating on the page and in person, and you're great at building relationships. This comes in handy when you flex your expert negotiating skills, which have a real influence on others. Managing multiple projects under time constraints is no problem for you. Your strong analytical and decision-making skills are a key part of your success, and overall, you're highly committed to operational excellence.

Essential Duties & Responsibilities

What you'll do

• Oversee site work for Design/Build electrical, HVAC, controls, plumbing, and lighting.
• Ensure appropriate design/construction coordination is completed
• Manage quality control program for Mechanical Systems.
• Develop project schedules
• Oversee and coordinate activities leading up to and including demolition, installation, commissioning, and certification of Mechanical Systems.
• Ensure all job safety requirements are coordinated properly and being followed by site personnel
• Interview and assist with selection of sub-contractors for each project.
• Responsible for day to day management of Mechanical Systems (as noted above) sub-contractors.
• Review and approve Mechanical Systems monthly requisitions and change orders.
• Conduct site walks to ensure work is progressing according to schedule, including schedule updates.
• Communicate with personal to ensure coordination is on track with schedule.
• Work with the design team to develop successful solutions to coordination items.
• Responsible for the review all Mechanical Systems submittals and coordinate equipment and material purchases
• Coordinate major tooling and rentals required for projects.
• Identify and manage problems found before, during and after construction of the project.
• Provide job cost analysis including labor hours forecasting and planning, job cost forecasting and re-forecasting on a monthly basis.
• Work with contract administrator to ensure all bonding, insure, DBE requirements, progress billings and project documentation is correct and submitted on a timely basis.
• Obtain all documentation from inspections and testing.
• Oversee the Mechanical Systems contractors as well as the commissioning.
• Coordinate/work with any Owner third party contractors or testing agencies.
• Obtain all mechanical close out documentation; as builts, attic stock and O&Ms.
• Coordinate multi trade portions of the project; example - electrical and controls.
• Develop and monitor equipment delivery logs, organize submittal process for long lead items first.
• Attend weekly owner meetings, subcontractor meetings, coordination meetings, and field meetings.
• Obtain approval/sign off from any/all changes
• Develop work lists, and complete Mechanical Systems punch list
• Manage commissioning and testing requirements
• Manage closeout of Mechanical Systems related systems and contracts.
• Provide estimating support as required for change orders and new projects
• Develop post job review meetings with project team and estimating to review project successes and shortcomings.
• Coordinate owner training and turnover
• Coordinate and direct as needed all parties to successfully complete health and safety inspections
• Coordinate between trades and documents; electrical requirements for mechanical are correct. Light power match electrical drawings etc.
• Review scope of work documents including mechanical plans, specifications, client needs, design-build information, and other documents to prepare labor, material, and equipment estimates for projects.
• Attend site visits and walk through as required.

Qualifications

What you'll bring

• 5+ years' progressive experience as a Project Manager on Mechanical Systems or 10+ years experience as a foreman working on mechanical constructions projects. 
• Strong financial understanding of cost reporting, etc.
• Working knowledge of construction and project management tools and software
• 3+ years' experience managing others
• Extensive computer knowledge: Windows (Word, Excel, PowerPoint, Access), internet and e-mail
• Possession of minimum OSHA 30 hours

Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Compensation Range:   $60,000-$85,000 depending on experience and expertise

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

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Employment Type: FULL_TIME