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Construction Project Administrator Jobs in Rochester, NY

RimePro Inc

Construction Project Manager

Brighton, NY

$120K - $150K/yr

Position Overview The Construction Project Manager is responsible for leading the successful delivery of healthcare construction projects from preconstruction through completion. This role oversees ...

Page Group

Construction Project Manager

Rochester, NY · On-site

$90K - $120K/yr

The Construction Project Manager will oversee and coordinate all aspects of construction projects in the property industry, ensuring timely completion, adherence to budgets, and quality standards.

NVR Inc

Construction Project Manager

Pittsford, NY · On-site

As a Construction Project Manager at Ryan Homes , a brand of NVR, you can impact the lives of our customers while working in an environment of respect, empowerment, and professional development. In ...

Macerich

Retail Construction Project Manager

Pittsford, NY · On-site

$124K - $155K/yr

The Retail Construction Project Manager is responsible for overseeing the review and approval of tenant store designs and plans. The Retail Construction Project Manager will be responsible for a ...

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All JobsConstruction Project Administrator JobsConstruction Project Administrator Jobs in Rochester, NY

Construction Project Administrator information

See Rochester, NY salary details

$16

$29

$45

How much do construction project administrator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for construction project administrator in Rochester, NY is $29.15, according to ZipRecruiter salary data. Most workers in this role earn between $23.94 and $32.26 per hour, depending on experience, location, and employer.

What Does a Construction Project Administrator Do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What are the key skills and qualifications needed to thrive as a Construction Project Administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by Construction Project Administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

What does a Construction Project Administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.
More about Construction Project Administrator jobs
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What cities near Rochester, NY are hiring for Construction Project Administrator jobs? Cities near Rochester, NY with the most Construction Project Administrator job openings:
Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $60,624 per year, or $29.1 per hour.

Construction Project Manager

RimePro Inc

Brighton, NY

$120K - $150K/yr

Full-time

Posted 22 days ago

Job description

Position Overview

The Construction Project Manager is responsible for leading the successful delivery of healthcare construction projects from preconstruction through completion. This role oversees all aspects of project execution including budgeting, scheduling, subcontractor coordination, and client communication, ensuring projects are delivered safely, on time, and to the highest quality standards.

Projects typically include hospitals, medical office buildings, healthcare renovations, and occupied facility work, requiring strong planning, phasing, and coordination in complex, highly regulated environments. This role operates within a collaborative delivery model, partnering closely with owners, designers, and stakeholders to ensure project success.

Key Responsibilities
  • Manage healthcare construction projects from preconstruction through closeout.
  • Develop and maintain project budgets, cost tracking, and financial forecasts.
  • Create and manage project schedules, including phasing plans for occupied healthcare environments.
  • Lead subcontractor buyouts, contract negotiations, and scope coordination.
  • Oversee project documentation including RFIs, submittals, change orders, and compliance tracking.
  • Coordinate with Superintendents to ensure strong field execution, safety, and quality control.
  • Collaborate with owners, architects, engineers, and healthcare stakeholders throughout the project lifecycle.
  • Support preconstruction activities including cost estimating, value engineering, and constructability reviews.
  • Manage procurement of materials and equipment, including long-lead healthcare systems.
  • Ensure compliance with healthcare regulations, infection control protocols, and safety standards.
  • Identify project risks and implement solutions to maintain schedule, budget, and operational continuity.
  • Lead project meetings and maintain clear communication across all stakeholders.
  • Oversee project closeout including punch list completion, commissioning, and turnover.
Qualifications
  • 5–10+ years of experience as a Project Manager with a general contractor.
  • Strong experience managing healthcare construction projects (hospitals, clinics, or medical facilities).
  • Proven ability to manage projects from start to finish (full lifecycle).
  • Experience working in occupied and phased construction environments.
  • Strong understanding of construction processes, scheduling, and cost control.
  • Ability to read and interpret construction drawings, specifications, and contracts.
  • Experience coordinating with healthcare stakeholders, inspectors, and regulatory agencies.
  • Strong leadership, communication, and organizational skills.
Preferred Qualifications
  • Experience with healthcare codes and standards (e.g., OSHPD/HCAI, ICRA, or similar).
  • Familiarity with delivery methods such as Design-Build, CM at Risk, or negotiated work.
  • Proficiency with construction management tools such as Procore, Bluebeam, Primavera (P6), or similar software.
  • Bachelor’s degree in Construction Management, Engineering, or related field.