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Project Administrative Assistant Jobs in Rochester, NY

EFPR Group, LLP

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance ... Move, Delete, Update Time Entry * Assist in coordinating and tracking operational projects ...

EFPR

Be Seen First

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance ... projects and developing your skills and experience for a reputable local firm. For a list of our ...

Urgent

NY Creates

Administrative Assistant II

Rochester, NY · On-site

$23 - $26/hr

About NY Creates: NY Creates serves as a bridge for advanced electronics, leads projects that ... Position Summary, Administrative Staff Assistant II This is a great opportunity for an enthusiastic ...

FLACRA

Lead Administrative Assistant

Newark, NY · On-site

$19 - $22/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient ... Perform dictation, phone reception, typing, copying, mailing, advocacy, and special project tasks.

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Rochester, NY

Project Administrative Assistant information

See Rochester, NY salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for project administrative assistant in Rochester, NY is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What qualifications do you need to be a project administrator?

A project administrative assistant typically needs a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or related fields. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are essential. Relevant experience in administrative support or project coordination can also be beneficial.

What does a project administrative assistant do?

A project administrative assistant provides support to project teams by handling tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use tools like Microsoft Office and project management software to ensure smooth project operations and meet deadlines.

Is a project administrator an entry level job?

A project administrative assistant is often considered an entry-level position that requires basic organizational and communication skills. It typically involves supporting project managers with tasks like scheduling, documentation, and coordination, and may require familiarity with project management tools. Experience levels can vary depending on the organization and project complexity.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.
What are popular job titles related to Project Administrative Assistant jobs in Rochester, NY? For Project Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Project Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Project Administrative Assistant jobs? Cities near Rochester, NY with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,511 per year, or $23.3 per hour.
Administrative Assistant

Administrative Assistant

Coates Field Service Inc

Rochester, NY • On-site

$25/hr

Part-time

Medical, Dental, Vision, Life, PTO

Posted 10 days ago

Job description


Coates Field Service, Inc. is seeking an experienced Administrative Assistant to support the project managers. The successful candidate will be experienced in supporting project managers and able to adapt to tight deadlines in order to meet project deliverables. This is a remote, part-time position.

We are seeking a detail-oriented and organized Administrative Assistant to support project operations and daily administrative functions. This role plays a key part in ensuring smooth communication across teams, accurate documentation of project activities, and effective coordination with vendors.

Key Responsibilities

  • Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items
  • Compile and prepare weekly reports by gathering updates from project teams and summarizing key information
  • Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing
  • Maintain organized records of project documentation, reports, and communications
  • Assist with scheduling meetings, tracking deadlines, and supporting project timelines
  • Provide general administrative support to the team as needed

Qualifications

  • Associate or bachelor’s degree preferred
  • 1–3 years of administrative, project coordination, or similar experience preferred
  • Strong written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Skills & Competencies

  • Strong note-taking and documentation abilities
  • Professional communication and interpersonal skills
  • Time management and prioritization
  • Problem-solving mindset
  • Ability to work independently and as part of a team

Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us.

Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).

Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!