ZipRecruiter

Log In

1

Project Administrative Assistant Jobs in Rochester, NY

Bonadio

Administrative Assistant

Rochester, NY

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... Facilitate new client acquisition code and project set up; Perform client transfers and PIC ...

Faraci Lange LLP

Administrative Assistant

Rochester, NY · On-site

$33K - $41K/yr

... Specialist to assist with the firm's day-to-day administrative, client intake, marketing ... projects. • Provide backup support to other administrative staff as needed. • Handle ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

... projects. · Provide backup support to other administrative staff as needed. · Handle confidential client, personnel, and financial information with discretion. · Perform other duties and special ...

next page

Showing results 1-20

All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Rochester, NY

Project Administrative Assistant information

See Rochester, NY salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project administrative assistant in Rochester, NY is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in Rochester, NY?

For Project Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Project Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Project Administrative Assistant jobs?

Cities near Rochester, NY with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $48,511 per year, or $23.3 per hour.

Administrative Assistant

Leone Plumbing & Heating Inc

Rochester, NY • On-site

$22 - $25/hr

Full-time

Re-posted 2 hours ago

Job description

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing customer scheduling, coordinating service work, and handling Technician schedules to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism.

Responsibilities:

  • Perform general clerical duties such as filing, data entry, document preparation, and records management to maintain organized office operations.
  • Service Dispatching & Job Coordination

  • Workflow & Job Queue Management

  • Customer & Technician Communication

  • Project & Installation Tracking

  • CRM / Customer Management Software

  • Microsoft Excel & Reporting

  • Scheduling & Resource Allocation

  • Cost Estimating Support

  • Vendor Coordination

  • Ability to multitask

  • Documentation & Scope Management

  • Completion Reporting

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.
  • Proven experience in an administrative or office support role, demonstrating proficiency in calendar management and travel coordination.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Proficiency with standard office software such as Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications:

  • Experience working in a fast-paced professional environment.
  • Familiarity with records management systems and office equipment.
  • Ability to handle confidential information with discretion and professionalism.
  • Knowledge of project management tools or software.
  • Additional language skills or experience supporting remote or distributed teams.

Skills:

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring meetings and appointments are efficiently planned. Maintaining schedule and arranging service work require attention to detail and strong coordination skills to avoid conflicts and maximize productivity. General clerical skills and records management are used daily to keep the office organized and ensure that important documents are accessible and properly filed. Handling multi-line phone systems and travel arrangements demands excellent communication and multitasking capabilities to manage inquiries and logistics smoothly. Preferred skills like familiarity with records management systems and project management tools enhance the ability to support complex workflows and contribute to a more streamlined office environment.