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Project Administrative Assistant Jobs in Rochester, NY

Popli Design Group

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Administrative Assistant Popli Design Group (PDG), a multi-disciplined architecture/engineering ... Our extensive portfolio of successful projects has earned us a trusted reputation among our clients.

FLACRA

Administrative Assistant

Farmington, NY · On-site

$16.50 - $16.90/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient ... Perform dictation, phone reception, typing, copying, mailing, advocacy, and special project tasks.

FLACRA

Administrative Assistant

Newark, NY · On-site

$16.50 - $16.90/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient ... Perform dictation, phone reception, typing, copying, mailing, advocacy, and special project tasks.

FLACRA

Lead Administrative Assistant

Newark, NY · On-site

$19 - $22/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient ... Perform dictation, phone reception, typing, copying, mailing, advocacy, and special project tasks.

Datrose

Executive Administrative Assistant

Rochester, NY · On-site

$26.20 - $41.90/hr

Collaborate with administrative teams and university departments to support operational needs and improve workflow. * Assist with special projects and strategic initiatives as assigned by senior ...

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All JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Rochester, NY

Project Administrative Assistant information

See Rochester, NY salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for project administrative assistant in Rochester, NY is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.
What are popular job titles related to Project Administrative Assistant jobs in Rochester, NY? For Project Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Project Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Project Administrative Assistant jobs? Cities near Rochester, NY with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $48,511 per year, or $23.3 per hour.
Administrative Assistant

Administrative Assistant

Popli Design Group

Rochester, NY • On-site

$17.75 - $24/hr

Other

Posted 17 days ago

Job description

Administrative Assistant

Popli Design Group (PDG), a multi-disciplined architecture/engineering firm is seeking a responsible, experienced Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate should have excellent oral and written communication skills, expert level Word, Excel, and Outlook skills, and an ability to work with individuals at all levels of the organization, from our executive staff to our team leaders, construction inspectors, engineers, architects and, most importantly, our clients.

Experience and Education:

  • Minimum of 5-years of administrative experience required
  • Associates degree required in relevant area
  • Valid driver's license with an acceptable driving record.

Required Skills:

  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
  • Time management, and an ability to handle multiple, sometimes conflicting, priorities.
  • Willingness to learn and assist with other departments as needed.
  • Excellent proofreading skills with a keen eye for detail.
  • Ability to perform data entry accurately and efficiently.
  • Strong phone etiquette skills for effective communication with clients and professionals.
  • Prior experience in a clerical or administrative role within a professional office setting is preferred.
  • Ability to manage multiple tasks while maintaining high standards of accuracy and confidentiality.

Responsibilities:

  • Administrative Assistant and point person for office.
  • Welcome visitors, answer direct calls from the main phone line, and follow up on inquiries as needed.
  • Arranging staff meetings and scheduling appointments and conference rooms, arranging meals for meetings as needed
  • Maintaining the office calendar.
  • Scanning/copying documents.
  • Writing memos & correspondence, spreadsheets and other reports as needed.
  • Keeping track of and forwarding invoices, receipts, etc.
  • Keeping the office database and filing system up to date and organized.
  • Maintaining logs and master lists.
  • Sending, sorting and distribution of mail, UPS and FedEx packages.
  • Maintaining, ordering, and organizing office supplies.
  • Maintaining common employee areas.
  • Assist with booking travel/transportation for site visits and project accommodations.
  • Assist on special projects as needed.

Work Environment and Physical Demands:

  • Professional office environment
  • The job requires prolonged periods of sitting at a computer

About Popli Design Group (PDG):

PDG is a well-established multi-disciplinary architecture and engineering firm that has been serving clients since 1982. With four decades of experience and expertise, we have evolved from a transportation engineering firm to a comprehensive, full-service organization with seven office locations in New York State. Our extensive portfolio of successful projects has earned us a trusted reputation among our clients.

Popli Design Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.

Good faith salary range is provided, and salary package will be commensurate with experience.

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