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Project Administrative Assistant Jobs in Rochester, NY

NY Creates

Administrative Assistant II

Rochester, NY · On-site

$23 - $26/hr

About NY Creates: NY Creates serves as a bridge for advanced electronics, leads projects that ... Position Summary, Administrative Staff Assistant II This is a great opportunity for an enthusiastic ...

FLACRA

Lead Administrative Assistant

Newark, NY · On-site

$19 - $22/hr

The Outpatient Administrative Assistant provides essential support to the Manager of the Outpatient ... Perform dictation, phone reception, typing, copying, mailing, advocacy, and special project tasks.

Star Group, LP

Human Resources Assistant

Farmington, NY · On-site

$22 - $24/hr

Help organize and staff open houses and job fairs * Assist with HRIS tasks and ongoing HR projects * Provide other general administrative support for the department, including reception/front door ...

LaBella Associates

Assistant Project Manager

Rochester, NY · On-site

$60K - $90K/yr

We are currently seeking qualified candidates for consideration to fill an open Assistant Project ... monitoring, administrative, and technical support services. Salary Range: $60,000 - $90,000 The ...

LaBella Associates

Assistant Project Manager

Rochester, NY · On-site

$60K - $90K/yr

We are currently seeking qualified candidates for consideration to fill an open Assistant Project ... monitoring, administrative, and technical support services. Salary Range: $60,000 - $90,000 The ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Rochester, NY

Project Administrative Assistant information

See Rochester, NY salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for project administrative assistant in Rochester, NY is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are popular job titles related to Project Administrative Assistant jobs in Rochester, NY?

For Project Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Project Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Project Administrative Assistant jobs?

Cities near Rochester, NY with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $48,511 per year, or $23.3 per hour.

Administrative Assistant, Olathe Campus

The University of Kansas Health System

Pavilion, NY • On-site

$17 - $22.75/hr

Full-time

This job post has expired today. Applications are no longer accepted.

University Of Kansas Health System rating

7.5

Company rating: 7.5 out of 10

Based on 177 frontline employees who took The Breakroom Quiz

234th of 887 rated healthcare providers

Job description

Position Title
Administrative Assistant, Olathe Campus
Olathe Medical Pavilion A
Position Summary / Career Interest:
The Administrative Assistant provides administrative support to department Director. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.
Responsibilities and Essential Job Functions
  • Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.
  • Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
  • These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience
  • High School Graduate
  • 3 or more years of broad administrative/secretarial experience

Preferred Education and Experience
  • Bachelors Degree
  • Business Education Technical or professional training/degree

Knowledge Requirements
  • Proficiency in Microsoft Word, Excel, PowerPoint and Access required
  • Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations required

Time Type:
Full time
Job Requisition ID:
R-55051
Important information for you to know as you apply:
  • The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
  • The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link asktalentacquisition@kumc.edu.
  • Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

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About University of Kansas Health System

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Operating within the healthcare industry, The University of Kansas Health System is a renowned medical institution located in Kansas City, KS, United States. Established in 1905, this not-for-profit health system has evolved to offer an extensive range of products and services, which spans across a variety of specialist areas such as cancer care, neurology, cardiology, and organ transplants, among others. The core mission of The University of Kansas Health System is to enhance the health and wellness of individuals and communities by providing world-class healthcare services, quality education and conducting advanced research. They are also known for their unwavering commitment to academic medicine, which sets them apart from their peers.

Industry

Health care and social assistance

Company size

5,001 - 10,000 Employees

Headquarters location

Kansas City, KS, US

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