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Project Administrative Assistant Jobs in Reno, NV

Gray Construction

Administrative Assistant- Field

Reno, NV · On-site

$18 - $24.25/hr

Overview Gray Construction is looking to add an experienced Construction Administrative Assistant ... Our integrated approach allows us to deliver value at every phase of a project-from designing and ...

CBRE

Project Coordinator-Data Center

Sparks, NV · On-site

What You'll Do: * Assist Leads and Project Managers with day-to-day project administrative functions. * Maintain and monitor project plans, project schedules, timecards, work hours, budgets, and ...

McElhaney Structural Engineers

Admin Assistant

Reno, NV · On-site

$15 - $20/hr

You won't just be managing paperwork; you will be the backbone of our administrative efforts ... Maintain accurate project documentation, filing systems, and digital records. * Assist with the ...

Bombard Electric LLC

Safety Admin

Sparks, NV

$18.50 - $24.75/hr

Employees | Value | Execution | Relationships JOB SUMMARY Assist with basic office tasks such as ... Two years' experience providing administrative support. JOB RESPONSIBILITIES * Companywide Toolbox ...

Everus Communications

Safety Admin

Sparks, NV · On-site

$18.50 - $24.75/hr

Employees | Value | Execution | Relationships JOB SUMMARY Assist with basic office tasks such as ... Two years' experience providing administrative support. JOB RESPONSIBILITIES * Companywide Toolbox ...

Pride Electric, Inc.

Safety Admin

Sparks, NV · On-site

$18.50 - $24.75/hr

Employees | Value | Execution | Relationships JOB SUMMARY Assist with basic office tasks such as ... Two years' experience providing administrative support. JOB RESPONSIBILITIES * Companywide Toolbox ...

Quanta Services

Assistant Project Manager

Reno, NV · On-site

The Assistant Project Manager will participate in the planning, directing, and coordinating of high ... Interpret and explain plans and contract terms to administrative staff, workers, and clients ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Reno, NV

Project Administrative Assistant information

See Reno, NV salary details

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How much do project administrative assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for project administrative assistant in Reno, NV is $23.57, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $26.83 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.
What are popular job titles related to Project Administrative Assistant jobs in Reno, NV? For Project Administrative Assistant jobs in Reno, NV, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Reno, NV look for? The top searched job categories for Project Administrative Assistant jobs in Reno, NV are:
What cities near Reno, NV are hiring for Project Administrative Assistant jobs? Cities near Reno, NV with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you

Administrative Assistant- Field

Gray Construction

Reno, NV • On-site

$18 - $24.25/hr

Other

Posted 20 days ago

Job description

Overview
Gray Construction is looking to add an experienced Construction Administrative Assistant to join their team in Reno, NV.
Responsibilities
Why Gray?
Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution.
Our integrated approach allows us to deliver value at every phase of a project-from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation.
But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you'll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact.
"Personal growth precedes Gray's growth." - Stephen Gray, President & CEO, Gray, Inc.
Qualifications
  • A high school diploma or general education degree (GED); or minimum five years related experience and/or training.
  • Experience in safety, construction or engineering firm is highly preferred.
  • Team member must have strong organizational, time management and commutation skills.
  • Must possess basic computer skills including the ability to utilize Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.), tablets and smartphones. Experience with Procore and SharePoint is a plus.
  • May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.
  • The selected candidate will have excellent communication skills.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What we expect... (Essential Functions)
  • Provide daily administrative support to the site safety teams.
  • Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
  • Participate in training and professional development activities.
  • Conduct Safety orientations.
  • Make badges; liaise with security
  • Review and update department budget and expenses.
  • Prepare and assemble presentation materials.
  • Assist with event planning and coordination.
  • Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials. Coordinate any follow-up actions as needed.
  • Attend meetings as directed to prepare agendas, take notes, and follow up on action items.
  • Adapt to changing priorities and handle multiple tasks simultaneously.
  • Ensure that the team's area is organized and functional.
  • Ensure timesheets are completed and turned in on time.
  • Ensure expenses received are input into Concur accurately and timely.
  • Schedule meetings with team members.
  • Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
  • Prepares drafts of written correspondence, meeting minutes, reports, and documents. Maintains confidentiality of day-to-day department activities.
  • Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc. Distribute to appropriate team members as required.
  • Other duties may be assigned.
Visa Sponsorship: This role is not eligible for visa sponsorship.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or
balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.
Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.
The wage range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $25-$30 hourly.
Supervisory Responsibilities
This position has no supervisory responsibilities.
EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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