ZipRecruiter

Log In

1

Programs Assistant Jobs in Berkeley, CA (NOW HIRING)

Living at Reflections

Program Assistant (Weekend)

Novato, CA · On-site

$44K - $55K/yr

Reflections specializes in dual-diagnosis programs that focus on mental health, which drives substance abuse in the first place. We are seeking experienced Program Assistants (PA) to join our team.

previous page

Showing results 41-60

All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Berkeley, CA

Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Berkeley, CA?

The most popular types of Programs jobs in Berkeley, CA are:

What cities near Berkeley, CA are hiring for Programs Assistant jobs?

Cities near Berkeley, CA with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Berkeley, CA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant (Weekend)

Living at Reflections

Novato, CA • On-site

$25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

Company Profile
Living at Reflections, LLC. (Reflections) provides clinical excellence in the intensive treatment of drug & alcohol addiction & dependence in an exclusive, high-end environment conducive to achieving and sustaining long-term sobriety. Reflections specializes in dual-diagnosis programs that focus on mental health, which drives substance abuse in the first place.
We are seeking experienced Program Assistants (PA) to join our team. With this opportunity, not only will it allow you to work with our programs helping people change their lives, but will also enhance your training and experience in the field.
We can assist you in becoming registered to be a Substance Use Disorder Certified Counselor. We provide up to $400 annually for education reimbursement!
HOW TO APPLY
Apply through our job link at:
https://livingatreflections.bamboohr.com/careers/24
POSITION SUMMARY
Under the direction of the Reflections' Management Team, the Program Assistant (PA) is an active participant in our clients' first steps of recovery and overall experience.
WHAT YOU WILL DO
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Primary role of a Program Assistant is to engage with clients in a supportive manner when clients are between sessions or groups. Clients should have access to the PA at all times when they are not in session.
The essential functions include, but are not limited to the following:
  • Provide support/engage in recovery dialogue and behaviors with clients
  • Maintain compliance with HIPAA regulations, ADA, DHCS, and Joint Commission policies and procedures.
  • Proficient documentation in KIPU Systems
  • Perform new client admission including orientation, complete all appropriate KIPU forms, recurring assessment, exit surveys, search of personal property, etc.) Provide clients with a copy of admission forms
  • Chaperone clients to self-help meetings, outings, and labs when needed (in company vehicles only)
  • Facilitate program activities (i.e., going on walks, playing board games, oversee holiday activities)
  • Enforce client rules and regulations for physical, emotional, and spiritual safety- Including getting clients to group on time
  • Establish a consistent presence and awareness of clients' behavior.
  • Document thorough shift notes pertaining to each individual clients' daily progress and distribute to appropriate staff at the end of shift.
  • At the beginning and end of each shift, communicate thoroughly between shifts by completing "pass down." Surrender the PA cell phone and key exchange to the oncoming staff
  • Assist in medication observation and documentation/Detox Observation and client monitoring
  • Obtain and send out Urine Analysis as needed if medical staff are not available
  • Answer phones and gate calls; keep the PA phone on you at all times; meet all incoming visitors at front door
  • Assist as needed in Crisis Intervention
  • Perform random room/belonging searches (if applicable)
  • Support Culinary Department as needed (i.e., load/unload dishwasher, assist in food preparation when Chef is unavailable, prepare continental breakfast, restock client snacks and coffee/tea selection, place settings at table, restock beverages in client fridge)
  • Straighten up communal areas. Ensure the facility is always tour ready.
  • When housekeeping is not on-site, empty all trash cans in the facility, change bedsheets if necessary, vacuum before admits/ discharges, and complete laundry. Ensure all bathrooms are stocked with paper towels, clean towels, toilet paper, shampoo, conditioner, body wash, air freshener, and hand soap
  • Ensure client bedrooms are prepared and presentable for new client admission
  • Enter and maintain EHR notes and Psychosocial assessments, etc. (if applicable)
  • Participate in activities needed to support the management functions of the team
  • Maintain a professional and recovery centered communication with coworkers in client settings
  • Assisting in residents discharge, facilitating residents' transportation and continuity of care with the next level of care environment and/or facility.
  • Distribute client schedules Sunday night (if applicable)
  • Under the supervision of a delegated Substance Abuse Counselor or Program Director, work towards obtaining the Twelve (12) Core Functions hours needed to become a certified substance abuse counselor
  • Attends all staff development trainings, group supervision team meetings, and adhere the compliance of AOD credentialing
  • Stay awake and alert during all hours
  • Maintain a business casual dress code
  • Time off requests should be submitted to supervisor a minimum of 2 weeks prior to the date requested
  • You may be asked to work at a different site than where you are first assigned
  • Scheduled hours are subject to change based on census and company needs
  • Perform other duties as assigned

What You Will Bring:
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
  • Current AOD Certification with organization recognized by the DHCS OR Registration with BBS or AOD Certifying body, depending on education level.
  • Must have current CPR, First Aid certification, negative Tuberculosis results clearance
  • Valid California Driver License and clean driving record
  • Current negative Tuberculosis results clearance
  • Demonstrated ability in dealing directly with clients
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • Desire to assist those with chemical dependency in their recovery
  • Understanding of causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
  • Excellent interpersonal, written and communication skills.
  • Operational knowledge of Google Office Suite and KIPU (preferred).
  • Ability to maintain sensitivity and objectivity under pressures generated by association with substance abuse treatment participants.
  • Demonstrate ethical behavior in order to maintain professional standards and safeguard the clients.
  • Protect and maintain program clients' health, safety, welfare, and confidentiality of records and participant information.
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • 1 year experience in the field of recovery or equivalent human services work experience preferred

What We Offer:
  • Pay: $25 hour
  • Schedule: various
  • Medical, Dental, Vision.
  • Paid vacation, sick time, & holidays.
  • 401K, HSA, & Life insurance programs.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Apply