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Programs Assistant Jobs in Gilroy, CA (NOW HIRING)

Seneca Family of Agencies

Program Assistant

San Jose, CA · On-site

$28.14 - $30.64/hr

Join our team as a Program Assistant, where your exceptional organizational, analytical, and ... Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to ...

EDMO

Senior Program Assistant

CA · On-site

$26 - $28/hr

Our award-winning summer camps and after-school programs have reached hundreds of thousands of ... The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program ...

Edventure More

Program Assistant

Salinas, CA · On-site

$25.50 - $27/hr

Our award-winning summer camps and after-school programs have reached hundreds of thousands of ... The Program Assistant is the lifeline of the program, training on and being ready to hold any ...

EDMO

Program Assistant

Salinas, CA · On-site

$25.50 - $27/hr

Our award-winning summer camps and after-school programs have reached hundreds of thousands of ... The Program Assistant is the lifeline of the program, training on and being ready to hold any ...

Edventure More

Program Assistant

Salinas, CA · On-site

$25.50 - $27/hr

Our award-winning summer camps and after-school programs have reached hundreds of thousands of ... The Program Assistant is the lifeline of the program, training on and being ready to hold any ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Gilroy, CA are hiring for Programs Assistant jobs?

Cities near Gilroy, CA with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Gilroy, CA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Events and Programs Assistant

SJSU Student Union

San Jose, CA • On-site

$18.50 - $21.25/hr

Part-time

Posted 5 days ago

Job description

Events and Programs Assistant
Department: Program & Events
Employment Type: Part Time
Location: Diaz Compean Student Union
Reporting To: Omar Garcia
Compensation: $18.50 - $21.25 / hour
Description
Position Overview
The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San Jose State University in downtown San Jose, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.
Mission
The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.
Job Summary
Under the direct supervision of the Manager of Events and Programs, the Events and Programs Assistant supports the planning, organization, execution, and assessment of campus-wide events, ensuring smooth operations through tasks such as equipment set-up, customer service, and facility supervision. This role fosters an inclusive environment, enforces policies, and participates in meetings, training, and additional duties as needed.
Essential Functions and Tasks
  • Assist in the planning, organization, and execution of campus-wide events and activities including but not limited to, loading/unloading, set-up/tear down of equipment, check-in process, safety awareness, accident reporting, supervision of facilities and participants, general clean up, and handling complaints/suggestions
  • Build an inclusive, welcoming environment while providing excellent customer service for attendees of Student Union events and programs
  • Communicate effectively with all staff and patrons
  • Enforce facility rules, regulations, policies, and procedures
  • Knowledge of and participation in emergency protocols and procedures
  • Sit on and attend meetings for one committee internal to the Events and Programs team
  • Complete a self-evaluation each semester
  • Attend scheduled staff meetings, training sessions, and workshops
  • Support the Information Center by working at least 1 Information Center shift per week
  • Perform additional duties as assigned

Qualifications
Minimum Qualifications
  • Maintain a minimum GPA of 2.0 or higher
  • Must be a matriculated SJSU student and continuously enrolled at least half-time* during the academic term.
    • *Half-time is defined as follows: Enrollment Status Half-time Units Undergraduate and Post baccalaureate Students 6.0-8.0 hours/semester

Preferred Qualifications
  • Current enrollment in Hospitality, Tourism, and Event Management or other applicable fields of study.
  • Previous customer service and event management experience is preferred.

Knowledge, Skills, and Abilities (KSAs)
  • Must be detail oriented, organized, and have excellent communication skills
  • Must possess the ability to set and meet deadlines and manage multiple tasks at a time

Work Requirements
Physical Demands and Work Environment
  • The position works in a wide variety of environments including both a typical office as well as indoor facility in a program-oriented environment.
    • The physical demands of this position are described below:
      • Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).
      • Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
      • Lifting and Carrying, often 10-25lbs, frequently 26-50lbs, occasionally 50-75 lbs.
      • Hearing and speaking to exchange information in person or on the telephone.
      • Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.
  • In general, the position works a schedule based on business needs 9 a.m. - 5 p.m., Monday - Friday, occasionally works evenings, weekends, and holidays as required.
    • When school is in session - may work up to, but not in excess of 20 hours per week (among all concurrent positions).
    • When classes are not in session (i.e. summer break) may work up to, but not in excess of 40 hours per week.
  • This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.

Employment Information & Policies
Benefits
This position is employed through the Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.
Equal Opportunity/Affirmative ActionThe Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, pregnancy, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.
Background Check and FingerprintingStudent Union employees are required to undergo and complete a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work performed. In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background.
California State University (CSU) Learning and DevelopmentWithin the first month, all employees are required to complete the following compliance online training session through CSU Learn, the University's employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from CSULearning@sjsu.edu
  1. CSU - Injury and Illness Prevention Program
  2. CSU - Preventing Discrimination and Harassment for Non-Supervisors
  3. CSU - Sexual Misconduct Prevention Program (Title IX) - required within the first 6 months of hire
  4. Data Security and FERPA

California Child Abuse and Neglect Reporting ActAll Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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