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Programs Assistant Jobs in Santa Cruz, CA (NOW HIRING)

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Santa Cruz, CA? The most popular types of Programs jobs in Santa Cruz, CA are:
What cities near Santa Cruz, CA are hiring for Programs Assistant jobs? Cities near Santa Cruz, CA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Santa Cruz, CA as of July 2026, with employment types broken down into 69% Full Time, 21% Part Time, 5% Temporary, and 5% Contract. Highlights an 100% In-person job distribution.

Program Assistant- Transition Age Youth

ENCOMPASS COMMUNITY SERVICES

Santa Cruz, CA

$22 - $24/hr

Other

Medical, Dental, Retirement, PTO

Posted 20 days ago

Job description

Overall Scope of Responsibilities: Under close supervision, the TAY Programs Assistant II supports program managers and counseling staff in ensuring the provision of quality and cost-effective services. Responsibilities include data entry, administrative, and clerical duties with a commitment to client dignity and respect. This position is scheduled to work 32 hours per week (Monday through Thursday).

Required Job Standards:

  1. Presence & Participation
  2. Flexibility & Responsiveness
  3. Accuracy & Time Management
  4. Cultural Literacy

Administrative Duties:

  1. Office Systems
  2. Data Input/Documentation
  3. Customer Service
  4. General Administration

Additional Duties:

  1. Create client files and program binders
  2. Purchase, log, and dispense bus passes
  3. Data entry of billing and program statistics
  4. Petty cash, purchase orders, and deposit reconciliation
  5. Fax, scan, and copy documents
  6. Typing documents, spreadsheets, meeting notes, Power Point presentations
  7. Assist with event planning and outreach
  8. Monitor and order office supply stock
  9. Order, distribute, and track gift cards and receipts
  10. Perform work-related errands
  11. Distribute and collect data for CalYouth survey
  12. Maintain front desk entry procedures for the resource center
  13. Provide reception to clients, community partners, and donors

Physical Requirements:

  1. Stooping, kneeling, crouching, and/or crawling
  2. Ability to lift or exert a force of up to 20 pounds
  3. Repetitive use of computer keyboard, mouse, and extended time viewing a monitor

Driving Requirements: Occasionally driving agency vehicle without clients

Bilingual Stipend: Basic Verbal Proficiency in English/Spanish preferred

Wages & Benefits: 

We prioritize the well-being of our team as much as the community we serve. Our comprehensive health benefits reflect this commitment. We offer full-time employees medical and dental insurance plan that ensures peace of mind for themselves and their families. We go beyond traditional care by also offering our employees acupuncture and chiropractic, embracing a holistic approach to health that aligns with our values of care and compassion.    

Our team’sfuture matters just as much as the present. That’s why we offer a 403(b) retirement plan, providing a foundation for a secure retirement. We also recognize the need for work-life balance, so Encompass offers a competitive package of 11 vacation days, 15 additional paid holidays, and 12 sick days. These benefits are thoughtfully pro-rated for part-time positions, affirming our commitment to fairness and flexibility. 

About Us: 

At Encompass Community Services we provide our community with a wide range of services related to family & social well-being, behavioral health, housing and more. Every day through these services we work to make health, education and housing more equitable for all people in Santa Cruz County. For more than 50 years our work has touched generations by helping people have access to education, rebuild relationships, restore their health and regain dignity. 

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