Program Management Coordinator Jobs in Arizona (NOW HIRING)

Job Profile:
Risk Management Analyst 2
Job Family:
Risk Management
Time Type:
Full time
Max Pay - Depends on experience:
$73,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
Under the direction of the Senior Director of Emergency Management, this position supports the development, implementation, maintenance, and continuous improvement of Arizona State University's comprehensive emergency management and continuity programs using an all-hazards approach. The position coordinates preparedness exercises, after-action improvement planning, continuity planning, emergency operations support, and stakeholder engagement across ASU's domestic and international operations. Strong written and verbal communication skills, project management capabilities, and the ability to facilitate collaboration among stakeholders are essential.
Salary Range is $65,000 - $73,000 per year; DOE
Applicant must be eligible to work in the United States; ASU University Business Services will not be a sponsor for this position.
Essential Duties:

• Support development, implementation, maintenance, and evaluation of emergency management, business continuity, preparedness, response, recovery, mitigation, and resilience programs consistent with National Incident Management System (NIMS), Incident Command System (ICS), and Emergency Management Accreditation Program (EMAP) standards.
• Lead the planning, coordination, facilitation, and evaluation of discussion-based and operations-based exercises, including tabletop, functional, and full-scale exercises. Develop After-Action Reports (AARs), Improvement Plans (IPs), and corrective action tracking processes to ensure continuous program improvement.
• Support enterprise Continuity of Operations (COOP) planning efforts, including plan development, stakeholder engagement, training, validation exercises, audits, and maintenance activities.
• Support Emergency Operations Center (EOC) readiness, including development of procedures, position-specific checklists, resource management, documentation, and activation support during emergencies and planned events.
• Assist in development and maintenance of emergency operations plans, annexes, incident response guides, emergency action plans, and other preparedness documentation.
• Coordinate training programs for Incident Management Team members, departmental stakeholders, and other university personnel. Maintain emergency management training records and support compliance with applicable NIMS training requirements.
• Conduct hazard and vulnerability assessments, operational assessments, and preparedness reviews to identify risks and recommend mitigation strategies.
• Provide consultation and technical assistance to university departments regarding emergency preparedness, continuity planning, crisis management, special event planning, and emergency response procedures.
• Develop and deliver presentations, workshops, exercises, and educational outreach initiatives to increase preparedness awareness throughout the university community.
• Assist with preparedness planning and operational support for major university events, special events, international programs, and other high-profile activities.
• Support collection, analysis, and reporting of emergency management performance metrics, corrective actions, program accomplishments, and accreditation readiness activities.
• Serve as liaison with internal and external stakeholders including public safety agencies, emergency management organizations, healthcare partners, government agencies, and educational institutions.
• Participate in emergency response and recovery operations and serve in the EOC, Incident Command Post, or other assigned emergency management functions as required.
• Provide after-hours support during emergencies, incidents, exercises, and special events. Travel may be required.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Extensive knowledge of federal, state, and local requirements and guidance that pertain to emergency planning and disaster recovery.
• Working knowledge of the Jeanne Cleary Act and the Higher Education Opportunity Act a plus.
• Experience working in an Emergency Operations Center.
• Strong oral and written communication skills and proven ability to present to large groups of people.
• Ability to work independently and with minimal supervision.
• Detail-oriented, creative thinker with the ability to strategize and solve complex problems.
• Superior judgment skills and ability to make important decisions in high-pressure situations.
• Proficient in Microsoft Office, Adobe, Slack, Zoom and other relatively common applications a plus.

Desired Qualifications:

• Two or more years of professional experience supporting emergency management, continuity planning, preparedness programs, exercises, training, incident management, or related functions.
• Experience designing, facilitating, and evaluating emergency management exercises using HSEEP methodology.
• Experience developing After-Action Reports, Improvement Plans, corrective action programs, or performance metrics.
• Experience supporting Continuity of Operations (COOP) planning and business continuity initiatives.
• Experience working in an Emergency Operations Center or Incident Management Team environment.
• Knowledge of NIMS, ICS, HSEEP, EMAP, FEMA preparedness doctrine, and higher education emergency management practices. Professional certifications such as AEM, CEM, CBCP, MBCP, or related credentials preferred.
• Strong project management, facilitation, data analysis, and stakeholder engagement skills.
• Required completion within 6 months of hire; FEMA ICS trainings 100, 200, 700, 800, as well as IS-363: Introduction to Incident Command for Higher Education.
• Completion of FEMA Professional Development Series a plus.

Working Environment:

• Activities are performed indoors in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time as well as walk, and drive a vehicle to perform work on and off campus for meetings, assessments, special events, etc.
• Some bending, reaching, lifting, pushing and pulling up to 50 pounds.
• This position may require up to 30% travel.

Department Statement:
Enterprise Risk Management (ERM) supports ASU's mission by identifying, assessing, and mitigating risks that could impact university operations, safety, and strategic goals. The Event Registry Program plays a critical role in ensuring events across the university are effectively reviewed, coordinated, and aligned with institutional policies and risk considerations.
Driving Requirement:
This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$23489.htmld
To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.