Program Assistant Jobs in Vaughan, ON (NOW HIRING)

TECHNATION is seeking a temporary, full-time Program Administrator to support the Career Ready Program through front-line client service, application review, and general program administration. Bilingual candidates are especially encouraged to apply.

About Us

TECHNATION is Canadas leading information technology association, representing the full spectrum of Canadas tech ecosystem, from agile innovators to domestic and global tech companies. Trusted by both industry and government, TECHNATION is the neutral connector, convener and catalyst powering a digital future and positioning Canada as a global tech leader. Together with our members, we shape tech policy and insights, deliver forums to drive public-private collaboration, foster inclusive workforce development, and support global expansion.

We are committed to diversity in the workplace, and we encourage applications from minority groups; women, Indigenous people, 2SLGBTQ+, and persons with disabilities. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please notify us.

What We Offer:

• A collaborative, dynamic, and flexible work environment
• Competitive salary and benefits package
• 3 weeks of paid vacation annually
• Professional opportunities and on-the-job career growth

Position Details:

• Reporting to Executive Director, Future Workforce Development, Strategy
• Reporting dotted line to Manager, Program & Administration
• Temporary Full-time position (40 hours per week)
• Salary Range: $59,000 - $67,000
• Start date: July 2026
• End date: March 31, 2027
• Remote Work Environment

About the Role

The Program Administrator plays a key role in supporting the day-to-day administration of TECHNATIONs Career Ready Program, with a focus on its wage subsidy program. Your support will be integral to the programs efficiency and thereby contribute significantly to the prosperity of Canadas technology sector.

This position is responsible for administrative coordination of the subsidy application workflows, stakeholder support, and providing admin support to the internal team. The ideal candidate is detail-oriented, organized, and thrives in a collaborative, fast-paced environment.

About the TECHNATION Career Ready Program

The Career Ready wage subsidy program is part of the Government of Canadas Student Work Placement Program (SWPP). It supports businesses by subsidizing the cost of hiring a student for a work-term placement, creating valuable experiential learning opportunities and helping students build their careers.

Key Responsibilities

Program Administration

• Assist in processing applications, reviewing eligibility, and ensuring compliance with program guidelines.
• Maintain program databases and records, ensuring accuracy and timely updates.
• Respond to inquiries from employers, students, and post-secondary institutions, providing excellent customer service.
• Support the preparation of reports, presentations, and program documentation.
• Assist with scheduling meetings, tracking deliverables, and coordinating logistics for program activities.
• Participate in outreach efforts, webinars, and events to engage stakeholders.
• Support employer and student engagement efforts, ensuring a positive program experience.
• Assist in compiling testimonials, feedback, and success stories for program evaluation and marketing efforts.

Other related duties as assigned.

Key Relationships

• Internal:
  • Reporting to: Executive Director, Future Workforce Development, Strategy (EDS)
    • Dotted line to: Program & Administration Manager
  • Supported by: Senior Program Administrator, Executive Director Operations (EDO)

• External:
  • Employer partners and members of our association
  • Post-secondary institutions
  • Program participants (post-secondary students and employer partners)

Qualifications

• Completed post-secondary education; diploma or degree in business administration, project management, communications, or a related field, or equivalent experience.
• 13 years of experience in program administration, coordination, or a similar support role.

• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with database management.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Excellent written and verbal communication skills, with the ability to support team members and interact professionally with stakeholders.
• Ability to work independently while contributing to a collaborative team environment.

Other Assets

• Bilingualism (English/French) is a significant asset.
• Experience in a non-profit, association, or workforce development setting.
• Familiarity with funding programs, grants, or government reporting processes.
• Knowledge of application processing platform or database management; or experience streamlining administrative workflows.
• Understanding of work-integrated learning (WIL) programs or student/employer engagement initiatives.
• Ability to analyze data and generate reports to support program operations.

Applications will close on June 19, 2026.

Note:

We thank you for your interest in TECHNATION. Only those who qualify for an interview will be contacted.

To learn more visit www.technationcanada.ca/careerready