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Program Assistant Jobs in Ottawa, ON (NOW HIRING)

SEOCHC

Program Assistant, Community Services

Ottawa, ON · On-site

CA$42K - CA$50K/yr

Program Assistant - Community and Social Services (CSS) Full-Time Indeterminate What We Do The South-East Ottawa Community Health Centre (SEOCHC) is a community-based organization that has provided ...

New

APT & Solid GC

Program Administrator

Nepean, ON · On-site

Utilize Microsoft Outlook, Excel, Word, Teams, and other business applications to prepare reports, manage documentation, and support day-to-day program administration. * Assist with reporting, data ...

APT & Solid GC

Program Administrator

Nepean, ON · On-site

Utilize Microsoft Outlook, Excel, Word, Teams, and other business applications to prepare reports, manage documentation, and support day-to-day program administration. * Assist with reporting, data ...

Mitacs

Program Manager

Ottawa, ON · Remote

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

Mitacs

Program Manager

Ottawa, ON · Remote

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

Mitacs

Program Manager

Ottawa, ON · On-site

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

L3Harris Technologies

Lead, Program Manager

Hamilton, ON · On-site

Lead, Program Manager L3HARRIS WESCAM Division Reference #: 40197 Waterdown, Ontario About L3HARRIS ... Facilitate the definition of project goals, tasks, and resource requirements; resolve or assist in ...

New

L3Harris Technologies

Lead, Program Manager

Hamilton, ON · On-site

Lead, Program Manager L3HARRIS WESCAM Division Reference #: 40197 Waterdown, Ontario About L3HARRIS ... Facilitate the definition of project goals, tasks, and resource requirements; resolve or assist in ...

New

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Leonardo DRS

Program Manager (Kanata)

Kanata, ON · Hybrid

CA$115K - CA$150K/yr

As a Program Manager, the main responsibilities will include: * Lead or support meetings and the Integrated Product Team from kick-off to project close. * Interface, communicate and coordinate with ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program Manager Location: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

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Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Ottawa, ON? The most popular types of Program jobs in Ottawa, ON are:
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Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Ottawa, ON as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Program Assistant, Community Services

SEOCHC

Ottawa, ON • On-site

CA$42K - CA$50K/yr

Full-time

Medical, Dental, Retirement

Posted 2 days ago

Job description

Program Assistant - Community and Social Services (CSS)

Full-Time Indeterminate

What We Do

The South-East Ottawa Community Health Centre (SEOCHC) is a community-based organization that has provided integrated, interdisciplinary team-based care for over 40 years. Our mission is to make a positive difference in the lives of people who face inequities - by providing accessible community health and social services. We look to bring people together with the resources, expertise and services they need so that we can do our part to build a healthy, thriving community. At the heart of our delivery model are our shared commitment to equity and social justice, whole person health, community collaboration, heart driven integrity and evidence informed excellence.

Our talented, passionate team at SEOCHC makes a real and tangible impact on the lives of the residents of our community. We collaborate to deliver best-in-class services and care, and we're looking for our next Program Assistant in our Community and Social Services group to join us in our mission.

Overview

Reporting to the Manager, Social Services, the Program Assistant, CSS will provide key administrative support to the leadership and staff within the portfolio; while also aligning with peers and supporting organization-wide initiaitives.

Key Responsibilities

  • Provides general administrative support to the Coordinator and staff of the Community Services team.
  • Prepares the Calendar of Events for the Centre, updates and maintains as required.
  • Enters data in the database for specific programs, collects and collates client data, produces client information reports, and prepares statistical reports and documentation to meet program and funder deadlines.
  • Records minutes of meetings as needed and distributes to meeting participants,

produces documents and charts using Office Suite programs.

  • Assists with the planning and execution of community events, including booking space and transportation, seeking quotes for activities, organizing food and refreshments, etc.
  • Collects and collates staff timesheets, including leaves and other time off, and submits to designated leader for approval and submission.
  • Collects and codes universal accounting submissions from staff and submits to

Designated leader for approval and submission.

  • Other administrative support duties as directed by leadership.

Qualifications

  • Post-secondary training or equivalent experience in office management, administrative or a related program or an equivalent combination of experience & education
  • Technical skills, i.e., Comfortable with databases, Word, Outlook, PowerPoint, Excel, etc
  • Bilingualism preferred (French and English), ability to speak Arabic and/or Somali a strong asset
  • Strong organizational, time management, oral and written communication skills
  • Ability to work independently and as part of a team
  • Experience in dealing with vulnerable populations
  • Community experience is an asset

Salary

$42,169.40/yr - $50,213.80/yr

What we Offer

The Centre offers excellent employee benefits including generous leaves as well as Extended Health & Dental coverage.

  • Opportunities for professional development.
  • The Centre participates in the Healthcare of Ontario (HOOPP) pension plan.

Additional Information

For more information on our Centre visit www.seochc.on.ca.

Please apply directly at: Program Assistant, Community Services - 1355 Bank with your resume and a cover letter. This posting is for an existing position / a new role in our organization.

Artificial Intelligence will not be used to screen, assess or select applicants for this position. Thank you for your time and interest, however, please note that only applicants selected for an interview will be contacted.

The Centre is committed to employment equity. SEOCHC will provide accommodation for applicants with disabilities in its recruitment process. If at any stage in the selection process you require accommodation due to disability, please let us know the nature of the required accommodation.

We strongly encourage applications from individuals who reflect the diversity of the communities we serve, including but not limited to Indigenous Peoples, racialized persons, members of the 2SLGBTQIA+ community, persons with disabilities, and others with lived experience of systemic barriers to equity.

Apply