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Program Assistant Jobs in Ottawa, ON (NOW HIRING)

Wilson

Executive Assistant

Hamilton, ON · On-site

CA$31 - CA$36/hr

Oversee the company's scholarship program * Assist with office renovations, expansions, and facilities-related projects * Manage Cafeteria operations Employee Support & Services * Assist eligible ...

New

WilsonCTS

Executive Assistant

Hamilton, ON

CA$31 - CA$36/hr

Oversee the company's scholarship program * Assist with office renovations, expansions, and facilities-related projects * Manage Cafeteria operations Employee Support & Services * Assist eligible ...

TCAE

Compliance Manager

Hamilton, ON · On-site

CA$80K - CA$100K/yr

Support the Head of Compliance in managing, enhancing, and maintaining the overall compliance program. * Assist with the ongoing development, maintenance, and implementation of compliance policies ...

Bmt Inc

Program Services Capability Manager

Ottawa, ON

CA$13K/mo

Program Services Capability Manager Location: Ottawa, ON, Halifax, NS, or Victoria, BC Employment ... Support Internal Training: * Assist in the development and delivery of internal training; and

New

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program Manager Location: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

New

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

New

Telesat

Program Manager, Defence

Ottawa, ON · On-site

This role provides day-to-day program management and coordination, working within the Sales ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Voices

Dataset Program Manager

Ottawa, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Honeywell

Sr Program Specialist

Ottawa, ON · Hybrid

CA$85.20K - CA$113.60K/yr

With your expertise in program management, you will contribute to the growth and profitability of the business. You will report directly to our Sr Program Manager, and you'll work out of our Ottawa ...

Honeywell

Sr Program Specialist

Ottawa, ON · Hybrid

CA$85.20K - CA$113.60K/yr

With your expertise in program management, you will contribute to the growth and profitability of the business. You will report directly to our Sr Program Manager, and you'll work out of our Ottawa ...

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Program Assistant information

See Ottawa, ON salary details

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How much do program assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for program assistant in Ottawa, ON is $16.60, according to ZipRecruiter salary data. Most workers in this role earn between $13.28 and $19.01 per hour, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Ottawa, ON? The most popular types of Program jobs in Ottawa, ON are:
What cities near Ottawa, ON are hiring for Program Assistant jobs? Cities near Ottawa, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Ottawa, ON as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 42% Full Time, 53% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, and 4% Remote job distribution, with an average salary of $34,535 per year, or $16.6 per hour.

Program Assistant, SMART Program - Full-time

VON Canada (Ontario)

Hamilton, ON • On-site

$21.35 - $22.95/hr

Full-time

Posted 2 days ago

Job description

Requisition Details:
Employment Status: Regular, Full-time (1.0 FTE)
Program Name: SMART Exercise Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:
The Program Assistant is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.
Key Responsibilities:
  • Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
  • Responds to messages from the answering service as required.
  • Greets and directs all in-office visitors and incoming calls.
  • Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
  • Responsible for the mail pick-up and drop off.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
  • Schedules and organizes meetings and appointments as requested.
  • Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
  • Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
  • Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
  • Updates policies/procedures and manuals as required.
  • Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
  • Prepares and reviews invoices for accuracy prior to payment.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams to organize logistics for special projects, events and seminars.
  • Performs other duties as assigned.
Common Responsibilities:
  • Promotes the goals and values of VON and their role as an integrated community care provider.
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures. Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery.
External and Internal Relationships:
  • Communicates regularly and follow up with employees, managers and corporate services staff.
  • Communicates with the public, contacting VON.
Education, Designations and Experience:
  • Post-secondary education in office administration, office information technology or a related field or related relevant experience
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Cognos is considered an asset
  • Experience with a unionized environment is considered an asset.
Skill Requirements:
  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times
Other:
  • Criminal records and vulnerable sector check
  • Valid driver's license and access to a reliable vehicle are required (program dependent).
  • The use of Personal Protective Equipment (PPE) may be required
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.
Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its' discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.
Employment Type: Permanent, Full-Time

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