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Program Assistant Jobs in Ottawa, ON (NOW HIRING)

City of Ottawa

Program Support Clerk

Ottawa, ON

CA$59K - CA$69K/yr

You assist in facilitating business processes, including processing payments, maintaining databases ... Social housing programs and issues * Social housing reporting and monitoring practices * General ...

New

OCRI

Program Delivery Manager (FTE)

Ottawa, ON

PROGRAM DELIVERY MANAGER (FTE) INVEST OTTAWA - AREA X.O Reporting to the Director of Business Delivery and Operations, the Program Delivery Manager collaborates across internal teams and external ...

Caeus

Program Integration Lead (FAcT)

Ottawa, ON

Description The FAcT Program Integration Lead serves as the central integration function for the FAcT Program and is responsible for establishing, implementing, and maintaining program management ...

Ciena

WaveLogic Modem Program Manager, On-site Kanata

Ottawa, ON

CA$100 - CA$175/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Program Manager role within the Modem and Components R&D organization drives the execution of WaveLogic modem development programs, ensuring alignment across technical, operational, and business ...

New

Dynacare

Lab Assistant

Hamilton, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Hamilton, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Hamilton, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

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Program Assistant information

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Ottawa, ON?

The most popular types of Program jobs in Ottawa, ON are:

What cities near Ottawa, ON are hiring for Program Assistant jobs?

Cities near Ottawa, ON with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Ottawa, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Support Clerk

City of Ottawa

Ottawa, ON

CA$59K - CA$69K/yr

Full-time

Posted yesterday

New

Job description

Requisition ID: 23332 
Department: Community & Social Services Dept. 
Service: Housing Services 
Employment Type: 1 Full-time Temporary Up to 2 years
Work Hours: 35/hours per week
Affiliation: CUPE 503 - In/Out/NS Sal & Wage 
Salary Information: $59,153.64- $69,209.14 annually (2024 rates of pay)
Location: 100 Constellation, Nepean 
Job Category: Community and Social Services
Application Close: 25/08/2026

JOB SUMMARY

As a critical component of the socio-economic health of the City, Housing Services is responsible for effectively influencing, advocating and implementing a housing system that meets the needs of the citizens of Ottawa; negotiating with provincial and federal representatives for a systemic and fiscal framework that will achieve Council's housing vision; and identifying, developing and maintaining strategic alliances, coalitions, networks, business and community partnerships to respond to the City's housing requirements. 

You are responsible for providing clerical, financial and administrative support to a multi-disciplinary team.  You assist in facilitating business processes, including processing payments, maintaining databases of information, monitoring procedures, tracking and verifying data and reports.

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 5 years of experience in clerical, financial, administrative support

KNOWLEDGE
  • Social housing programs and issues
  • Social housing reporting and monitoring practices
  • General business and administrative processes and procedures
  • Microsoft applications, including Excel, Word, Access and PowerPoint
  • City of Ottawa computer applications, including SAP and records management systems
  • Tracking and follow-up tools
  • Financial reporting practices
COMPETENCIES, SKILLS AND ABILITIES
  • Provide support to a multi-disciplinary team
  • Track and monitor data
  • Investigate discrepancies
  • Perform accurate and timely data entry
  • Maintain databases of information
  • Review and verify documents and printouts
  • Effective organizational and time management skills
  • Analytical and resourceful
  • Collaborative approach in working with others
  • Demonstrated initiative
  • Attentive to detail
  • Effective organizational skills
  • Adaptable to change
  • Work within deadlines
  • Excellent keyboarding and spreadsheet skills

WHAT YOU NEED TO KNOW

  • Language Requirement: Designated Day 1 Ready - immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. 
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

 

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

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