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Program Assistant Jobs in Brampton, ON (NOW HIRING)

Baycrest

Program Assistant, Memory Care Unit

Toronto, ON

CA$27.43 - CA$28.14/hr

Baycrest Residential Properties has an exciting opportunity for a PROGRAM ASSISTANT (MAVEN) Terraces Memory Care Unit Posting Number: 9666 Position Type: Permanent Part-time Shift Type: Day, every ...

Baycrest

Program Assistant, Memory Care Unit

Toronto, ON

CA$27.43 - CA$28.14/hr

Baycrest Residential Properties has an exciting opportunity for a PROGRAM ASSISTANT (MAVEN) Terraces Memory Care Unit Posting Number: 9665 Position Type: Permanent Part-time Shift Type: Day-Evening ...

University of Guelph

Course Coordinator

Guelph, ON · On-site

CA$26.23 - CA$29.29/hr

Work with the Undergraduate Program Assistant to coordinate/schedule deferred or make-up midterms and exams. * Scan Grade Scope exams and/or exams written at alternate times. * Assist with completing ...

Active Dynamics

Program Manager

Toronto, ON · On-site

CA$100K - CA$105K/yr

Near-term Projects and Opportunities: * Assist in the evaluation, implementation and the continued development of in scope Global Program Management reporting platform/systems. * Assist with the ...

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Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Brampton, ON? The most popular types of Program jobs in Brampton, ON are:
What cities near Brampton, ON are hiring for Program Assistant jobs? Cities near Brampton, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Brampton, ON as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution.

Program Assistant - Halton Programs

St. Joseph's Home Care

Oakville, ON • On-site

CA$19.15 - CA$29.12/hr

Temporary

Posted 4 days ago

Job description

Program Assistant – Temporary (6 Months)
 Number of Openings:1Division:Community Support ServicesFull/Part Time/Casual:Full TimeProgram:Halton Assisted Living ProgramsRegular/Temporary:Temporary (6 months)Location:Burlington / Oakville / MiltonUnion:Non-unionHours of Work:Days 8am-4pm / 8:30am-4:30pm
*Average 75 hours bi-weeklyPosting Date:July 22, 2026Closing Date:Until FilledWages:$19.15 - $29.12 per hour
Dependent on experienceFrench Language Skill Requirement:N/AThis posting is for a current vacancy. POSITION SUMMARY:
The Program Assistant – Halton Assisted Living Program (PA-HALP) is an administrative resource providing general clerical and admin support to a Community Support Services program.  The PA-HALP is responsible for data entry, collection of data, completing audits, running reports, internal customer service, and other administrative tasks as needed.  The PA-HALP is also responsible for assisting in the scheduling of clinical staff, Time Sheet processing, and being the first point of contact for clinical staff inquiries.   Additional responsibilities may include organization of events, order equipment / supplies, or participating on committees.
The PA-HALP assists the Supervisor –HALP and the Manager – HALP in the successful day to day operation of the program. 
CORE DUTIES AND RESPONSIBILITIES
 
  • Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
  • Transferring information from various sources into computer software (e.g. Excel)
  • Using software to run reports and generate information as requested
  • Preparing letters, notices, and other general documents for use in the Program
  • Entering data into pre-established templates, spreadsheets and other forms
  • Generating new reports, summaries, lists and forms as needed
  • Assisting with scheduling of field staff hours
  • Fielding clinical staff calls regarding scheduling, relaying scheduling information to Supervisor or Manager
  • Assisting with the data entry function as related to payroll information at the program level
  • Assisting with program documentation, file management, mail and/or deliveries
  • Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
  • Assisting other staff members in the execution of their duties as required
  • Assisting with various program audits and surveys (hand hygiene audits, , client chart audits etc.)
  • Travelling between three sites within Halton Region (Milton, Oakville and Burlington) and to head office
  • Ordering program supplies, as directed by the program Manager or Supervisor
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested
  • Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
  • Troubleshoot patient and staff issues as it relates to scheduling as needed
  • Ordering program supplies, as directed by the program Manager or Supervisor
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested

CORE COMPENTENCIES
  • Regularly demonstrates our mission, vision and values:
    1. Support compassionate care, faith and diversity
    2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
    3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
  • Ability to work cooperatively with others; sharing information and utilizing the information from others
  • Actively promotes a healthy, supportive and inclusive work environment
  • Proactively contributes to initiatives, supporting and encouraging positive change
  • Ability to demonstrate effective decision making within the scope of the role
  • Skilled at thinking about creative solutions to everyday problems
  • Solid team-based approach to everyday work activities
  • Good communication skills both verbal and written, with an excellent customer service mind set
  • Positive and professional, with a “can do” attitude
  • Willingness to regularly go the extra mile and actively support co-workers
  • Ability to follow direction and listen to instruction
  • Proven ability to be detailed oriented
  • Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
  • Participating in both internal and external training requirements
  • Participating in quality improvement initiatives
  • Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of all electronic medical record systems used (including but not limited to Procura and HPG)
QUALIFICATIONS:
 
  • Medical Terminology Diploma, preferred
  • 1+ year previous administrative related experience, required
  • Proficient Understanding of Microsoft 365 and Excel software, required
  • Previous experience working in a similar PA role, or a non-profit environment, an asset
  • Previous scheduling or payroll experience, an asset
St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.
If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

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