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Program Assistant Jobs in Whitby, ON (NOW HIRING)

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON · Hybrid

CA$40.08 - CA$43.91/hr

Directs and coordinates activities of the Payroll Program Assistant 2 and administrative staff, as it relates to both manual entry and electronic uploads of payroll into SAP, in line with information ...

Active Dynamics

Program Manager

Toronto, ON · On-site

Near-term Projects and Opportunities: * Assist in the evaluation, implementation and the continued development of in scope Global Program Management reporting platform/systems. * Assist with the ...

Jack Morton Worldwide

Program Coordinator

Toronto, ON · On-site

Position Summary The Program Coordinator provides administrative support to the Program Management ... Update project trackers and internal systems. * Assist with reports, presentations, and ...

New

Cna

Senior Underwriter, Programs

Toronto, ON · On-site

CA$90K - CA$120K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Programs specialization. Works within specific limits of authority on assignments requiring ...

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Program Assistant information

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Whitby, ON?

The most popular types of Program jobs in Whitby, ON are:

What job categories do people searching Program Assistant jobs in Whitby, ON look for?

The top searched job categories for Program Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Program Assistant jobs?

Cities near Whitby, ON with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 66% Full Time, 17% Part Time, and 17% Temporary. Highlights an 100% In-person job distribution.

Program Assistant - Limited Term

Oshawa, ON

Ontario Tech University
See more jobs at Ontario Tech Universityexternal

Full-time

Posted 4 days ago

Job description

Job Summary: The Program Assistant will provide administrativesupport, and contribute to strategies and processes that will further developcooperative education. Acting as a key liaison with the Academic Advisingdepartment, the Program Assistant will also advise and direct students on allprogram matters pertaining to the co-op and internship program, as well astheir academic program upon their return. 

Responsibilities/accountabilities: 

Administrative and Program Coordination

  • Provide administrative support to co-op programming
  • Respond to general inquiries from students, faculty, staff, industry and community stakeholders
  • Facilitate submission of all work reports
  • Design surveys and facilitate coordination of meetings
  • Coordinate offsite employer and studentplacement visits

Program Promotion and Event Support

  • Assists with the creation and maintenance of promotional materials related to co-op
  • Market and promote student participation in employment related events such as job fairs and recruitment sessions
  • Participate in and support Open Houses andrelated institutional activities

Student Support

  • Provide guidance and support to students withregards to eligibility criteria for co-op and internship programs, and providestrategies to ensure eligibility is met

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