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Program Assistant Jobs in Whitby, ON (NOW HIRING)

Cna

Actuarial Coop

Toronto, ON · On-site

CA$25 - CA$33.50/hr

Learn about actuarial pricing and assist in pricing reviews of large accounts and programs. * Assist in producing monthly pricing metrics, portfolio dashboards and branch P&L. * Updated existing ...

Mitacs

Program Manager

Toronto, ON · Remote

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

Mitacs

Program Manager

Toronto, ON

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

ITAC

Program Coordinator

Toronto, ON · Remote

Support program reporting, impact assessments, and funding compliance requirements. * Assist in coordinating employer participation in TECHNATION events, training sessions, and WIL showcases. Other ...

Technation

Program Coordinator

Toronto, ON

Support program reporting, impact assessments, and funding compliance requirements. * Assist in coordinating employer participation in TECHNATION events, training sessions, and WIL showcases. Other ...

Mitacs

Program Manager

Toronto, ON · Remote

The Program Manager serves as the central coordination point across programs, enabling effective prioritization, managing cross-program dependencies, reporting on the integrated project plan, and ...

ITAC

Program Coordinator

Toronto, ON · Remote

Support program reporting, impact assessments, and funding compliance requirements. * Assist in coordinating employer participation in TECHNATION events, training sessions, and WIL showcases. Other ...

Mace

Program Manager

Toronto, ON

Manages a number of Senior Managers, Managers and Assistant Managers. * Works collaboratively ... Technical understanding of programme management. practices, controls, programme governance and ...

Generac

Program Manager

Toronto, ON · Hybrid

As a Program Manager, will joinecobee'sProgram Management team, which delivers complex software and hardware programs for smart energy and home security products. The team partners closely with ...

Konrad

Program Manager

Toronto, ON · On-site +1

CA$100K - CA$115K/yr

As a Program Manager, you excel at orchestrating complex, multi-stream programs that deliver exceptional digital products and experiences, while driving alignment between client business goals and ...

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Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Whitby, ON? The most popular types of Program jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Program Assistant jobs? Cities near Whitby, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Whitby, ON as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Program Assistant, Job ID #5050

Program Assistant, Job ID #5050

JVS Toronto

Toronto, ON • On-site

Other

Medical, Dental, Retirement, PTO

Posted 28 days ago

Job description

Starting Salary: $49,404 - $50,397. Commensurate with experience
Hours: 35 hours per week
Location: Yonge & Sheppard
Employment Type: Full-time – one-year contract (with possibility of full-time regular employment)  
Start Date: As soon as possible
Vacancy Type: Existing position
About JVS Toronto
At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.
As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.
Why Join Us?
  • Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.
  • Benefits & Pension Plan – Access a health and dental benefits plan, an Employee Assistance Program, and a defined benefit pension plan with employer contributions. 
  • Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.
  • Additional Perks – Access corporate discounts and other programs that support your overall well-being.
Eligibility for benefits, pension and time-off programs varies by employment status.
About the Program
This position will currently focus on Newcomer Pathways into Skilled Trades (NPST) and BUILD
programs, among other administrative supports at our Yonge office. The NPST program (funded by
IRCC) offers pre and post-arrival licensure support for internationally experienced tradespeople - toward
a Red Seal or Certificate of Qualification in Ontario.
BUILD program (funded by IRCC) is an online pre and post-arrival orientation program for
international professionals in architecture and related fields. BUILD offers newcomers an opportunity to
learn about labour market, gain knowledge of the Canadian workplace, get access to mentorships and
essential job search and employment supports.
As a Program Assistant you will: 
  • Organize and conduct program intake for prospective clients, assessing their eligibility and suitability based on established program criteria while working effectively in a fast-paced environment
  • Gain strong understanding of the flow of client activities for the programs
  • Inform potential clients and referral partners about program services; answer questions with knowledge
  • Set up, maintain and file client records in ICARE, Salesforce and other relevant databases with high levels of accuracy.
  • Generate program reports and assist with analysis, including tracking and checking for accuracy 
  • Assist with organizing appointments, workshops, events, outreach activities; communicate with clients and referring agencies
  • Assist with workshop material preparation, set up equipment for presentations and provide technical support for online sessions
  • Assist clients in the use of online resources and technology for job search activities
  • Support Employment Counsellors in the delivery of other one-on-one and group employment services activities 
  • Provide support to complementary programs and services as needed, including the Canada InfoNet pre-arrival program, Integrated Employment Services, and the TRIEC Mentorship Partnership (TMP)
  • Provide front desk/reception duties and customer service to clients, employers, and visitors 
  • Other duties as assigned
Minimum Qualifications & Experience:  
  • High school education; Diploma or Certificate in Administration preferred 
  • 2 years of administrative experience
  • Able to work independently, seek out new information, engage in self-directed learning and make the connections necessary to effectively support program participants
  • Excellent administrative, analytical, interpersonal, and problem-solving abilities
  • Strong technical skills with the ability to master systems used by the agency (ICare, SalesForce etc.)
  • Effective verbal and written communication skills with a proven ability to conduct research
  • Experience with online tools and platforms is an asset.
  • Experience with data entry, inventory, spreadsheets, report presentation
  • A clear Criminal Record and Judicial Matters check is required for this position
Nice to Have:
  • Exposure to Skilled trades Licensure process
  • Employment Ontario knowledge and exposure
  • Experience serving newcomers
 
Ready to Make an Impact?
Apply now with your resume and cover letter!
JVS Toronto is an Equal Opportunity Employer. If you require accommodation at any stage of the recruitment process, please contact Human Resources.
As part of our recruitment process, we may use AI-enabled tools to support resume screening and candidate matching. However, applications are reviewed by a member of our hiring team.
We embrace diversity and encourage all qualified candidates to apply. We thank all applicants for their interest; only those selected for an interview will be contacted.

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