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Program Assistant Jobs in Whitby, ON (NOW HIRING)

NKPR

Program Administrator (APJ)

Toronto, ON

Liaising with the APJ Board and Natasha's admin assistant to help determine dates for: * Board ... Present APJ's mission, programs, and sponsorship opportunities effectively to potential partners to ...

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Program Manager, SCA Strategic Programs

Toronto, ON

CA$107.60K - CA$143.50K/yr

Program Manager, SCA Strategic Programs Position Type: Regular - Full-Time Requisition ID: 40493 The SCA (Sustainable Cost Advantage) Team's mandate is to deliver P&L savings across the organization ...

Mace

Program Coordinator

Toronto, ON · Hybrid

Managing project resources, budgets, risks and change, supporting timely and accurate programme delivery. * Overseeing procurement, documentation, handover requirements and robust quality systems.

Insight Global

Operations Program Manager

Toronto, ON · Hybrid

CA$40/hr

Operations Program Manager Contract : 12 months Hybrid : 3x on-site (Toronto, ON) Rate : $40/hr ... We may use artificial intelligence tools to assist with the screening, assessment, or selection of ...

Nulogy

Program Manager

Toronto, ON · Remote

Unlimited Paid Vacation policy, Parental Leave: 100% top-up for 15 weeks for any parent or biological or adopted children, RRSP Matching Program; $3k annual education budget, Group benefit plan ...

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Program Assistant information

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Whitby, ON? The most popular types of Program jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Program Assistant jobs? Cities near Whitby, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Whitby, ON as of May 2026, with employment types broken down into 58% Full Time, 17% Part Time, 17% Temporary, and 8% Contract. Highlights an 100% In-person job distribution.

Program Administrator (APJ)

NKPR

Toronto, ON

Contractor

Posted 24 days ago

Job description

Key Responsibilities:

Admin

  • Scheduling and Meeting Correspondence:
    • Liaising with the APJ Board and Natasha's admin assistant to help determine dates for:
      • Board Meetings (every quarter and ad hoc, as needed)
      • Event planning meetings (with Natasha, Tyler and Joanne)
      • Ad hoc meeting with board members, donors and potential APJ partners
  • Attend Board and Committee Meetings
  • Ensure Board Members follow through on take aways and KPIs
  • Maintain oversight of Donor Management System
  • Provide support with contracts (St Luke Foundation in Haiti, Sponsor)
  • Maintain and organize file folders on Google Drive, Dropbox and other platforms
  • Maintain password and access list to all platforms


Sponsorship Development

  • Proactively identify, research, and pursue new sponsorship opportunities for APJ Canada, including corporate sponsors, individual donors, foundations, and partner organizations.
  • Conduct outreach to prospective sponsors, including drafting introductory emails, coordinating meetings, sharing sponsorship materials, and following up to advance conversations.
  • Present APJ's mission, programs, and sponsorship opportunities effectively to potential partners to support successful engagement and conversion.
  • Work closely with the APJ team (Jo/Tyler) to develop and customize sponsorship decks, proposals, and outreach materials.
  • Maintain accurate and up-to-date records of all sponsorship leads, outreach activity, meetings, and status updates.
  • Collaborate with APJ leadership to support the negotiation and closing of new sponsorships, ensuring all necessary documentation, contracts, and internal approvals are completed.
  • Support the integration of new sponsors into APJ programs and events, ensuring proper stewardship and follow-through.


Social Media

  • Support in developing the monthly APJ social media calendar
  • Set-up bi-weekly meetings to review content and get final approvals
  • Make content recommendations ongoing based on current events, daily news and APJ updates


Newsletter Development

  • Develop quarterly APJ newsletter highlighting news, updates and events
  • Ad hoc e-blast development as needed throughout the year


Website

  • Oversee APJ Canada website for functionality, link updates, photo changes, event and ticketing updates, etc.


Event Planning (TIFF 2026):

  • Play key coordinator role for annual APJ event during TIFF, act as liaison between event planner and APJ Internal team.
  • Critical path development
  • List management and research - expand and maintain sponsorship and partner lists
  • Draft emails and key pieces of information on behalf of APJ team
  • Support Chair and Board Members with Correspondence for sponsors, ticket sales
  • Travel/Hospitality arrangements for guests
  • Auction Item coordination/distribution
  • Event slideshow and Run of Show development support for AV
  • Script writing support

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