ZipRecruiter

Log In

1

Program Assistant Jobs in Whitby, ON (NOW HIRING)

Mace

Program Coordinator

Toronto, ON · Hybrid

Managing project resources, budgets, risks and change, supporting timely and accurate programme delivery. * Overseeing procurement, documentation, handover requirements and robust quality systems.

Canadian Tire

Program Manager AI Activation

Toronto, ON · On-site

CA$79K - CA$131K/yr

Program & Portfolio Leadership Own the AI Activation program portfolio, structuring work from Big ... We may use artificial intelligence tools as part of our recruitment process to assist in the ...

Canadian Tire

Program Manager AI Activation

Toronto, ON · On-site

CA$79K - CA$131K/yr

Program & Portfolio Leadership Own the AI Activation program portfolio, structuring work from Big ... We may use artificial intelligence tools as part of our recruitment process to assist in the ...

Voices

Dataset Program Manager

Toronto, ON · Hybrid

Dataset Program Manager Location: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Voices

Dataset Program Manager

Toronto, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Voices

Dataset Program Manager

Toronto, ON · Hybrid

Dataset Program ManagerLocation: Ontario (Hybrid) or BC, Spain, UK (Remote) Position Type: Full-Time Vacancy Status: This posting is for an existing vacancy. About Us Voices is the trusted voice ...

Sun Life Financial

Executive Assistant

Toronto, ON

Program material support and maintenance such as agendas, presentations, job aids, certificates and checklists * Lead or assist with planning meetings; Support or lead event planning for the team as ...

City of Toronto

PROGRAM MANAGER ENVIRONMENT

Toronto, ON

CA$105K - CA$146K/yr

Environment, Climate & Forestry, Program Delivery * Work Location: Union Station, 65 Front Street * Job Type & Duration: Full-time, Permanent & Temporary Vacancies * Salary Range: $105,241.00 - $146 ...

Sun Life Financial

Executive Assistant

Toronto, ON

Program material support and maintenance such as agendas, presentations, job aids, certificates and checklists * Lead or assist with planning meetings; Support or lead event planning for the team as ...

Amd

Program Manager 2

Thornhill, ON · Hybrid

As a Program Manager you will partner with our cross functional teams to manage customer accounts and their portfolio, understand our customers platforms/solutions. Identify and document customer ...

Momiji

Client Intervention Program Worker

Toronto, ON

CA$20 - CA$22/hr

The successful candidate will provide direct client support, maintain accurate documentation, assist with assessments and program delivery, and collaborate with community partners to ensure seniors ...

Wing Assistant

Sales Enablement Trainer

Toronto, ON

CA$29K - CA$35K/yr

Wing Assistant is hiring a hands on Sales Enablement Trainer to level up our sales team - not with ... You'll start lean and resourceful - and as the program proves it drives revenue, it ears more ...

next page

Showing results 1-20

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Whitby, ON

Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Whitby, ON? The most popular types of Program jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Program Assistant jobs? Cities near Whitby, ON with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Whitby, ON as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Program Coordinator

Program Coordinator

Mace

Toronto, ON • Hybrid

Full-time

Posted 20 days ago

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Providing clear leadership to deliver agreed project outcomes on time, within budget and to the required quality. Coordinates teams to meet objectives and KPIs, ensuring effective daytoday management. Drives commercial performance, managing risks and change to protect value and maintain strong project delivery.

You'll Be Responsible For:

  • Delivering highquality project planning, coordination and task management to meet agreed milestones.
  • Managing budgets, risks and longterm business improvement aligned to Mace values.
  • Managing collaborative teams and stakeholders to achieve project KPIs and embed best practice.
  • Managing project planning, delivery and stakeholder coordination, ensuring safe, compliant and highquality outcomes.
  • Managing project resources, budgets, risks and change, supporting timely and accurate programme delivery.
  • Overseeing procurement, documentation, handover requirements and robust quality systems.
  • Driving collaboration, innovation and best practice to achieve KPIs and support responsible, lowcarbon project delivery.

You'll Need To Have:

  • Professional accreditation (MCIOB/MAPM/MRICS/MICE) or working towards.
  • Experience in project management within construction environments.
  • Relevant tertiary qualifications or equivalent professional/apprenticeship experience.
  • Valid CSCS card or local equivalent.

The estimated salary for this position is $ 100,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Our Values

Safety First - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client Focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create Opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

#LI-On-site

Apply