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Program Assistant Jobs in Springfield, IL (NOW HIRING)

OnTray

Regional Dietary Consultant

Springfield, IL

$13.50 - $16.75/hr

Creating efficiencies within facility kitchens. * Assist with training Food Service Directors in Ordering process and tray card program. * Assist with hire process and/or interview process for ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Springfield, IL

Program Assistant information

See Springfield, IL salary details

$21.3K

$45.3K

$62.4K

How much do program assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for program assistant in Springfield, IL is $45,315.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $47,100.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Springfield, IL?

The most popular types of Program jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Program Assistant jobs?

Cities near Springfield, IL with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,315 per year, or $21.8 per hour.

Program Assistant-Dubois

Boys & Girls Clubs of Central Illinois

Springfield, IL

$15/hr

Full-time

Posted 12 days ago

Job description

JOB SUMMARY: Working under the direction of an assigned supervisor, Activity Specialists play an essential role in achieving the Boys amp; Girls Club of Central Illinois (BGCCIL) mission as they directly serve as positive role models, mentors and activity leaders to a diverse group of youth between the ages of 6 to 18 years old. Activity Specialists assist youth daily in acquiring the necessary developmental assets they need to achieve Academic Success, adopt a Healthy Lifestyle and cultivate their Good Character amp; Citizenship.
MAJOR DUTIES AND RESPONSIBILITIES:
1. Supervisory Role:
Establish and maintain communication links between members, Activity Specialists and Central Unit Director.
In conjunction with the Central Unit Director, plan and oversee the administration of designated programs and activities that support youth development outcomes.
Exercise authority in relating to members
Oversee proper record keeping by Activity Specialists (to include the collection of schedules, activity sheets, etc.).
Serve as a “floater” in the event of Activity Specialist absence. Assist the Central Unit Director with other duties as assigned.
2. Prepare Youth for Success
Learn the names of Members and develop positive relationships with youth.
Implement fun activities with high level of energy to attract maximum Member participation
Provide guidance, mentoring and role modeling to Members. Support youth in following Club Rules, addressing discipline situations fairly, firmly, consistently and kindly.
Respect confidentiality of Members, employees, volunteers and information.
Strive to achieve a high standard of professionalism in effective communication, personal motivation, and interpersonal skills with Members, peers, superiors, parents, volunteers and the general public.
3. Implementing amp; Assisting with Planning, Evaluating Programming and Curriculum
Implement activities with a high degree of fun to get maximum participation
Assist with implementing special events and activities to enhance Members’ knowledge, understanding and skills (e.g., Family Nights, outreach, etc.).
Assist with tracking and reporting program participation and achievements, recommending modifications that respond to Member needs and interests.
3. Maintain Order amp; Safety
Maintain a sense of order and control at the Central Unit of BGCCIL by using good judgment and enforcing rules fairly, firmly, consistently and kindly.
Maintain an environment that insures the health and safety of members by maintaining a high degree of awareness to ensure a clean and safe environment.
Insure proper care of BGCCIL property (tables, computers, books, sports equipment, etc.) by identifying and addressing anything out of order.
DAILY DUTIES:
Implement standard operating procedures for opening, running and closing assigned program area - ensuring safety of Members and utilization of youth development strategy at all times.
Assists with student completion and organization of school assignments during Power Hour.
Recruit and engage youth in activities.
Run activities at the scheduled times with a high level of fun, Member participation and order.
Address Member discipline situations fairly and correctly, assisting them to resolve conflicts in a fair, firm, consistent and kind manner.
Foster positive youth development relationships with Members, engaging them in conversations and activities that test their knowledge, encouraging them to work on improving weak areas and praising them for effort, good conduct and achievements; Assist in tracking daily attendance and program activities.
Serve as a positive force in the organization and achieve a high standard of professionalism and customer service through effective communication, personal motivation, and interpersonal skills with Members, peers, superiors, parents and the general public.
Perform other duties as assigned.
ADDITIONAL ACCOUNTABILITIES:
Essential Working Relationships:
Internal: Maintain close, daily contact with BGCCIL professional staff and Volunteers to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide/receive information. Cultivate ongoing relationships with Members providing discipline, wise guidance and counsel as appropriate.
External: Maintain contact with community groups, schools, Members' parents and others required and approved by the Executive Director. Publicize the club in order to increase awareness whenever possible in order to increase financial support and expand outreach efforts.
SKILLS/KNOWLEDGE REQUIRED:
High school diploma or equivalent required.
Knowledge of youth development; ability to motivate and provide guidance to youth through establishing positive relationships with youth Members; demonstrated caring and respect exhibited toward Members.
Ability to relate to the general public, parents and BGCCIL Members in a friendly, positive, and professional manner. Demonstrated ability to convey BGCCIL policies and procedures to Members, and to implement appropriate guidance and discipline policies.
Ability to organize and supervise Members to maintain a safe and welcoming environment.
Valid Illinois Drivers License.
Good verbal and written communication skills.
Demonstrated enthusiasm, energy and commitment in personal contact with Members, parents, supervisors and the general public.
PHYSICAL REQUIREMENTS:
Sitting and standing as needed.
Full use of all limbs and at least one hand.
Full verbal, color vision, and hearing ability.
Lifting up to 50 pounds on occasion.
Ability to intervene in a fight or control youth aged 6 to 18.
Ability to drive motor vehicle preferred (with valid IL drivers license).
WORKING CONDITIONS:
May be exposed to outdoor weather conditions during all seasons. Limited exposure during winter.
May be exposed to moderate to loud noise; unruly or irate youth and/or parents.
May be exposed to potentially dangerous situations including youth fighting or bringing unauthorized materials onto premises. May be exposed to potentially dangerous medical situations; exposure to airborne diseases or infected blood while treating Members.
Exposed to risk of vehicle accidents while driving or riding in agency vehicles.
Risk of injury from being near, or participating in, athletic or recreational activities.
DISCLAIMER: The information presented indicated the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job

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