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Program Assistant Jobs in Rochester, NY (NOW HIRING)

DePaul

SRO Assistant Program Director

East Rochester, NY · On-site

$26 - $27.20/hr

The Assistant Program Director provides assistance to the Director with the overall operation of the SRO including but not limited to the oversight of the medication room and supervisory ...

DePaul

SRO Assistant Program Director

East Rochester, NY · On-site

$26 - $27.20/hr

The Assistant Program Director provides assistance to the Director with the overall operation of the SRO including but not limited to the oversight of the medication room and supervisory ...

Youth Advocate Programs

Program Coordinator

Newark, NY · On-site

$20/hr

Program Coordinator should have a strong knowledge of the day-to-day operations of their program, particularly as it relates to contract compliance, service delivery, and the participants intake ...

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Program Assistant information

See Rochester, NY salary details

$21.2K

$45.1K

$62.2K

How much do program assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for program assistant in Rochester, NY is $45,132.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $46,900.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Rochester, NY?

The most popular types of Program jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Program Assistant jobs?

Cities near Rochester, NY with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 18% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,132 per year, or $21.7 per hour.

Before & After School Program Site Assistant

YMCA of Greater Rochester

Pittsford, NY • On-site

$17/hr

Full-time

Re-posted 4 days ago

YMCA Of Greater Rochester rating

6.2

Company rating: 6.2 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

561st of 773 rated non-profit organizations

Job description

Description

Multiple sites available across Monroe County!

$17/hr. and a Free YMCA Membership

No Evenings, No Weekends, and Paid Training!


Under the general direction of the Site Coordinator/ Director, the Site Assistant is responsible for on-site activity leadership, working directly with children. Staff members must be qualified by training and experience to carry out their respective functions in the administration, operation and maintenance of the school-age child care program. The position is responsible for ensuring that the child care programs convey the mission, purpose, image, and core values of the YMCA of Greater Rochester.


Responsibilities:

  • Assist in the planning of daily activities, preparation of materials, and implementing curriculum.
  • Activity leadership, including interaction with individual children and small groups at a site.
  • Maintain a safe environment for all children in the program.
  • Assist in the preparation and distribution of snacks.
  • Assist the Site Coordinator/Site Supervisor/Wrap Teacher in maintaining records and preparing reports.
  • Know and implement emergency procedures, rules, and regulations when needed.
  • Display a positive attitude that is conducive to good public relations.
  • Assist in maintaining positive relations with school administration.
  • Assist in the recruitment of program participants.
  • Attend appropriate Before and After School Program training and meetings.
  • Implement the Site Coordinator's/Site Supervisor's/Wrap Teacher's directions as needed.
  • May be required to move to another site if requested by Director/Multi-Site Coordinator/Site Coordinator.
  • Know and implement NYS OCFS Regulations.
  • Maintain all required certifications.
  • Attend all required meetings and training.
  • All other duties as assigned.





Requirements



Be at least 16 years of age; a high school degree or GED preferred.

Have one year experience working with children under 13 years of age, preferably in an organized setting.

Bring to this position maturity, responsibility, and a sincere interest in working with people.

Have strong interpersonal, communication, and organization skills.

Possess a general knowledge and understanding of the YMCA, its goals, and its mission.

Possess knowledge of various resources for programming ideas and the skills to utilize that information in assisting daily activities.

Possess knowledge of age appropriate activities and expectations of children ages 5-12.


Physical Requirements:

  • Ability to move quickly to react to safety issues in the setting (i.e. climbing, aggressive behavior).
  • Ability to remain calm, objective and respectful in potentially stressful situations (i.e. crying upset child, upset parent, or upset staff).
  • Ability to move around the room to assist children and supervise children with daily activities, social interaction, physical and emotional needs.
  • Ability to lift young children and objects (food baskets and supplies) up to 40 lbs.
  • Ability to work in all elements (i.e. outside in all weather)
  • Ability to move from program site to branch or site to site, and is required to enter all YMCA environments including, program space, buses, schools, pools, and program area.


The YMCA of Greater Rochester provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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