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Assistant To The Program Director Jobs in Rochester, NY

Acacia Network

Program Director

Rochester, NY · On-site

$85K/yr

MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over ... The Program Director provides clinical supervision and oversight of all programs' services and ...

DePaul

SRO Assistant Program Director

East Rochester, NY · On-site

$26 - $27.20/hr

The Assistant Program Director provides assistance to the Director with the overall operation of the SRO including but not limited to the oversight of the medication room and supervisory ...

DePaul

SRO Assistant Program Director

East Rochester, NY · On-site

$26 - $27.20/hr

The Assistant Program Director provides assistance to the Director with the overall operation of the SRO including but not limited to the oversight of the medication room and supervisory ...

DePaul

SRO Assistant Program Director

East Rochester, NY · On-site

$26 - $27.20/hr

The Assistant Program Director provides assistance to the Director with the overall operation of the SRO including but not limited to the oversight of the medication room and supervisory ...

The Fedcap Group

Program Director

Rochester, NY

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY · On-site

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY · On-site

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY · On-site

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

The Fedcap Group

Program Director

Rochester, NY

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

Easterseals New York

Program Director

Rochester, NY · On-site

$11K - $125K/yr

Reporting to the Executive Director for Easterseals New York, you will be responsible for ensuring delivery of high-quality services, compliance with regulations, financial stability, program growth ...

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Assistant To The Program Director information

See Rochester, NY salary details

$27.6K

$69.2K

$107.1K

How much do assistant to the program director jobs pay per year?

As of Aug 10, 2026, the average yearly pay for assistant to the program director in Rochester, NY is $69,185.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $78,900.00 per year, depending on experience, location, and employer.

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What job categories do people searching Assistant To The Program Director jobs in Rochester, NY look for? The top searched job categories for Assistant To The Program Director jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant To The Program Director jobs? Cities near Rochester, NY with the most Assistant To The Program Director job openings:
Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $69,185 per year, or $33.3 per hour.

Executive Assistant to the President

Rochester Institute of Technology

Rochester, NY • On-site

Full-time

Posted 26 days ago

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

288th of 617 rated colleges and universities

Job description

Essential Duties and Responsibilities
  • Direct the day-to-day operations of the Office of the President, ensuring efficient workflow, execution discipline, and alignment with institutional priorities.
  • Manage and prioritize the President's complex calendar, including meetings, events, travel, and strategic engagements.
  • Anticipate scheduling conflicts and make judgment-based decisions on meeting priorities, stakeholder access, and adjustments to plans.
  • Arranges and coordinate travel plans, including booking flights, accommodations, and transportation.
  • Manage logistics and prepare materials for high-level meetings, including preparing agendas, coordinating with participants, and ensuring all necessary materials are available.
  • Provides administrative and logistical support for internal/external/national boards, committees and/or councils which the President participates in.
  • Performs budget-related analysis, approves and processes expenses, reconciles purchases, and presents financial information to the President to assist with ongoing management and decision making regarding the President's Office finances and operations.
  • Maintain organized files, tracking systems, and follow-up processes to ensure timely execution of key initiatives and communications.
  • Interprets and advises the President on university policies and procedures.
  • Anticipate emerging issues, identify risks and opportunities, and proactively develop solutions with minimal direction.
  • Exercise independent judgment in prioritizing competing demands and advising the President on the optimal allocation of time, attention, and resources.
  • Draft and review high-level briefing materials, talking points, presentations, reports, and analyses that inform presidential actions, communications, and institutional priorities.
  • Serve as a primary point of contact and representative of the President, engaging internal and external stakeholders with authority, professionalism, and discretion.
  • Screen, prioritize, and respond to communications, often acting decisively on behalf of the President.
  • Draft and coordinate high-level correspondence with senior leadership, deans, faculty, staff, students, trustees, donors, community partners, and other external stakeholders.
  • Prepare and advise the President in participation regarding university events, donor meetings, community engagements, external speaking opportunities, and public appearances.
  • Maintain strict confidentiality and handle sensitive institutional information with the highest level of discretion.
  • Coordinate complex projects, events, and institutional initiatives that span multiple divisions and stakeholders.
  • Track action items, align stakeholders, and ensure timely follow-up across leadership teams.
  • Address complex inquiries or concerns escalated to the President, independently resolving or triaging issues as appropriate.
  • Assist with research and prepare detailed reports to support executive decision-making processes.
  • Plans and executes senior leader college/division wide events, meetings, retreats, and staff meetings.
  • Provide overall management and coordination of events at Liberty Hill
  • Performs other duties as assigned

Knowledge, Skills, and Abilities
  • Knowledge of office management, administrative procedures and policies, and university operations to ensure effective workflow and coordination
  • Knowledge of office software and databases, including tools for scheduling, data analysis, and managing academic records.
  • Knowledge of financial systems and budget tracking processes for maintaining expense reports and processing invoices.
  • Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders with complex calendars.
  • Skill in drafting and preparing professional documents, presentations, and communications.
  • Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment while maintaining attention to detail.
  • Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards.
  • Ability to maintain accurate and organized records, ensuring that academic and financial documentation is up-to-date and compliant with university standards.

Minimum Education and Experience
  • Bachelor's degree in related field
  • 7 years of related experience
  • Equivalent combination of experience and education may be considered

Job Level Overview
Operations, Administrative, Service, or Technical Support Level 4 - Advanced or lead role with deep subject matter expertise and/or functions as a formal or informal team lead. Leads challenging and non-routine tasks, assignments, and projects, often coordinating across teams and developing new methods or techniques. Mentors less experienced staff and reviews or delegates work.
Make an Impact at the Highest Level of the University!
This is more than an executive support role - it is an opportunity to serve as a trusted partner to the President and help advance the university's strategic priorities. We are seeking a highly organized, proactive professional who thrives in a fast-paced environment, anticipates challenges, exercises sound judgment, and manages complex initiatives with discretion and confidence. The successful candidate will play a key role in ensuring the effectiveness of the President's Office while engaging with campus and external stakeholders on matters of institutional importance.
FLSA Category
Exempt
Work Location
On Campus
Compensation
$62,400 - $87,200
Application Materials
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.
Cover Letter, Curriculum Vitae or Resume
Candidates must be eligible to work in the United States.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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About Rochester Institute of Technology

Sourced by ZipRecruiter

Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

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