Program Assistant Jobs in Pickering, ON (NOW HIRING)

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.  

The Project: If you enjoy supporting the delivery of construction projects, coordinating teams, managing timelines and budgets, and working closely with stakeholders to drive successful outcomes, this role offers the opportunity to make a meaningful impact.

Our Values

Safety first - Going home safe and well: You will champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in your team and local health and safety rules or regulations of the work you're involved with.

Client focus - Deliver on our promise: You will lead on the cost management services including estimating, procurement and cost planning, owning the quality of deliverables, strategic outcomes and building long term relationships with your clients.

Integrity - Always do the right thing: You will lead operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.

Create opportunity - For our people to excel: You will mentor, coach, and develop teams, demonstrating effective leadership to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.

You'll Be Responsible For:

• Determines and arranges project technical services and external resources required for project/s. 

• Delivers the project objectives in line with the Project Plan, leads and supervises the project team/s and relevant stakeholders to achieve the project key performance indicators (KPIs).  

• Delivers and modifies project plans and keeps them updated and relevant over the course of the project/s.                        

• Manages intermediate level tasks and associated deliverables and/or support the senior project manager with activities to ensure the timely and accurate delivery of project and program management operations, whilst working alongside the wider project team comprising the client, design team and other consultants and contractor.

• Monitors project timeframes and budgets, ensuring managing diligently and to the successful delivery of project management , highlighting any risks, challenges and mitigations.

• Participates in and records relevant meetings, providing relevant parties with contextual information and analysis, including regular site walks.

• Partners with relevant stakeholders and is actively involved in risk management and mitigation treatments.

• Effectively coordinates and communicates with all project parties/stakeholders, ensuring completion of responsibilities/tasks and that suitable standards and records are documented and maintained.

• Ensures all approved handover documentation is coordinated and provided prior to practical completion.

• Promotes and drives the business priorities through Construction to Production, Digital & Data and Responsible Business practices.

• Manages design/consultant/contractor /supply chain team and project stakeholders to ensure effective completion of responsibilities including project brief/scope, fees, processing claims, deliverables and/or project variations etc.  

• Produces (or works with a planner to produce) design and authorities programme to be integrated with procurement and delivery programme. 

• Constructively challenges Client, Stakeholders, internal and external team, the norm, to deliver optimum solutions.

You'll Need To Have:

• Proven experience in project management, managing small to medium sized projects.

• Developed communication, presentation and project planning and development skills (using appropriate tools). 

• Developing budgetary oversight expertise.    

• Advanced proficiency in communicating, coordinating activities and collaborating with stakeholders. 

• Proven understanding of project management methodologies and practices. 

• Display strong communication and negotiation skills to support the client/customer focus. 

• Proactively manage internal budgets and fees (where appropriate), delivering agreed outcomes.

• Proven competency that understands construction methodologies and sequencing.

• Manages relevant stakeholders for project/s.                 

• Develops effective working relationships with internal and external stakeholders.

• Uses advanced communication skills to collaborate with others to guide others to achieve project key performance indicators (KPIs).  

• Previous experience in a project management (or equivalent) role.

• Developing experience in the construction delivery phase of projects.

• Tertiary qualifications in related (project management and/or construction related discipline), non-related degree or equivalent professional experience / apprenticeship, combined with a demonstrable intermediate level of role knowledge. 

Note: The estimated salary for this position is 100,000 - 140,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.