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Program Assistant Jobs in Irvine, CA (NOW HIRING)

Phoenix House California

Program Assistant

Santa Ana, CA · On-site

$39K - $49K/yr

A Day as a Program Assistant might look like the following: * Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person ...

MSA Gardens

Program Assistant

Pomona, CA · On-site

$22.20/hr

San Antonio Gardens is seeking a per-diem compassionate, energetic, and creative Life Enrichment Program Assistant to help enhance the quality of life for our residents. Under the supervision of the ...

Anduril Industries

Program Assistant

Costa Mesa, CA · On-site

$40K - $51K/yr

ABOUT THE JOB As a Program Assistant you will provide administrative and operational support, ensuring the smooth execution of program objectives. You will oversee logistical aspects for front office ...

Anduril Industries

Program Assistant

Costa Mesa, CA · On-site

$99K - $130K/yr

ABOUT THE JOB As a Program Assistant you will provide administrative and operational support, ensuring the smooth execution of program objectives. You will oversee logistical aspects for front office ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Irvine, CA

Program Assistant information

See Irvine, CA salary details

$23.1K

$49.1K

$67.6K

How much do program assistant jobs pay per year?

As of Jul 14, 2026, the average yearly pay for program assistant in Irvine, CA is $49,077.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,300.00 and $51,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Irvine, CA? The most popular types of Program jobs in Irvine, CA are:
What cities near Irvine, CA are hiring for Program Assistant jobs? Cities near Irvine, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Irvine, CA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $49,077 per year, or $23.6 per hour.
Program Assistant

Program Assistant

Phoenix House California

Santa Ana, CA • On-site

$39K - $49K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 11 days ago

Job description

What does PHCA do?
At Phoenix House California, we are dedicated to helping young people, women and men overcome substance and alcohol use disorder to live extraordinary lives in recovery. Since 1979, we have been a leader in the field of substance use disorder treatment, providing addiction, behavioral health and family services to anyone who needs our help, often offering the only chance of recovery to the underserved and uninsured in our community. Annually, over 44,000 individuals - including family members, parents, teachers and students in California - receive our life-saving services: residential and outpatient treatment, continuing care, recovery support, school-based prevention and mental health services, and in-custody substance use disorder treatment and mental health services for male adolescents and adults.
What's it like to work at PHCA?
At Phoenix House California, we take a holistic approach to drug addiction and mental health disorders that focuses on the power of being both proactive and reactive: prevention, early intervention, and recovery services. Understanding the health and safety risks of alcohol and drug misuse is the first step to reducing the risk of addiction. It starts with knowing the facts. We reach almost 32,000 students, parents, and teachers annually, through our school-based prevention and early intervention programs.
PHCA Benefits
  • 15 Paid Holidays for eligible employees
  • Pet, Life, Travel, Legal Coverage
  • Medical, Dental, Vision Insurance
  • Retirement Plan
  • Tuition Reimbursement and Continued Education Assistance

Position Details
Reporting to the Program Director the Program Assistant is responsible for receiving visitors and clients, determining the nature of their visit, and notifying appropriate staff. Answering and transferring telephone calls. Providing general office and clerical support to a program/department. Representing Phoenix House to callers, clients, and visitors in a friendly, professional manner.
A Day as a Program Assistant might look like the following:
  • Provides reception services, greets visitors, ascertains nature of business, signs-in visitors and directs visitors to appropriate person, issues visitor's pass when required.
  • Coordinates intake calls and schedules clinical appointments, including collaborating with treatment team.
  • Operates telephone console to receive incoming calls; provides information to caller or routes caller to appropriate staff, and places outgoing phone calls as needed.
  • Inventory, order, and maintain office supplies for the departments supported.
  • Ensures adequate coverage of the receptionist's desk throughout the business day.
  • Performs clerical duties, which include routine typing, filing, copying, faxing, completing and submitting Agency forms, data entry, and distributing Agency communications.
  • Assists in the maintenance of office equipment, including computers, telephone systems, copiers, fax machines, and other types of office equipment; calls for service when necessary.
  • Gathers and organizes data and prepares documents and reports for review as directed.
  • Assists in assuring all safety and health standards are followed and respond to safety issues within the facility in a timely manner; ensures security by locking/unlocking cabinets and/or doors in accordance with instructions.
  • Maintains confidentiality clients, families, and operations of the agency.
  • Manages the room reservation book and maintains the daily announcement board.
  • Produces and maintains a telephone directory for departments supported.

To be successful as a Program Assistant, you will want to have:
  • High School diploma or equivalent required.
  • Prior administrative experience preferred.
  • Must maintain a valid credential (if required for your position) during your employment.
  • Must obtain TB test clearance and update on a yearly basis.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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