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Program Assistant Jobs in Exton, PA (NOW HIRING)

Apis Services Inc

PROGRAM ASSISTANT

Claymont, DE · On-site

$36K - $46K/yr

WE'RE HIRING AT CONEXIO ACT TEAM PROGRAM ASSISTANT About the Role The Program Assistant supports the ACT (Assertive Community Treatment) Team by coordinating daily operations, maintaining accurate ...

Horizon House Inc

Program Assistant

Swarthmore, PA · On-site

$36K - $46K/yr

We are currently seeking a dedicated Program Assistant to fill an opening within our Delaware County Forensic Assertive Community Treatment (FACT) team located in Swarthmore, PA. This member of the ...

Horizon House

Program Assistant

Swarthmore, PA · On-site

$36K - $46K/yr

The Program Assistant assists in the planning and delivery of program activities and services. Some of the responsibilities include the following: • Greet visitors at FACT office and answer ...

Apis Services Inc

PROGRAM ASSISTANT

Claymont, DE · On-site

$17/hr

Program Assistant $17.00/hr Program: ACT Location: New Castle County Status: Full-Time - 40 hours Schedule: M-F 8a-4p with on-call responsibilities ABOUT THE ROLE Conexio Care is seeking a reliable ...

Lincoln University

Program Assistant

Lincoln University, PA

$34K - $43K/yr

Department Program Financial Assistant Classification: Administrative Division: Student Success Department: Career Success and Experiential Learning Reports To: Department Administrator or Designee ...

Melmark

Program Room Assistant

Berwyn, PA · On-site

$16.50/hr

Program Room Assistant Overview The Program Room Assistant is responsible for providing vocational instruction to assigned individuals in a structured environment designed to promote intellectual ...

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Program Assistant information

See Exton, PA salary details

$20.8K

$44.1K

$60.8K

How much do program assistant jobs pay per year?

As of Jun 11, 2026, the average yearly pay for program assistant in Exton, PA is $44,128.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,200.00 and $45,800.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Exton, PA? The most popular types of Program jobs in Exton, PA are:
What cities near Exton, PA are hiring for Program Assistant jobs? Cities near Exton, PA with the most Program Assistant job openings:
Program Assistant jobs near you
PROGRAM ASSISTANT

PROGRAM ASSISTANT

Apis Services Inc

Claymont, DE • On-site

$36K - $46K/yr

Full-time

Posted 10 days ago

Job description


WE'RE HIRING AT CONEXIO


ACT TEAM PROGRAM ASSISTANT


About the Role

The Program Assistant supports the ACT (Assertive Community Treatment) Team by coordinating daily operations, maintaining accurate records, and serving as a central point of communication between staff, clients, and external partners. This role ensures smooth office and field operations while promoting continuity of care, confidentiality, and compliance with program and billing requirements. The Program Assistant collaborates closely with the Team Leader and multidisciplinary staff to support client services, scheduling, documentation, and administrative functions.

Responsibilities
  • Support daily ACT team operations in both office and field settings
  • Serve as a liaison between clients, staff, and external providers; handle walk‑ins and phone calls
  • Participate actively in Daily Team Meetings, including:
    • Tracking client contacts, missed visits, and linkages
    • Maintaining and updating daily schedules and logs
    • Ensuring required documentation tools (CARDEX, MAR, logs, binders) are available
  • Maintain client records, program files, and office documentation in compliance with confidentiality standards
  • Assist multidisciplinary staff (psychiatrists, nurses, clinicians, case managers, housing, vocational, and peer specialists)
  • Schedule and coordinate client appointments (medical, housing, benefits)
  • Upload and maintain documentation in CareLogic, including intake and certification records
  • Track client census, contacts, and billing data; run required CareLogic billing reports
  • Verify Medicaid eligibility and maintain client financial documentation
  • Manage petty cash, allowance checks, receipts, and Finance Department submissions
  • Handle office administration tasks (scanning, filing, faxing, copying, supply inventory)
  • Coordinate vehicle safety inspections, logs, and maintenance records
  • Maintain group text communication and relay relevant information to the team
  • Support compliance activities such as audits and quarterly fire drills
  • Perform other duties as assigned by leadership
Requirements
  • High school diploma or equivalent required
  • Strong organizational, time‑management, and multitasking skills
  • Ability to handle confidential clinical, financial, and personnel information
  • Proficiency with office technology and electronic health record systems (CareLogic or similar)
  • Effective communication skills with clients, families, staff, and external agencies
  • Ability to work collaboratively in a fast‑paced, team‑based behavioral health environment
  • Reliable attendance for daily team meetings and administrative deadlines
Additional Qualifications
  • Experience in behavioral health, social services, or community‑based programs preferred
  • Familiarity with Medicaid, managed care organizations, and billing processes
  • Experience supporting multidisciplinary clinical teams
  • Knowledge of record management, compliance, and quality improvement processes
  • Comfort coordinating logistics across office, field, and clinical settings
  • Strong attention to detail and follow‑through