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Program Assistant Jobs in Chicago, IL (NOW HIRING)

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

The Anthropology Department and the Gender & Sexuality Studies Program seek a highly organized and detail-oriented Program Assistant 2 to support their shared mission and daily operations. This role ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

The program assistant is part of the staff team that handles frontline reception across the OUSA's two buildings. As a primary point of contact for students, faculty, staff, parents, and others who ...

Northwestern University

Program Assistant 3

Evanston, IL · On-site

$11/hr

We are seeking a highly organized and proactive Program Assistant to support physician leaders and the Department of Neurology. In this dynamic role, you will serve as a key administrative partner ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

The Education Program Assistant for the Havey Institute for Global Health will work closely with our medical students and international partners supporting their global health experiences. It will ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Chicago, IL

Program Assistant information

See Chicago, IL salary details

$22.2K

$47.1K

$65K

How much do program assistant jobs pay per year?

As of Jun 9, 2026, the average yearly pay for program assistant in Chicago, IL is $47,137.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,700.00 and $49,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Chicago, IL? The most popular types of Program jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Program Assistant jobs? Cities near Chicago, IL with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Chicago, IL as of May 2026, with employment types broken down into 3% As Needed, 44% Full Time, 43% Part Time, 9% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,137 per year, or $22.7 per hour.
Offsite Program Assistant

Offsite Program Assistant

The Bridge Teen Center

Orland Park, IL • On-site

$37K - $47K/yr

Other

Posted 5 days ago

Job description

Assist staff members during offsite programs. This includes monitoring behavior on the bus, during the program, and encouraging student engagement during the program. Our offsite programs occur during our after school hours Tuesday, Wednesday, and Thursday of 2 pm - 6 pm.

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